08. Resolution 4257 - Change Order South Woodland Phase IRESOLUTION NO. 4257
A RESOLUTION TO ALTER AND AMEND THE PLANS AND SPECIFICATIONS OF
CONTRACT WITH A-1 PAVING ON THE WOODLAND COURT PROJECT.
WHEREAS, the City did, on November 15, 1995 enter into a
contract with A-1 Paving of 3131 Highway 2 East, Kalispell, Montana
for installation of utilities in accordance with the Woodland Court
Project; and
WHEREAS, upon the advice and recommendation of Thomas, Dean &
Hoskins, Inc., who is the City's consultant and engineer on said
project, certain changes and alterations of design and
specifications have been found necessary and advisable and in the
best interests of the City; and said changes and alterations could
not have been necessarily foreseeable when the original design and
specifications were prepared on this phase of the installation of
utilities on the Woodland Court Project, and said changes are
contained in Exhibit "A", attached hereto and are by this reference
made a part hereof; and
WHEREAS, it appears in the best interests of the City to
approve said changes and alterations,
NOW THEREFORE, pursuant to the provisions of Section 7-5-
4308(1) MCA be it hereby resolved:
1. The alterations and modifications of the specifications
and plans of the contract between the City of Kalispell and A-1
Paving, dated February 5, 1996, as set out in Exhibit "A", attached
hereto, are hereby approved, and
2. As soon as the price to be paid for said alterations and
modifications are agreed to.,in writing, signed by the contractor,
as hereby approved by the Council, this approval thereof shall be
in effect.
PASSED AND APPROVED BY CITY COUNCIL AND MAYOR OF THE CITY OF
KALISPELL THIS DAY OF , 1996.
Douglas D. Rauthe, Mayor
ATTEST:
Debbie Gifford, CMC
Clerk of Council
EXHIBIT "A"
Aj ► * 1 111
ORDER NO.
DATE 2/5/96
AGREEMENT DATE: 11/15/95
NAME OF PROJECT CITY OF KALISPELL, MT
"WOODLAND COURT PROJECT" MT HOME M94-SG300117/MT-CDBG-94HR-06
OWNER CITY OF KALISPELL
CONTRACTOR A-1 PAVING
The following changes are hereby made to the CONTRACT DOCUMENTS:
Add utility trench construction (electrical, telephone, television) to Schedule III Contract, based on
unit prices as shown on Exhibit A.
Change to CONTRACT PRICE:
Original CONTRACT PRICE: $ 80,056.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDER:$ 80,056.00
The CONTRACT PRICE due to this CHANGE ORDER will increase: $ 22,809.50
The new CONTRACT PRICE including this CHANGE ORDER will be $ 102,865.500 .
CHANGE of CONTRACT TIME:
The CONTRACT TIME will increase by 12 dW
The date for completion of all work will be 42 days after the 1st day o� Schedule III contract time.
Requested By:
Recommended By:
Accepted By:
Mohl, A-1 Paving
Phillips, P.E., Thomas, Dean & Hoskins, Inc.
Al Thelen, Interim City Manager, City of Kalispell
Woodland Court Project
K94--46-4
31 •-Jan-96
Schedule III
Contractor: A-1 Paving
Change Order No. 1
EXHIBIT A
Utility trench construction, conduit, pull ropes, bases
YWI
1. Electric Utility Trench
2. Conduit 2"
311
EST QTY UNIT
3. Pull Rope included in item 3.
4. Set transformer Bases
. -- 5. Sweeps
3" long radius
2" long radius
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1850 LF
2000 LF
1950 LF
3 EA
30 EA
3 EA
TOTAL
UNIT
PRICE
$3.50
$2.45
$3.45
$650.00
$78.00
$139.00
AMOUNT
$6,475.00
$4, 900.00
$6, 727.50
$1, 950.00
$2,340.00
$417.00
$22,809.50
Incorporated 1892
Planning, Economic &
Community Development Department
P.O. Box 1997
Kalispell, MT 59903-1997
To: Larry Gallagher, Director, PECDD
From: Susan Moyer, Housing Manager
Subject: Change Order - South Woodland Phase I
248 Third Avenue East
(406) 758-7740
(406) 758-7739 (office fax)
(406) 758-7758 (City Hall fax)
March 25, 1996
The attached letter from Thomas, Dean and Hoskins is self-explanatory. The funds covering this
work, with the exception of $8,411, have been included in the overall project budget since the
E beginning -- just in a different item than the sewer and water development. These costs
traditionally are handled by the utility companies with the developer. To offset the $8,411
increase brought about by Pacific Power's new design requirements over and above those in
place at the time the project was estimated, we can cover this through an eligible expenditure
from 2880-480-470240-710 (Community Development Loan Revolving Contingency).
0-1-PORTUNITY
.
in ENGINEERING CONSULTANTS
690 North Meridian, Suite 101 • Kalispell, Montana 59901 • (406) 752-5246 • FAX (406) 752-5230
March 19, 1996
Susan Moyer
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903-1997
RE: Woodland Court
Change Order Letter
Dear Susan:
Change Order No. 1 (Schedule III) of the Woodland Court project was
completed to include construction of the electrical system in the
Schedule III contract.
The electric, telephone, and television backbone system was not
included in the project bid. The developer generally deals
directly with the utility companies for these items and
construction is typically separate from the water, sewer, and
street improvements.
We solicited bids for improvements based on estimated quantities at
unit prices from both primary contractors upon receipt of PP&L's
design. The difference between the accepted bid ($22,809.50) and
high bid was 15%.
The project budget included separate items for utility trench
construction, street lighting, and phone service ($31,750). Actual
cost for these items is $45,671. The phone service fee ($5,510) is
recoverable as the development fills, reducing the service utility
cost to $40,161. The net increase over budget for these items is
$8,411.
The power company has required all electrical underground lines to
be encased in conduit for the last 8 to 12 months. Previously
conduit was only required at treet, sidealk, and drivvee��!ay
crossings. The change was instead because of con-stuction
related problems associated with maintaining open trenches. The
budget was based on previous requirements. The increase due to
100% conduit use is $7700, accounting for 92% of the budget
overrun.
fo
V
OFFICES IN GREAT FALLS, BOZEMAN, KALISPELL AND SPOKANE
Susan Moyer
3/19/96
Page 2
Please contact us if you have any questions.
Very truly yours,
THOMAS, DEAN & HOSKINS, INC.
rre Phillips P.E.
FAP:mj
K94-46-4
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Encl:
ORDER NO. 1
DATE 2/5/96
AGREEMENT DATE: 11/15/95
NAME OF PROJECTCITY OF KALISPELL, MT
"WOODLAND COURT PROJECT" MT HOME M94-SG300117/MT-CDBG-94HR-06
OWNER CITY OF KALISPELL
CONTRACTOR A-1 PAVING
The following changes are hereby made to the CONTRACT DOCUMENTS:
Add utility trench construction (electrical, telephone, television) to Schedule III Contract, based on
unit prices as shown on Exhibit A.
Change to CONTRACT PRICE:
Original CONTRACT PRICE: $ 80,056.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDER:$ 80,056.00
The CONTRACT PRICE due to this CHANGE ORDER will increase: $ 22,809.50
The new CONTRACT PRICE including this CHANGE ORDER will be $ 102,865.500 .
CHANGE of CONTRACT TIME:
The CONTRACT TIME will increase by 12 days.
The date for completion of all work will be 42 days after the 1st day J Schedule III contract time.
Requested By:
Recommended By:
Accepted By:
Mohl, A-1 Paving
Phillips, P.E., Thomas, Dean & Hoskins, Inc.
Al Thelen, Interim City Manager, City of Kalispell
Woodland Court Project
K94-46-4
31—Jan-96
Schedule III
Contractor: A-1 Paving
Change Order No. 1
EXHIBIT A
Utility trench construction, conduit, pull ropes, bases
UNIT
ITEM EST QTY UNIT
PRICE
AMOUNT
1. Electric Utility Trench
1850 LF
$3.50
$6,475.00
2. Conduit 2"
2000 LF
$2.45
$4,900.00
3"
1950 LF
$3.45
$6,727.50
3. Pull Rope included in item 3.
4. Set transformer Bases
3 EA
$650.00
$1,950.00
Sweeps
3" long radius 30 EA $78.00 $2,340.00
2" long radius 3 EA $139.00 $417.00
TOTAL $22,809.50
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