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Agenda MemoTelephone (406) 758-7700 FAX (406) 758-7758 Post Office Box 1997 Kalispell, Montana Zip 59903-1997 0 C�l 0� Iv Incorporated 1892 - AGENDA MEMO - TO: Mayor and Members of Council FROM: Al Thelen, Interim City Manager RE: Council Agenda for April 15, 1996 AGENDA APPROVAL Douglas Rauthe Mayor Al Thelen Interim City Manager City Council Members: Gary W. NystuI Ward I Cliff Collins Ward I Norbert F. Donahue Ward II Dale Haarr Ward II Jim Atkinson Ward III Lauren Granmo Ward III Pamela B. Kennedy Ward IV M. Duane Larson Ward IV Agenda Item 2-Council Minutes Included in your packet are the minutes from your regularly scheduled Council meeting of April 1, 1996. Agenda Item 3-Approval of Claims The schedule of claims to be paid on Tuesday, April 16, 1996, have been prepared and available for Council to review. I have reviewed the claims presented amounting to $187,923.11 and recommend their payment. Agenda Item 4-Fledged Securities Your packet contains an analysis of Pledged Securities as of March 31, 1996 for the deposits of the City of Kalispell. E ADDRESSING THE COUNCIL Agenda Item 5-None scheduled PUBLIC HEARINGS Agenda Item 6-Whitefish Stage Professional Park (Triangle Development) -Preliminary Plat The purpose of this public hearing is to receive public input regarding the proposed 8 unit office condominium project located on the west side of Whitefish Stage Road and south of West Evergreen Drive. This was subject to a public hearing before the City -County Planning Board and Zoning Commission and was recommended for approval by the Board. ,&gen� � da Item 7-Subdivision Regulations The City Staff has worked with FRDO in updating our subdivision regulations. Tom Jentz, FRDO's director has prepared a memo dated March 14th summarizing the major changes and will review them with you during the public hearing. If you are comfortable with the proposed regulations with appropriate changes, Item 9 will place the ordinance on first reading. 3 ORDINANCES & RESOLUTIONS ance 1237-Collier Zone A request by Gary Collier for a zone change from R-3, (Residential), to B-3, (Community Business) was the subject of a public hearing at the Planning Board on March 12, 1996. The property is located on the north side of Washington Street between 1st Avenue West North and 2nd Avenue West North and is approximately 14,000 square feet. A property owner in the area expressed concerns about the access and property values. A letter was received from the property owner to the east, whose property is included, in favor of the zone change. Letters of opposition were received from 2 other property owners concerned about parking and sidewalks. The Planning Board adopted the findings of fact and forwarded a favorable unanimous recommendation that the zone change be approved. Council passed the first reading at the last meeting. Aaenda Item 9-Ordinance 1238-Subdivision Regulations -1st Reading See Item 7 Agenda Item 10-Resolution 4256-Intent to Create Kalispell City Airport Neighborhood Urban Renewal Plan This resolution will redefine the boundary of this project to include only the land that is currently inside the present city limits. We will have a special meeting within the originally proposed project area but outside the City to identify their interest in the project. 4 Agenda Item 11-Resolution 4258-Whitefish Stage Professional Park (Triangle Development) -Preliminary Plat The preliminary plat for the Whitefish Stage Professional Park was the subject of a public hearing before the City -County Planning Board and Zoning Commission and was recommended for approval by the Board. The resolution before you has fourteen conditions. The property is located on the west side of Whitefish Stage Road, south of West Evergreen Drive and will accommodate an 8 unit office condominium project. Agenda Item 12-Resolution 4259-Construction Standards The final draft of the Construction Standards were distributed to the Council a couple of weeks ago and include the changes that Council has previously directed. Agenda Item 13-Resolution 4260-Opticom Chancre Order This change order in the amount of $16,500 will allow Opticom equipment to be installed in three additional intersections which would be 1st Avenue West and 2nd Street, 1st Avenue West and Center Street and Highway 93 North and Meridian. BUSINESS FROM MAYOR & COUNCIL Agenda Item 14-Proclamations Mayor Rauthe has four proclamations to present. 5 BUSINESS FROM MANAGER Agenda Item 15-Hockaday Center for the Arts Lease Agreement -tabled April 1. 19.96 The proposed lease with the Hockaday Center has been re -drafted to include $6,600 to be given to the Center for utilities and maintenance. The Center is responsible if these items exceed this amount. Agenda Item 16-Consider Acquisition of Lot for Right of Way Purposes The Public Works Department wants to purchase the lot west of the South Meadows subdivision for right of way purposes. The price is $8,000 with } coming from the Water Fund and } from the Sewer Fund. The right of way can also be used for an extension of Bluestone Drive. When the area west of the lot is developed, the developers will reimburse the City for this expense. A motion to approve the purchase of the lot from the Water and Sewer Funds is recommended. Agenda Item 17-Schedule Public Hearing -Water Connection Charges We have suggested a hearing date of May 20th for the increase of our water connection fees. The proposed new fees were developed in our water rate study and can be implemented after the public hearing and prior to the other adjustments in water rates now scheduled for August or September. The initial increase is significant and a 5% annual adjustment has been built into the rates as one did with our sewer connection fees. A motion authorizing the notice of the public hearing is recommended and a vote is needed. A Agenda Item 18-Authority to Bid -Central School Plaza (asbestos). Design, 1st Street Extension Design Woodland Park Hillside Trail/Vigwi g Area Design The Staff has requested the authority to bid the 1st Street East extension to Woodland Park and the 2nd Avenue East connection through the Central School Plaza. The Council requested that the project be divided into three parts: A. Central School Plaza #4 Alternate (including asbestos removal) Cost estimate $129,600 to $143,615 and $31,800 for asbestos removal B. lst Street Extension Design -Estimated cost of $66,900 C. Woodland Park Hillside Trail/Viewing Area -Estimated cost $70,000 The Staff recommends the Council authorize the bidding of the 3 elements of this project. A vote is needed on each one. Agenda Item 79-Authority to Bid -Depot Building Exterior Improvements This project will provide a permanent solution to the failing stucco and painting problem on the exterior of this building. The work will provide a long term solution with little or no maintenance and will protect the architectural character of the building. These informal quotes were received on the project and both exceeded $25,000 so a formal bid process is necessary. The Chamber of Commerce has agreed to spend an additional $8,000 to $10,000 of their funds to repair the fascia and paint the trim. It is recommended that the Council authorize the Staff to advertise for bids on this project. 7 Agenda Item 20-Authority to Bid -Reconstruction of Greenacres Lift Station This lift station has reached its maximum capacity on several occasions that has required the back-up pump to activate. In addition, we expect approximately 110 new homes in the area in the near future. We can upgrade the system without building a new wet well and the system can be designed by our engineering staff. It is recommended that you authorize the bidding of this project and the use of funds budgeted in the 1996 budget for this project. A vote on a motion is needed. Agenda Item 21-Authority to Bid -Reconstruction of Elk's Lift Station The Elk's Lift Station is the most needed improvement in our sewer system. It pumps up to 1.3 million gallons of sewage per week, compared to 450,000 gallons per week for any of our other stations. The dry well which houses the pump and control system is 18 feet below ground level and ground water leaks into the system constantly. It is estimated that the replacement will cost $175,000. It is recommended that you authorize the staff to bid the project and use current budgeted funds to rebuild the lift station. Agenda Item 22-Authority to Negotiate -Contract Design and Inspect Construction of Elk's Sewage Lift Station with Carver Engineering It is estimated that the design of this lift station will cost under $5,000 and since Carver Engineering has previously designed 4 similar lift stations for us, it is recommended that you authorize the staff 8 to negotiate a contract with Carver Engineering for the design and inspection of this lift station. A vote is needed. ends item 23-Authority to Bid -Trailer Mounted Electric Power A trailer mounted electrical power generator is needed as a back-up for six current lift stations. A power failure during a high flow period could cause sewage to back up in basements leaving us no choice but to relieve the system into neighborhood sloughs. It is recommended that you authorize the staff to receive bids on the trailer mounted generator and use 1996 budgeted funds for this purchase. f_. Agenda Item 24-Authority to Bid -Storm Sewer/Water Project-14th Street East from 5th Avenue East to Dry Bridge Park, Authority to Order in Curbs and Gutters on 14th Street East from 5th Avenue East to 8th Avenue East The storm sewer project on 14th Street East from 5th Avenue East to Dry Bridge Park has been designed by the city staff and is ready to go to bid. In order to complete the drainage improvement in this area we are asking you to order the curbs and gutters on 14th Street between 5th and 8th Avenues East with -the exception of one half block on the north side of the street between 6th and 7th Avenue East. It is recommended that you authorize the staff to advertise for bids on the storm sewer project and to order in the curbs and gutters. Two separate motions are needed. E Agenda Item 25-Bid Awards -Overlay and Chip Seal Projects Bids were opened on April 8th for the City Overlay and Chip Seal Projects as follows: Overlay Project A-1 Paving $360,175.00 Pack & Co. $373,750.00 Chip Seal Project A-1 Paving $ 57,202.50 Pack & Co. $ 56,915.00 It is recommended that the bids be awarded to the low bid on each project. Two separate motions are needed. Funds from the General Street and Gas Tax Fund in the amount of $274,391 are available and $51,524 is available from the Tax Increment budget.