18. Authority to Bidn �Jllvll �l U
Incorporated 1892
Planning, Economic & 248 Third Avenue East
Community Development Department (406) 758-7740
P.O. Box 1997 (406) 758-7739 (office fax)
Kalispell, MT 59903-1997 (406) 758-7758 (City Hall fax)
MEMO
To: Al Thelen, Interim�qing
r
From: Larry Gallagher
Subject: Revised Proposal fWoodland Park Connection and Central
School Plaza Projects
Date: April 15, 1996
The following two items reflect a revised proposal for the bidding of the above
projects based on last Mondays input from the City Council. Because there is some
minor difference in the price and activity assumptions presented by Ross Plambeck
in his April 3, 1996, MEMO on the subject, I wanted you to be aware of the
revisions. A copy of the April 3, 1996, MEMO is attached for comparison.
ITEM ONE - CENTRAL SCHOOL PLAZA
It is recommended by staff and consultant that the Central School Plaza Project be
bid as two separate projects:
Bid Document #1 - Street and walkway improvements generally located in
the 2nd Avenue East Right -of -Way including:
(a) Construction of 2nd Avenue East from 2nd Street to 1 st Street as
illustrated on Alternative four with diagonal parking.
(b) Construction of a walkway on both sides of the above street
extension as illustrated on Alternative four.
(c) Improvements to the lawn area south of Central School as shown on
Alternative 4 but not including shrubs around Central School.
(d) Storm drainage improvements for the above work.
(e) No improvements to the north parking lot or alley parking (areas to be
designed but not included in the project).
Estimated Cost: $120,000
OPPCRTUN"
AI Thelen, Interim City Manager
Page 2
April 15, 1996
Bid Document #2 - Remedy or removal of asbestos contained in 312 foot
steam tunnel between Central School and Linderman School.
Estimated Cost: $32,000
ITEM TWO - Woodland Park Connection
It is recommended by staff and consultant that the Woodland Connection Project
be bid as two separate projects:
Bid Document #1 - Parkway, walkway and corner improvements on the
south side of First Street between Linderman School and Woodland Avenue
as shown on illustrated plan.
Estimated Cost: $66,900
Bid Document #2 - Park overlook and ADA accessible asphalt trail into
Woodland Park as shown on schematic plans.
Estimated Cost: $ 70,000
TOTAL CONSTRUCTION ESTIMATE: $288,900
Council Member Kennedy accurately pointed out that contractors considering
bidding the project may dislike responding to so many bid variables; and, it has
been our experience we may pay a premium for the uncertainty or option of
awarding reduced portions of the work proposed. However, such premiums are
often considered necessary if the Council wants more control of the bid award
process.
Please distribute this MEMO to the City Council if you believe it important prior to
tonight's meeting and action on the request.
Incorporated 1892
r'
Planning, Economic &
Community Development Department
P.O. Box 1997
Kalispell, MT 59903-1997
MEMO
To: Al Thelen, Interim City Manager
From: Ross Plambeck, Redevelopment Manager �?
Subject: Authority to Bid - 1st Street East Extension to Woodland Park &
2nd Ave East Connection through the Central School Plaza
Date: April 3, 1996
248 Third Avenue East
(406) 758-7740
(406) 758-7739 (office fax)
(406) 758-7758 (City Hall fax)
On February 12, 1996, Bruce Lutz made a preliminary presentation to the City Council on several design
alternatives for the 1 st Street East to Woodland Park extension and the 2nd Ave East connection through
the Central School site. The projects are identified as a specific line item in the TIF FY96 budget. With
the spring construction season ready to begin, the project should be put out to bid as soon as possible.
Bruce has done cost estimates for the three alternatives for the Central School Plaza and the Woodland
Park connection. The handicap accessible trail down the Woodland Park hillside was not included in the
original budget, but since one of the "Which Way Kalispell" adopted goals is to provide an attractive
pedestrian connection between the CBD and Woodland, which does not exist today, the additional work
should be included in the bid documents.
The Central School Plaza project should be put out to bid at the same time for the following reasons:
• The majority of the work is in the right-of-way of what was 2nd Ave East. The sidewalks are
badly heaved and need replacing.
• While the proposed work will enhance the "curbside appeal" of Central School to help encourage
the renovation of the building, most of the plaza work itself will not be impacted by later work
on the school building. Those items that would be affected will be identified as "add alternates"
in the bid doucument, and a final decision can be made at the time the contract is awarded.
• Combining the two projects into one contract should create cost savings with a better per unit
price for material.
• A 312 foot tunnel connects Linderman and Central School. The tunnel contains an abandoned
steam pipe that once heated Central School. The pipe is wrapped with friable asbestos (easily
airborne), and the sidewalk that is also a lid to the tunnel is failing and water is penetrating the
tunnel, soaking the asbestos and aggravating the problems. The tunnel creates a barrier on the
site to the proposed work and any future utility work that may need to be done. The entire length
of pipe and tunnel should be properly removed during the site work. The cost of asbestos
OPPORTUttiFY
Mr. Al Thelen
April 3, 1996
Page Two
removal was not included in the budget but should be part of the bid documents. A certified
asbestos remover has given a high estimate of $31,800 to remove all material and leave a clean
open trench to be backfilled by the contractor.
Cost Estimates
Project Budgeted Construction Estimate
Central School Plaza $135,000 $129,600 to $143, 615
(depending on alternative chosen)
Asbestos Removal not budgeted $31,800
Backfill Trench/Sidewalk not budgeted $5,000
1st St. East/Woodland $65,000 $66,900
Hillside Trail not budgeted $70,000
Total: $303,300 to $317,315
Recommendation:
These two projects are a continuation of the first phase competed last summer and provide the linking of
parks, cultural resources and the downtown that is a primary goal of the "Which Way Kalispell"
community workshop. The project has also been endorsed by the Business Retail Council of the
Chamber, the Kalispell Development Corporation, the Northwest Montana Museum Board and Historical
Society, School District 45, the Outdoor Sculpture Committee,
and the downtown merchants. Because the projected cost exceeds our original FY 1996 Budget
estimates ($200,000) for the project, additional funds ($100,000±) required may be transferred from the
TIF unallocated funds budget.
Please ask the City Council for a final determination of design alternatives and authorize Bruce Lutz to
complete construction documents and go to bid. Mr. Lutz will be available to discuss the design
recommendations and to answer any questions the Council may have.
The following preliminary effort has been underway since the City Council
approved of it in mid -November of 1995. Both of the proposed projects are
continuations of the Avenue of the Arts and First Street Projects constructed in
1995 and the Depot Expansion Project constructed in 1994.
The following proposed plans for the Central School Plaza were distilled from
five alternatives presented to the City of Kalispell's Site Review Committee at
their meeting on January 25, 1996. The three alternatives represented in the
following pages suggest different directions for the development of the site
adjacent to Central School. Each are described in a brief statement. The
common element for all three of the plans is a suggested strong pedestrian link
between the north end of 2nd Avenue East and First Street. This is a proposed
goal that was promoted during the first `Which Way Kalispell' effort. It is
proposed to be the link between the Avenue of the Arts and First Street projects.
It has also been identified by the `Sculpture Committee' as a prime opportunity
and area for the exhibition of outdoor art.
The proposed plan for the Woodland Park Connection was distilled from three
alternatives presented to the City of Kalispell's Site Review Committee at their
meeting on January 25, 1996 and to Mike Baker. The alternative illustrated in
the following pages was site -evaluated by City staff and the consultant in order
to determine the best possible alignment for an ADA accessible trail into
Woodland Park from the east end of First Street. The plan also includes an
overlook on the edge of the bluff.
All walking surfaces with the exception of the asphalt path on the hillside of
Woodland Park will be stiff broom finished concrete.
Contents
1) Introduction
2) Central School Alternative Three, Description & Benefits
3) Alternative Three Plan
4) Alternative Three Preliminary Cost Estimate
5) Central School Alternative Four, Description & Benefits
6) Alternative Four Plan
7) Alternative Four Preliminary Cost Estimate
8) Central School Alternative Two, Description & Benefits
9) Alternative Two Plan
10) Woodland Park Connection, Section A&B, Description & Benefits
11) Section A Plan
12) Section B Plan
13) Section A Preliminary Cost Estimate
14) Section B Preliminary Cost Estimate
Project: Central School Plaza, Alternative Three
Brief Description:
The improvements proposed in this plan include connecting the Avenue of the
Arts pedestrian walkway with the First Street/Woodland Park connection via the
Central School plaza. The scheme includes improvement and standardization of
the parking lot north of Central School as well as the alley parking area with
adjoining walkways and ADA compliant handicap spaces and ramps. The plan
also includes the construction of a wide pedestrian walkway running north and
south with an enlarged plaza at the intersection of the walkways connecting
Linderman School and the Central School Building. The walkways will include
pedestals for the display of outdoor sculpture (`Which Way Kalispell', Part Two),
antique lighting, benches and trash receptacles. Lawn and shrub areas in the
vicinity will be re -built and irrigated.
Public Benefits:
• Removal and replacement of heavily damaged (frost -heaved) sections of
pedestrian walkways between Linderman and Central School and between
First Street and 2nd Avenue.
• Re -construction of deteriorated parking areas not currently in compliance
with Kalispell standards and codes.
• Construction of curbs and traffic control to improve circulation and pedestrian
safety in and around parking areas.
• Improve the quality and safety of pedestrian circulation between the north
end of Second Avenue East and First Street.
• Provide opportunities for the exhibition of public art according to the goals of
the `Which Way Kalispell' Sculpture Committee.
• Improve access controls between Linderman playground and the Central
School property.
• Improve storm drainage around Central School property, parking lots and
alley.
• Removal of asbestos material from and filling -in of the existing 312 foot long
steam tunnel between Central School and Linderman School.
See following pages for plan and preliminary cost summary
Central School Plaza
Central School Plaza, Pre -Preliminary Site Construction Estimate
Alternative
Three, February 12,1996
ITEM
Site Develop.
AREA/
MATERIAL &
Labor
Item/Description
QUANTITY
Unit
Unit Cost
Total
1
Site Demolition Surface
20,000
SF
$0.25
$5,000.00
2
Large Tree Removal
3
ea.
$400.00
$1,200.00
3
Site Grading
27,000
SF
$0.25
$6,750.00
Sub -Total
$12,950.00
4
Asphalt Paving Parking
14,729
SF
$1.75
$25,775.75
5
Monolithic Curb
994
LF
$7.00
$6,958.00
6
Concrete Walkway
10,079
SF
$2.25
$22,677.75
Sub -Total
$55,411.50
7
Topsoil for Lawn Areas
175
CY
$10.00
$1,750.00
8
Irrigation
19,239
SF
$0.35
$6,733.65
9
Sodded Lawn
19,239
SF
$0.30
$5,771.70
10
Shrub Beds
3,954
SF
$1.00
$3,954.00
11
Shrubs
120
ea.
$30.00
$3,600.00
12
Deciduous Trees
2
ea.
$225.00
$450.00
Sub -Total
$22,259.35
13
Antique Street Lights
6
ea.
$2,500.00
$15,000.00
14
2" Elect. Conduit for Lighting
350
LF
$6.00
$2,100.00
Sub -Total
$17,100.00
15
Paving Stripes
1,100
LF
$0.16
$176.00
16
Wabash Benches
9
ea.
$500.00
$4,500.00
17
Fencing
160
LF
$20.00
$3,200.00
18
Wabash Receptacles
4
ea.
$100.00
$400.00
19
Bollards, Traffic Control
4
ea.
$250.00
$1,000.00
Sub -Total
$9,276.00
20
Storm Catch Basin & connect
3
ea.
$1,800.00
$5,400.00
21
Storm Drain Line
584
LF
$20.00
$11,680.00
Sub -Total
$17,080.00
Total
$134,076.85
5% Contingency $6,703.84
GRAND TOTAL 1$140,780.69
22 Sculpture Pedestals 14 ea. $250 $ 3,500.00
23
Excavation of Steam Tunnel
$
11,000.00
24
Asbestos Removal
$
20,800.00
25
Fill, compaction & Repair of Area
415 CY $ 12.00 $
4,980.00
$ 36,780.00
Sitescape Associates
Project: Central School Plaza, Alternative Four
Brief Description:
The improvements proposed in this plan include connecting the Avenue of the
Arts pedestrian walkway with the First Street/Woodland Park connection via the
Central School plaza in a straight-line axis. This scheme differs from Alternative
Three in that it re -institutes a through street (one-way north) by extending 2nd
Avenue East to First Street. This plan also includes the construction of a wide
pedestrian walkway running north and south and connecting traditional access
by Central School. The walkways will include pedestals for the display of
outdoor sculpture (`Which Way Kalispell', Part Two), antique lighting, benches
and trash receptacles. Lawn and shrub areas in the vicinity will be re -built and
irrigated.
Public Benefits:
• Provides improved vehicular circulation and parking to and by the east side
of the Central School Building. It restores the historic context of Second
Avenue in relation to the building.
• Provide large mirror image lawn areas on the north and south side of Central
School
• Removal and replacement of heavily damaged (frost -heaved) sections of
pedestrian walkways between Linderman and Central School and between
First Street and 2nd Avenue.
• Re -construction of deteriorated parking areas not currently in compliance
with Kalispell standards and codes.
• Construction of curbs and traffic control to improve circulation and pedestrian
safety in and around parking areas.
• Improve the quality and safety of pedestrian circulation between the north
end of Second Avenue East and First Street.
• Provide opportunities for the exhibition of public art according to the goals of
the `Which Way Kalispell' Sculpture Committee.
• Improve access controls between Linderman playground and the Central
School property.
• Improve storm drainage around Central School property, parking lots and
alley.
• Removal of asbestos material from and filling -in of the existing 312 foot long
steam tunnel between Central School and Linderman School.
• Removal of asbestos material from and filling -in of the existing 312 foot long
steam tunnel between Central School and Linderman School.
Central School Plaza
Central School Plaza, Pre -Preliminary Site Construction
Estimate
Alternative Four, February 12,1996. revised 4/2/96
ITEM
Site Develop.
AREA/
MATERIAL &
Labor
Item/Description
QUANTITY
Unit
Unit Cost
Total
1
Site Demolition Surface
25,000
SF
$0.25
$6,250.00
2
Large Tree Removal
5
ea.
$400.00
$2,000.00
3
Site Grading
32,000
CY
$0.35
$11,200.00
Sub -Total
$19,450.00
4
Asphalt Paving Parking
4,913
SF
$1.75
$8,597.75
6
Asphalt Street
10,326
SF
$2.00
$20,652.00
6
Monolithic Curb
1,095
LF
$7.00
$7,665.00
7
Concrete Walkway
13,968
SF
$2.25
$31,428.00
Sub -Total
$47,690.75
8
Topsoil for Lawn Areas
210
CY
$10.00
$2,100.00
9
Irrigation
22,588
SF
$0.35
$7,905.80
10
Sodded Lawn
22,588
SF
$0.30
$6,776.40
11
Shrub Beds
3,738
SF
$1.00
$3,738.00
12
Shrubs
80
ea.
$30.00
$2,400.00
13
Deciduous Trees
8
ea.
$225.00
$1,800.00
Sub -Total
$24,720.20
14
Antique Street Lights
6
ea.
$2,500.00
$15,000.00
15
2" Elect. Conduit for Lighting
300
LF
$6.00
$1,800.00
Sub -Total
$16,800.00
16
Paving Stripes
1,058
LF
$0.16
$169.28
17
Wabash Benches
6
ea.
$500.00
$3,000.00
18
Fencing
105
LF
$20.00
$2,100.00
19
Wabash Receptacles
3
ea.
$100.00
$300.00
20
Bollards, Traffic Control
4
ea.
$250.00
$1,000.00
Sub -Total
$6,569.28
21
Storm Catch Basin & connect
3
ea.
$1,800.00
$5,400.00
22
Storm Drain Line
300
LF
$20.00
$6,000.00
Sub -Total
$11,400.00
Total
$126,630.23
5% Contingency $6,331.51
GRAND TOTAL 1$132,961.74
23 Sculpture Pedestals 15 ea. $250 $3,750
24
Excavation of Steam Tunnel
$
11,000.0C
25
Asbestos Removal
$
20,800.00
26
Fill, compaction & Repair of Area
415 CY $ 12.00 $
4,980.00
$ 36,780.00
Sitescape Associates
Project: Central School Plaza, Alternative Two
Brief Description:
The improvements proposed in this plan include connecting the Avenue of the
Arts pedestrian walkway with the First Street/Woodland Park connection via the
Central School plaza. This scheme differs from the others in that it provides a
parking lot on both the north and south side of Central School. This plan
includes the construction of a wide pedestrian walkway similar to Alternative 3
but with a large circular sculpture plaza. The walkways will include pedestals for
the display of outdoor sculpture ('Which Way Kalispell', Part Two), antique
lighting, benches and trash receptacles. Lawn and shrub areas in the vicinity will
be re -built and irrigated.
Public Benefits:
• Provides the maximum opportunity for parking spaces in close proximity to
Central School and its future uses. This alternative recognizes that new uses
at Central School may generate additional parking demands on the area.
• Improved ADA accessibility to building.
• Removal and replacement of heavily damaged (frost -heaved) sections of
pedestrian walkways between Linderman and Central School and between
First Street and 2nd Avenue.
• Re -construction of deteriorated parking areas not currently in compliance
with Kalispell standards and codes.
• Construction of curbs and traffic control to improve circulation and pedestrian
safety in and around parking areas.
• Improve the quality and safety of pedestrian circulation between the north
end of Second Avenue East and First Street.
• Provide opportunities for the exhibition of public art according to the goals of
the `Which Way Kalispell' Sculpture Committee.
• Improve access controls between Linderman playground and the Central
School property.
Improve storm drainage around Central School property, alley and at the
intersections of 2nd Avenue with 2nd Street and First Street.
• Removal of asbestos material from and filling -in of the existing 312 foot long
steam tunnel between Central School and Linderman School.
See following page for plan
Brief Description:
The improvements proposed in this plan include the continuation of an improved
8 foot walkway to Woodland Park from the comer of First Street and 3rd Avenue
East. The project also includes the re -construction of grass parkways, a
Woodland park overlook and improvements at the east terminus of First Street,
provision of an ADA compliant walkway from the east edge of Woodland Avenue
to the new CTEP Trail in Woodland Park, antique lighting, benches, trash
receptacles and street comer/drainage improvements. This project will provide
the only ADA compliant pedestrian (maximum 5% grade) access from the City's
traditional residential area and commercial zone to the Park.
Public Benefits:
• Removal and replacement of heavily damaged (frost -heaved) sections of
pedestrian walkways between 3rd Avenue and 5th Avenue East.
• Re -construct street corners along route to provide ADA compliant handicap
ramps, lighting and curb&gutter sections to comer catch basins.
• Improve parkway sections to discourage sidewalk heaving and drainage
impoundment.
• Improve the quality and safety of pedestrian circulation between the north end
of Second Avenue East and First Street.
• Improve safety and police patrol accessibility of west Park perimeter through
construction of trail, lighting and thinning of overgrown shrub and tree stands.
• Proved pedestrian accessibility to the
through the construction of an 6' asphalt
and rest stops at not more 200 feet apart.
See following page for plan
Park for handicapped and elderly
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Woodland Park Connection, Section A
Woodland Park Connection, Pre -Preliminary Site Construction Estimate
Section A, February 12,1996
ITEM Site Develop. AREA/ MATERIAL & Labor
Item/Description QUANTITY Unit Unit Cost Total
1
Site Demolition Surface
11,487
SF
$0.25
$2,871.75
2
Site Grading
12,000
SF
$0.25
$3,000.00
Sub -Total
$6,871.75
3
Asphalt Patching
400
SF
$2.00
$800.00
4
Curb & Gutter
180
LF
$9.00
$1,620.00
5
Concrete Walkway
6,234
SF
$2.25
$14,026.50
Sub -Total
$16,446.50
6
Topsoil for Lawn Areas
50
CY
$10.00
$500.00
7
Sodded Lawn
5,253
SF
$0.30
$1,575.90
Sub -Total
$2,075.90
8
Antique Street Lights
4
ea.
$2,500.00
$10,000.00
9
2" Elect. Conduit for Lighting
750
LF
$6.00
$4,500.00
Sub -Total
$14,600.00
10
Paving Stripes
360
LF
$8.00
$2,880.00
11
Bollards, Traffic Control
4
ea.
$250.00
$1,000.00
Sub -Total
$3,880.00
Total $42,774.15
5% Contingency 1$2,138.71
GRAND TOTAL IS44.912.86
Sitescaps Associates
Woodland. Park Connection, Section B
Woodland Park Connection, Pre -Preliminary Site Construction Estimate
Section B, February 12,1996
ITEM Site Develop. AREA/ MATERIAL & Labor
Item/Description QUANTITY Unit unit Cost Total
1 Site Demolition Surface
12,221
SF
$0.25
$3,055.25
2 Large Tree Removal
4
ea.
$400.00
$1,600.00
3 Site Grading
10,000
SF
$0.25
$2,500.00
Sub -Total
$7,155.25
4 Asphalt Patching
300
SF
$2.00
$600.00
5 Curb & Gutter
994
LF
$9.00
$8,946.00
6 & Asphalt Path
9,480
SF
$1.15
$10,902.00
7 Concrete Walkway
5,321
SF
$2.25
$11,972.25
8 Anchor Wall Edging
300
LF
$10.00
$3,000.00
9 Overlook Retaining Wail
600
SF
$25.00
$15,000.00
Sub -Total $39,518.25
10
Topsoil for Lawn Areas
100
CY
$10.00
$1,000.00
11
Irrigation
3,000
SF
$0.35
$1,050.00
12
Sodded Lawn
6,900
SF
$0.30
$2,070.00
13
Slope Revegetation
3,000
SF
$1.00
$3,000.00
Sub -Total
$7,120.00
14
Antique Street Lights
7
ea.
$2,500.00
$17,500.00
15
2" Elect. Conduit for Lighting
500
LF
$6.00
$3,000.00
16
Path Lighting
Budget
$3,000.00
Sub -Total
$23,500.00
17
Paving Stripes
196
LF
$8.00
$1,568.00
18
Wabash Benches
9
ea.
$500.00
$4,500.00
19
Pipe Railing
100
LF
$22.50
$2,250.00
20
Wabash Receptacles
5
ea.
$100.00
$500.00
21
Bollards, Traffic Control
5
ea.
$250.00
$1,250.00
Sub -Total
$10,068.00
Total $87,361.50
5% Contingency $4,368.08
GRAND TOTAL 1
IS91.729.68
Sitescape Associates