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Agenda Memof r Telephone (406) 758-7700 FAX (406) 758-7758 Post Office Box 1997 Kalispell, Montana Zip 59903-1997 0 CI1 0 � IS e Incorporated 1892 - AGENDA MEMO = TO: Mayor and Members of Council FROM: Al Thelen, Interim City Manager RE: Council Agenda for June 17, 1996 AGENDA APPROVAL Douglas Rauthe Mayor Al Thelen Interim City Manager City Council Members: Gary W. Nystul Ward I Cliff Collins Ward I Norbert F. Donahue Ward II Dale Haarr Ward II Jim Atkinson Ward III Lauren Granmo Ward III Pamela B. Kennedy Ward IV M. Duane Larson Ward IV Agenda Item 2-Council Minutes Included in your packet are the minutes from your regularly scheduled Council meeting of June 3, 1996 and the special meeting of June 11, 1996. Agenda Item 3-Approval of Claims The schedule of claims to be paid on Tuesday, June 18, 1996, have been prepared and available for Council to review. I have reviewed the claims presented amounting to $180,862.39 and recommend their payment. ADDRESSING THE COUNCIL Agenda Item-4 E PUBLIC HEARINGS Memos are included in your packet from Mike Baker, Larry Gallagher and FRDO. Agenda Items 6-12 Self Explanatory Copies are included in your packet. BUSINESS FROM MAYOR & COUNCIL BUSINESS FROM MANAGER Agenda Item 14-Airport Association Brewfest Request Enclosed in your packets is a copy of the application from the Kalispell City Airport Association for permission to hold an event at the Soccer Field. The Kalispell Police Chief has signed off on the request and the Parks & Recreation Director has likewise approved the request with certain conditions relating to the clean-up of the grounds that will be used for the event. It is recommended that you approve the request subject to the conditions that the Parks and Recreation Director has included on the application. 3 Agenda Item 15-Reggest for Downtown Sidewalk Sales Gordon Pirrie presented this request to conduct sidewalk sales on Fridays and Saturdays during the summer months to you at last week's meeting. The Executive Director of the Chamber of Commerce has endorsed the request. The City Attorney advises that you may act on this request by the adoption of a motion. It is recommended that you approve this request. Agenda Item 16-Flathead Builders Association Re uq est The Flathead Builders Association requests the right to purchase two lots in the South Woodland Affordable Housing Project for the established price of $8,000 per lot. They will build homes on the lots in conjunction with the Applied Learning & Technology Center of School District #5. Plans are to start the first house in August of 1996 and the second one in August of 1997. Once completed, the two homes will be sold to prequalified eligible low-income buyers in conjunction with the City's Affordable Housing Program. It is recommended that you approve this request and authorize the Mayor to execute deeds of these two pieces of property to the Homeowners Association. Agenda Item 17-Memorandum of Understanding and Program Income The Agreement between the City and the Glacier Affordable Housing Foundation provides an understanding of the roles and expectations of the two entities relating to the Affordable 2 Housing Project in the Woodland Court and Teton Terrace Development. The Foundation will provide a down payment and closing costs assistance in the amount of $4,500.00 to forty-four (44) low and very low income families. The foundation will also administer the program income that is developed with the projects in accordance with the rules and regulations that are attached to this letter of understanding. Under this agreement, the City agrees to market the program to assure the recipients of the funds will be within the 60% to.80% of medium income. The Citv will also be required to see that the marketing and advertising requirements of the Community Development Block Grant Program and the Home Requirements meet the income requirements. It is also agreed by both the City and the Foundation that the program income will only be utilized to provide affordable housing subsidies in the future. It is recommended that you approve the letter of understanding and authorize the Mayor to sign the same. Agenda- Item 18-Addendum to Interlocal Agreement between City and Evergreen Water District This addendum to the Interlocal Agreement between the City and the Evergreen Sewer District clarifies how the monthly sewer rate will be computed by the City for the sewage generated in the district. 5 It provides a specific procedure for the accounting of the "replacement" portions of the rate including the provision for the return of the unused portion of the replacement monies contributed by the district at the end of the current Interlocal Agreement in 2015. Since your workshop session a provision has been added to acknowledge that the district will be credited with interest earned on their portion of the replacement account and the June 12th memo from Finance Director, Amy Robertson, a copy of which is attached, regarding the process used in computing administrative charges. This addendum protects the interests of the City and provides for an equitable sharing of costs between the City and the District. It is recommended that the Council approve this agreement and authorizes the Mayor to sign the same. Bill Astle has prepared two documents regarding Interpretive Guidelines regarding the Interlocal Agreement. They provide the basis for the addendum that Glen prepared. The effect of these documents is to agree that "equipment, appurtenances and accessories added to the plant" does not include Treatment Plant buildings nor any real estate. It is recommended that you approve and authorize the Mayor to sign these documents. r Aggnda Item 19-Bid Awards The following bids were received during the past two (2) weeks. Site grading, paving water gervice at Teton Terrace Sandon $191,525.76 Pack & Co. $192,917.96. City Janitorial Service effective January 1 1997 Gilders - $1460 per month, an increase of $200/month. 14th Street Roadway LHC $242,067.00 Crockett $228,029.36 Pack & Co. $190,520.00 It is recommended that you award the'bids to the low bidder for all bids. ggnda Item 20-Authority to Bid The staff requests authority to bid the appliances that will be used in the homes in Woodland Court and Teton Terrace affordable housing units. We need to have these costs available so that total costs can be used by the financial institutions and contractors. A motion authorizing the request for bids is in order. rj Aaenda Item 21-Adopt 1996-97 Preliminary Budget Amy has prepared a memo, enclosed, summarizing action you have taken on the annual budget. Actions that you take at the 6:00 meeting, and those taken before the close of your regular meeting, can be added to the memo so that the preliminary budget adopted represents your current position. A motion approving the preliminary budget as amended is in order. Agenda Item 22-Public Hearing for Budget It is recommended that you set July 1st as the hearing date on the annual budget.