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6. Interim City Manager Discussion__ __ ____ __ __ , ___ ­ 1 — � I I 140b'(:)b (JL H.ol .r. 4WA i TO: 20 ELATE: , l� TIME: NUMBER OF PAGES TO FOLLOW: 1_ IF YOU 00 NOT RECEIVE ALL PAGES IN GOOD CONDITION, PLEASE FAX MESSAGE TO (303) 421-3427 • THE CARL RECKERCa, LNG. AiANAGEUMTANP PLANNING CONSUbrANrS • ME CART DECKER GO., AVC. February 16, 1996 Doug Rauthe, Mayor City of Kalispell, Montana P.0- Box 1997 Kalispell, Montana 59903 Dear Mayor Rauthe, This letter is a proposal to provide interim professional management service by the Carl S. Becker Inc. to the City of Kalispell. Specifically, we will provide City Management services for the City of Kalispell for approximately four (4) mwft starting in early Mardi. It is our proposal to provide these services through one of our principal Al Thelen. Mx. Thelen's 30 years of experienceas a City and County Manager includes 5112 years each as the City Manger of Helena and Billings, Montana. He recently served five months as an interim Manager in Alliance, Nebraska. (A copy of his resume and two unsolicited letters from two Mayors of cities that li+lr. Thelen has served are attached). We will provide these servion for a fee of $6,000 a month, reimbursement for actual housing expenses and the availability of an automobile for City business. Since Mr. Thelen will be a contract employee, the city will not be obligated for any payroll costs or fringe The Carl S. Becker Company has provided management services to cities and counties in the Rocky Mountain area for more than 30 years_ (.A. summary of services provided by the P.O. BOX 12194 0 Denver, Colorado 80212 . 303-422-9426 Company is attached). Our interim .management services were initiated in 1992 where W. Mr. Thelon cn be available on March 4, 1996 or on an appropriate date after March 4, 1996 that meets your needs. Qua fitrn and Mr. Thelen in particular has assisted cities and counties in their selection ofmanagernertt personnel and, if desired, he can Est the City Council in their process of selecting a permanent City manager. In addition to Mr. Thelon's I 1 years experience in Montana (1974-1985) he has participated in meetings of the League of Cities and Towns arW the Local Govemment Review process in recent years and is in "time" with city goverment in MontaruL If I can provide additional data regarding this proposal please give me a call at 1-303-622- 4816. Sincerely, Al Thelon Vice President Carl S. Becker Inc. i - I" f .do ( f JO r . VJ" ALAN A. 17UUMN P.0 Box 740 Strasburg, Colorado 80136 Office: 3031422-9426 Homer 3031622-48.16 BIOGRAPMCIAL DATA 1992 - Present Vice President/Cart S. Becker Company Inc. 1989 - 1991 County Manager, Lake County, Morida 1985 - IM County Manager, Arapahoe County, Colorado 1974 - 1979 City Manager, Helena, Montana 1969 -1974 City Manager, Leavenworth, Kansas 1967 - 1969 City Manager, 'Titusville, Florida 196 i - 1967 City Manager, Atchison, Kansas 19W - 1961 Assistant City Manager, Lawrence, Kansas 1958 - 1959 Research Assistant, Governmental Research Center University of Kansas PROFESSIONAL ACTIVIrIBS AND AFF.ILIAZ70NS clife" Member, e. d. t ,:•«... Recipient of the 1978 'L.P. Cookinsham Career DeMopment Award* presented by the Internatioral City Management Amociation President League of Kansas Municipalities, 1973 - 1974 Member of the afir,/ • of Directarsof Kanm League of Municipalities, 19691972 1-�1�-1b-1'��b 1 i �J t KUPI l 3l1SJ 4z1-3<tt''( I u P. ut> ALA.N A. T.HUEN P r,B TWO PROFESSIONAL ACTIVITIES AND AFFI'LIA27ONS (CONrD.) Chairman, League cf Montana. Cities and Towns Gonvruitbee on Labor Relations Past President of the Montana State Chapter of the "American Society of Public Administration-" Past Member of Pi Sigma Alpha (honorary Politiml science Fraternity) Recipient of the 1956 South Dakota Municipal League Scholarship Mem!>er of the President's Council, Carroll College, Helena, Montana Past member of Governor's Advisory Council on Institutions, State of Montana Past President of Chief Administrative Cffieers, Denver Regional Council of Gav'ernments _x t master of Public Admisdst -atitm, University of Kansas, 1962 Bachelor of Arts in Government (turn, laude honors), State University of South Dakota, 1957 . �' rr � it ', City Manager CKwernrnent in South Dakota wfth Special Reference to Clark, South Dakota, 1957. This was a thesis subnaked in parUl fulfi_llam t of the requirements for the degree of Bachelor of Arts. Administrative and Financial Study of the Lawrence Sanitation Department, Kansas University, 1961. This was a thesis submitted in partial fulfillment of the requirements for the degree of Master of Public Adrninist mVQn. "Miracle on Main Street", The American City, Bemenheim Publishing Corporation, November, 1965 "Action in Astchfson", Kawas Goverment journal, Vague of Kansas Municipalities, March 1965 'In Focus, Atchison, Kansas", Mayor and City Manager, ]effezon Publisheus, February 1965 `Responsible Leadership Earns City Miracle Title", Public Managemetrt, ICMA, September 1965 'Self -Government Powers under the IM State Consftition", an article written for the Montana Eagle, Number 15, March I7, 1952 C trf S. Becker Company WE ZIZ08 OMOTOD `Muou V61ZI X09 'Od '3ul,co 1104099 'S InD ew � > i Pw es U JCL a0 T7 A A '�•�. c,i'a ia4 •a^a,a w6w°v.s3<0.04o . vu q a. .. a..- w • .n • ...: v.Jova .: ter_ • .a.s ep�uy1 l..iv 1 • V I YP rV, F� A � L � •.sq � � •(� � 'o V COY? 5 O� o � _ C o au 48 UO bo ♦A .wq iM it R Q •~ •> •� � :".�°''' � C �.a � � .'�! t5+ .� 1�1 di •C' i/� sue. � L�1. t�v0 so cis 0r. d w 4 v to c oA o o04 o •rs pU a 0 oa �cs � 3 � •� m w a 10, CU..�s, PC a , lu sy. • � � �7 '� � a: a t+. y a a% 0 i•1 � � � � � � a� 4. V 4) CJ VJ C? C% 47 u w C toto o `" �"� .mac '� .� �• 1 ~ •� cG •• ay w • of ai a P. 4-4 cc p � O C � '*� � � y •�� � � �• K o � (RRaii y a a' eta © o e �. u v� Q+ z.] lu cQ U v, ss Cb oii 't3 I u i."Wu C-. Qr r.?4 r. U0 The Carl S. Becker Company, Inc. provides financial services, needs determination, and revenue and expenditure projections for cities and counties. This may include a review of the operational budget and/or capital budgets including the structure review of the processes being used. I, �1D.4,L ZK , , Est t it The Carl S. Becker Company prepares analyses of revenue sources currently being used by an individual client, as well as procedures, formulas, and mechanisms for collecting revenues. The Company identifies means to enhance these revenue sources and additional sources of revenue that would be available to expand the revenue base. REDUCTION OF COSTS The Carl S. Hecker Company provides a variety of services related to the reduction of expenditures for a specified jurisdiction and/or for a client's overall budget. These are accomplished by a management audit, productivity studies, manpower utilization review, joint services analysis, budget analysis and space utilization review. In each instance a particular function is broken down into its smallest components and examined in detail. This often results in a more effective and efficient way to accomplish a_given task. The Carl S. Becker Company has developed a performance appraisal system that is currently being used by a number of cities and counties to maximize the productivity of their personnel and organization. The Company provides moth the development and the updating of job classification and pay surveys and plans. Review of personnel rules, procedures, systems and policies are a major service provided by the Carl S. Hecker Company. Lahr relations services are also provided. The Carl S. Becker Company provides recruitment assistance to cities, counties and special districts. These services include screening, interviewing, background checks and facilitating f ciD_10-1770 J.c- v. < (w. i i W I +VKD r..7o r rJo r . WZ' elected./appointed officials on making selections for management and administrative personnel. The Company also provides interim management services to assist clients who find themselves in need of these interim services. 14 The Carl S. Becker Company has provided a. number of services to cities, counties and special districts for the past thirty years that are geared toward the improvement of service programs. In many instances this involves organization, staff, and structure review of a part or all of the entity. This approach has been used to assist new agencies in the programming, organization and structure of their functions. in some instances this involves the methods and procedures relating to a particular department or jurisdiction within a department. The Company has developed a specialty in police and fire mAnagement and operational areas. ► e * 74 A. PARADIGM Organizational Assessment, employing a Total Model of organizations, carefully reviews some twenty-two (22) key elements of any organization which must be present and working well for that organization to function properly. This is determined through employee and Management questionnaires, key person interviews and with the observer's input. A detailed computerized report utilizing artificial intelligence is generated, summarized and reported back to the organization showing its significant strengths, significant weakness (opportunities for improvement) and the organizationfs corporate culture. Through a series of feedback sessions the organization couples its significant strengths with the positive elements of its corporate culture to prepare an action plan that takes advantage of its opportunities for improvement. A significant PARADIGM shift can then occur. r=D-10-11e_1- EjC rMU111 1J67JJ 4,c I—_44 ( t U 1400 (Z:>u f zJd i= . i43 Mr. Al Thelen City Administrator P. O. Box 1178 Billings, Montana 59103 Dear Al. CITY OF BILLINGS JAMES W. VAN ARSDALE MAYOR SILLINN, 0, PHONEt. March 1, 1985 .'yr This is the last day that you will be our City Administrator as tomorrow you will be leaving to go to your new position in Arapahoe County, Colorado. I certainly have divided feelings in that I hate to see you leave on the one hand, and yet, on the other hand, I am happy for you to have this new challenge and economic gain. I wart to thank you for all that you have accomplished, the list is long, during your tenure in our City. You strengthened the staff, instigated training programs, developed new revenue sources, and met hard issues openly and head-on. Your fair and equity test is a standard that needs to be continued in our City. Our City is in the best financial shape today than at any time since I have been as. sociated with City government. This has not happened by accident, but by hard work and innovation by you. The City Council on February 251 1985, which was your last Council Meeting, adopted a Street Improvement Program which will help solve an age-old problem and a Council goal of several years. On that night, we also set the wheels in motion to adopt de- velopment fees which will keep us from having to raise utility (water and wastewater) rates every year (another goal accomplished) and will make our utility department even stronger fiscally than it already is. You continue to work double time right up to this final day. You are *leaving a much: stronger City of Billings than the one you came to' and we thank you for it. I wish you, Elaine, and your family the best! SZ,. ely yo 4,�e_ JW. Wan Arsdale Mayor iWVA. bin t Ctj-db-1770 1G•Ua' rmuri k-WJ'JJ 4G1--44( Iu 14ob,(�ur(�)d F-'.11 City of Alliance 324 Laramie Avenue Mr. Alan Thelen Carl S. Eeecker Co, Inc. P. 0. Box 12194 Denver, CO 80212 Alan: ALLIAA'CE Office of the Mayor May 18, 1994 This letter and plaque can not adequately express my sincere feeling indebtedness for your services as Interim City Manager to the City of Alliance. when I say that since coming on Council in 1988, pushing the voting button services was the best choice I have made for the good of this community. P.0.Box D Alliance, NE 69301 of gratitude and I'm very sincere YES to hire your You came on board at a difficult time; this Council was very fond of the City Manger we were losing, we were just getting started at the Fiscal '95 budget process and had a number of issues of major importance impacting this community; WNCC, library, sale tax, to name a few. I'm a mayor who does not easily understand complex issues (utility rates, zoning, finance) and have relied very heavily on your judgement, experience, and guidance during this interim period, and I thank you for your patience and time which has made me a better councilman and Mayor. I'm also not good at good byes, so you will not see me Friday, and with that: Thank you for your services, especially your friendship and may God bless you, your family and give you good health and happiness. Respectfully, Mike Dafn y Mayor, City of Alliance MD/mw (308) 762-5400