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Agenda Memoi elephone (406) 758-7700 FAX (406) 758-7758 Post Office Box 1997 Kalispell, Montana Zip 59903-1997 0 (�I O �jllv Incorporated 1892 - AGENDA MEMO - TO: Mayor and Members of Council FROM: Al Thelen, Interim City Manager RE: Council Agenda for April 1,1996 AGENDA APPROVAL Agenda Item 2-Council Minutes Included in your packet are the minutes from your regularly scheduled Council meeting of March 18, 1996. Agenda Item 3-Approval of Claims The schedule of claims to be paid on Tuesday, April 2, 1996, have been prepared and available for Council to review. I have reviewed the claims presented amounting to $200,171.15 and recommend their payment. ADDRESSING THE COUNCIL Agenda Item 4-None scheduled Douglas Rauthe Mayor Al Thelen Interim City Manager City Council Members: Gary W. Nystul Ward I Cliff Collins Ward I Norbert F. Donahue Ward II Dale Haarr Ward II Jim Atkinson Ward III Lauren Granmo Ward III Pamela B. Kennedy Ward IV M. Duane Larson Ward IV 2 ORDINANCES & RESOLUTIONS Age Item 5-Ordinance 1237-Collier Zone Change R-3 to B-3-1st Heading A request by Gary Collier for a zone change from R-3, (Residential), to B-3, (Community Business) was the subject of a public hearing at the Planning Board on March 12, 1996. The property is located on the north side of Washington Street between 1st Avenue West North and 2nd Avenue West North and is approximately 14,000 square feet. A property owner in the area expressed concerns about the access and property values. A letter was received from the property owner to the east, whose property is included, in favor of the zone change. Letters of opposition were received from 2 other property owners concerned about parking and sidewalks. The Planning Board adopted the findings of fact and forwarded a favorable unanimous recommendation that the zone change be approved. A motion relating to their recommendation is in order. Arrenda Item 6-Resolution 4255-Triangle Development -Annexation A request by Triangle Development for annexation and a city zoning designation of RA-3, (Residential/Apartment Office) was also subject of a public hearing at the Planning Board on March 12, 1996. The property is located on the west side of Whitefish Stage Road, approximately 800 feet south of West Evergreen Drive. 3 The property is currently zoned County RA-1, (Low Density Residential Apartment). FRDO's evaluation resulted in a recommendation for a more appropriate designation of R-5 (Residential/Professional Office). Three residents were in favor of the proposal, which included a representative for the applicant. Three residents were opposed. The Planning Board forwarded a recommendation of R-5 (Residential/Professional Office), on a four/three vote in favor. A public hearing on the preliminary plat is scheduled for April 15th and a request for approval. The Council needs to vote on the Planning Board recommendation. ,... Aaenda Item 7-Resolution 4256-Intention to Create and Implement `- Kalispell City Airport Neighborhood Urban Renewal Plan The passage of this resolution is the first step in a plan to implement the Kalispell City Airport/Athletic Complex Redevelopment Plan. The second step will be to submit the plan to the Planning Board which will have 60 days to make a recommendation to the City Council. The resolution calls for a public hearing on June 17, 1996. It is recommended that you pass the resolution. Agenda Item 8-Change, Order -South Woodland -Phase I Our consulting engineers on this project, Thomas, Dean & Hoskins have requested this change order in the amount of $22,809.50. 2 The electric, telephone and television backbone system was not included in the project bid. The engineer solicited bids based on estimated quantities at unit prices. The difference between the accepted bid of $22,809.50 and high bid was 15%. The power company requirement that all electrical underground lines be placed in conduit, added $7,700 in the contract and accounted for the major budget overage. BUSINESS FROM MAYOR & COUNCIL BUSINESS FROM MANAGER Agenda Item 10-Conditional Use Permit -Hall The Planning Board held a public hearing on March 12, 1996 on a request by Dale Hall for a conditional use permit to allow the construction of 3 additional dwellings on an existing four unit apartment building resulting in a total of seven dwelling units in an RA-1 (Low Density Residential Apartment) zone. The applicant spoke in favor and no one spoke in opposition. The Planning Board recommended approval with 8 conditions which included modifying Condition 6 to state "Landscaping ... perimeter of the property, in accordance with the Kalispell Zoning Ordinance". There was consensus at the last work session to also modify Condition 2 to reflect 2, of the 18 parking spaces shall be handicapped and marked and signed as required. 5 Agenda Items 11 & 12-Frank's Place & Sunrise View -Preliminary PlatsExtension Stokes & Associates, on behalf of Frank's Place Subdivision and Sunrise View Subdivision, are requesting retroactive extensions in order to complete the improvements and file final plats. Council has previously indicated that future subdivision approval shall be for 3 years. Frank's Place and Sunrise View were approved prior to the recent action and were approved only for 1 year. Approval of the extensions is recommended. Agenda Item 13-Hockaday Center for the Arts Lease Agreement This lease expired on March 31. The City Attorney has updated the insurance requirements and at your direction has prepared the language in Condition 4 as follows: City's Contribution: The CITY shall contribute the sum of $ , or such other greater sum as the CITY may establish in its annual budget, for utilities and operation expenses incurred by the Center. A 5 year history of the utilities is included in your packet. The Council needs to insert the amount in this paragraph. Agenda Item 14-Montana Aeronautics Division Grant The Montana Aeronautics Board has approved a grant in the amount of $2,837.00 to pay } the cost of development of an airport layout plan. The Pilot's Association has committed $1,500 and the City's share is $1,342. Ci The City's funds are available in the budget. A motion accepting the grant and authorizing the signing of the documents is recommended. Two proposals were submitted for the preparation of the Airport Layout Plan. Morrison-Meierle-$10,000, Peccia and Assoc.- $5,674. It is recommended that the Peccia proposal be accepted and that the mayor be authorized to sign the contract. System Improvements f At your last work session John Wilson submitted a memo requesting the authorization for the sale of approximately $1,000,000 in water revenue bonds to finance the following five water system improvement projects: 1. North Side Water Well 2. 14th Street East Water Main Improvements 3. Liberty Street/Upper Service Zone South Loop 4. Two Mile Drive Water Main Improvements 5. South Woodland Drive Water Main Improvements A motion authorizing the preparation of an RFP and the receipt of bond proposals is recommended. 6 eauest for ProD—osals-Enaine The Public Works Staff is requesting authorization to request for proposals for the engineering, design and inspection services for the following water system improvements as explained in John Wilson's memo: 1. Liberty Street/Upper Service Zone South Loop 2. Two Mile Drive Water Main Improvements 3. South Woodland Drive Water Main Improvements A motion authorizing the advertisement is recommended. da Item 18-Authority to Bid -North Main/Lawrence Park ISTE Included in your packet is a memo from Mike Baker requesting authority to bid the North Main/Lawrence Park ISTEA Trail. The trail will consist of approximately 37,061 lineal feet of 8' wide asphalt. A motion authorizing the bidding of this project is recommended.