09. Resolution 4268 - Woodland Court Change OrderRESOLUTION NO. 4268
A RESOLUTION TO ALTER AND AMEND THE PLANS AND SPECIFICATIONS OF
CONTRACT WITH PACK & COMPANY ON THE WOODLAND COURT PROJECT.
WHEREAS, the City on November 14, 1995 did enter into a
contract with Pack & Company of 2335 Highway 93 North, Kalispell,
Montana for construction of the Woodland Court project, and
WHEREAS, upon the advice and recommendation of Fred Phillips,
who is the City's consultant on said project, certain changes and
alterations of design and specifications have been found necessary
and advisable and in the best interests of the City; and said
changes and alterations could not have been necessarily foreseeable
when the original design and specifications were prepared on this
phase of the construction of the Woodland Court project, and said
changes are contained in Exhibit "A", attached hereto and are by
this reference made a part hereof; and
WHEREAS, it appears in the best interests of the City to
approve said changes and alterations,
NOW THEREFORE, pursuant to the provisions of Section 7-5-
4308(1) MCA be it hereby resolved:
1. The alterations and modifications of the specifications
{. and plans of the contract between the City of Kalispell and Pack &
Company, dated April 30, 1996, as set out in Exhibit "A" attached
hereto are hereby approved, and
2. As soon as the price to be paid for said alterations and
modifications are agreed to in writing, signed by the contractor,
as hereby approved by the Council, this approval thereof shall be
in effect.
PASSED AND APPROVED BY THE CITY COUNCIL AND MAYOR OF THE CITY OF
KALISPELL THIS DAY OF , 1996.
Douglas D. Rauthe, Mayor
ATTEST:
Debbie Gifford, CMC
Clerk of Council
EXHIBIT "A"
DATE:_ _ _ 4/30196
AGREEMENT DATE: 11/14/95
NAME OF PROJECT CITY OF KALISPELL, MT
"WOODLAND COURT PROJECT' MT HOME M94-SG3001171NfT-CDBG-94HR-06
OWNER CITY OF KALISPELL
CONTRACTOR PACK & CO. (NUPAC)
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Change contract to a "Working Day Contract" for period 3/16/96 through the end of
contract. Working days shall be defined as any day on which site conditions allow
proceeding with the remaining work on the project.
Justification:
The contract reverted from a working day contract to a calendar day contract on 3/16/96.
The Engineer has stopped work on the project due to soil conditions. The Contractor has
completed work when conditions allow. The contract time will be based on the actual days
worked. Days on which conditions allow work to proceed that the Contractor chooses not
to work wdl be counted against contract time.
2. Add "Connect Existing Water Service" to the contract.
Justification:
The water services were encountered on the South Woodland water main which were not
located as part of utility locates and not shown on the plans. The Contractor was required
to provide temporary water service as part of the contract. New connections constitute
additional work.
Cost of connecting existing services is based on hourly labor rates as specified in the
contract, hourly equipment rates, invoiced material costs, and markup for allowable
overhead and profit.
ORDER NO. 2
DATE:-____-- Afflft
AGREEMENT DATE:_ 11/14/L5
The cost for co4necting existing services is outlined in Exhibit A. The contract time is
extended 1 days for -the water main adjustment work. The cost for connecting existing
services is $1,168.01.
3. Add "Adjust Water Main" to the contract.
Justification
The separation between the new sewer main and existing Green Acres Water System water
main on Haven Drive and South Woodland was less than 12". The water main adjustment
was required to provide separation in accordance with MDEQ regulations for
water and sewer mains. Cost of the water main adjustment is based on hourly labor rates
as specified in the contract, hourly equipment rates, invoiced material costs, and markup for
allowable overhead and profit.
The cost for the water crossing is outlined in Exhibit B. The contract time is extended 2
days for the water main adjustment work. Total cost for the water crossing is $8,261.11.
4. Add "Asphalt Pavement Replacement" to the Schedule I & II contract.
Justification:
Asphalt pavement replacement for private driveways was not included in the contract for
Schedule I and H. Asphalt pavement replacement for street crossings is moved from
Schedule III to Schedule I & II and quantities increased so work can be completed as soon
as conditions permit.
Estimated asphalt replacement is 500 square yards. Contract price for asphalt replacement
is $10.00 per square yard. The contract time will be extended by the actual number of days
for the asphalt pavement replacement work.
500 SY * $10.00 / SY = $5,000.00
Change to CONTRACT PRICE: $
Original CONTRACT PRICE: $280,847.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDER: $280,847.00
interoff ice
to: Larry Gallagher, Director
from: Susan Moyer
subject: Change Order to South Woodland Contract
date: May 16, 1996
Larry, the attached letter from TD&H is self-explanatory. The impact to the project is as
follows:
1. No change.
2. $1,168.01 additional.
3. $8,261.11 additional.
4. Creates a $470 decrease in contract costs. The paving originally was included in
A-1's paving bid.
The total impact on the project is $9,429 and will have to be covered through the remaining
contingency amount of $879 and the remaining amount taken from the landscapping budget for
the homeowners.
Please have the change order returned to us after signature. We will see to it that it is sent back
through channels and distributed to the proper parties.
T k 0 1"'. �_, J J _a
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N & HOSKINS INC.
ENGINEERING CONSULTANTS
690 North Meridian, Suite 101 • Kalispell, Montana 59901 • (406) 752-5246 • FAX (406) 752-5230
May 14, 1996
Susan Moyer
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903-1997
RE: Woodland Court Subdivision
Schedule I & II
Dear Susan:
MAY 1 5 1996
Enclosed is pay estimate #5 and Change Order #2 for the referenced
project.
The change order includes the following items.
1. Changing the contract back to a working day contract
retroactive to March 15, 1996. Work progressed on a
working day contract prior to March 15. This was
approved to allow work through the winter as weather
allowed. The contract was to change to a calendar
contract on March 15. Work stopped on the project due to
severe conditions after March 15. Approval of a working
day contract will not change completion of the job within
the contract time. The change is to allow contract time
based on the number of days worked.
2. Three water services were located on South Woodland Drive
where the main was replaced. No services were known to
exist based on the utility locations. The contractor was
required to maintain temporary service to the services
during construction. Connection of the existing services
was completed after the main was installed and tested.
The reconnection is additional work.
3. A water main adjustment was required for the water main
at Haven Drive and South Woodland Drive. The main is
part of the Green Acres system. The information from
Green Acres indicated a separation of 12" from the
existing 6" water main and the new sewer main. MDEQ
allows deviations for separations down to 12" and at
times 611. The actual separation was less than 3",
therefore a water main relocation was necessary.
0
OFFICES IN GREAT FALLS. BOZEMAN, KALISPELL. SPOKANE AND LEWISTON ACEC
Susan Moyer
5-14-96
Page 2
The crossing was completed by raising the water main 18"
above the sewer main. The work was completed with
payment on a time and materials basis.
The cost is $8,261.11 and includes $2,587.50 for non -
shrink backfill in the county road plus miscellaneous
items of construction.
4. Moving asphalt replacement from schedule III to Schedule
I and II and increasing quantities to cover actual
pavement replaced will allow completion of pavement
replacement as soon as conditions permit.
The change to Schedule I and II will save $470 in
pavement replacement costs for street crossings.
Additional cost in Schedule I and II is $5000 which work
includes all street and driveway pavements replacement.
Please contact us if you have any questions.
Very truly yours,
THOMAS, DEAN & HOSKINS, INC.
J
Fred Phillips P.E.
FAP:mj
R94-46-4
Encl:
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