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2. Council Minutes - Regular Meeting - February 5, 1996833 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 F.M. MONDAY, FEBRUARY 5, 1996, IN THE COUNCIL CHAMBERS AT CITY HALL IN KALISPELL, MONTANA. MAYOR DOUG RAUTHE PRESIDED. COUNCIL MEMBERS JIM ATKINSON, CLIFF COLLINS,, LAUREN GRANMO, DALE HAARR, PAM KENNEDY, DUANE LARSON, GARY NYSTUL, CITY ATTORNEY GLEN NEIER AND CITY MANAGER BRUCE WILLIAMS WERE PRESENT. NORBERT DONAHUE WAS ABSENT. Mayor Rauthe called the meeting to order and led the Pledge of Allegiance. AGENDA APPROVAL Haarr moved to approve the agenda. The motion was seconded. The motion carried upon vote. Approve Minutes -January 16, 1996 Collins moved to approve the minutes. The motion was seconded. The motion carried with a vote. Approve Claims per Payables Register Nystul moved to approve the claims. The motion was seconded. There was discussion. Upon vote the motion carried. ADDRESSING THE COUNCIL City/Kalispell Center Mall Developers Marshall Noice, 647 6th Street East downtown businessman, urged the Council to work with the Kalispell Center Mall developers. He felt the mall is essential to the core of Kalispell. Central School Update Delores Swanberg, Historical Society, gave a progress report on the proposed Central School project. She noted Mr. Gabbert, the project consultant, will be presenting the proposal at the February 12th work session. City/Kalispell Center Mall Developers Gordon Pirrie, Western Outdoor, agreed with Noice and encouraged everyone to work together on the tax increment usage and on what can be done to make Kalispell a better place to do business and a nice place to come and visit. Friends of Lawrence Park Richard Kuhl, 867 N. Main, Friends of Lawrence Park, referred to a note he had left in the Council boxes, giving an update on the pavilion at Lawrence Park. It is 98% complete and a celebration will be held sometime in the spring honoring the businesses and individuals that helped build the pavilion. He thanked the Council for their past support and the City crews that helped out with the project. He encouraged Council to use the option of using State money and possibly supplementing State money to build the pond area that is part of the mitigation proposal for Hwy 93. ORDINANCES & RESOLUTIONS ordinance 1236-Amend Ordinance 1166-Change Method of Electing Council President -1st Reading On January 2, 1996, the Council elected a new Council President by secret ballot as set forth in § 2-4 of Ordinance 1166. Later the Council discussed whether or not the election of the President should be conducted viva voce as required in 3 7-5-4121, MCA. The City Attorney, based upon the consensus of the Council, prepared Ordinance No. 1236 for Council consideration. The Ordinance will apply prospectively, and the Council will not be required to re- elect the Council President. Larson moved Ordinance 1236, an ordinance amending Section 2-4, Ordinance 1166, by requiring elections for President of Council be _ conducted viva _voce..___.The_motion was seconded. Upon roll call vote the motion carried unanimously. Resolution 4251-Re-Endorse Chamber of Commerce as Agency for Montana Certified Cities Program The Kalispell Area Chamber of Commerce has for several years acted as a clearing house for information requests from businesses desiring to locate or re -locate in the Kalispell area. The program is administered by the Montana Department of Commerce. The Chamber is in the process of renewing it's certification. A resolution is needed in order to allow the Chamber to complete it's application. Kennedy moved Resolution 4251, a resolution re -endorsing the Kalispell Area Chamber of Commerce as the sponsoring agency for the Montana Certified Cities Program. The motion was seconded. The motion carried unanimously upon roll call vote. Resolution 4252-Hendrickson-Amended Plat Fred Hagel has made an application to amend the plat of Lot 3, Hendrickson Addition No. 70, Kalispell. The land is located along Grandview Lane, North of the Kalispell City Golf Course and South of Juniper Bend. The amended plat is not subject to review by the Kalispell City -County Planning Board and Zoning Commission, but has been recommended for approval by FRDO subject to three conditions (Section I, 1,20; Resolution). FRDO recommended approval of the plat for two years. Previously, the Council has approved plats for one or three years. State law allows plats to be approved for up to three years with a one year extension. There has been no consistency in the approval period. 835 Haarr moved Resolution 4252, a resolution approving the preliminary plat of the amended plat of Lot 3, Hendrickson Addition #70, Flathead County, Montana. The motion was seconded. There was discussion regarding the consistency of the period of time for approval of plats. Larson moved to amend the resolution on page 3, Section 3 to read "That this preliminary plat shall be effective for 3 years but may be extended by the City Council with compliance with subdivision regulations". The motion was seconded. The amendment carried upon vote. With a roll call vote the motion carried unanimously. Resolution 4253-Opsand-Amended Plat _Donald Blasdel.made .an -application to amend the Amended Plat of Lot 1, Opsand Addition No. 107, Kalispell. The property is located at Three Mile Drive and Garland Street. FRDO has recommended approval of the plat subject to three conditions (Section I, 1,2,3; Resolution) and the approval period runs for two years. Kennedy moved Resolution 4253, a resolution approving the preliminary plat of the amended plat of Lot 1, Opsand Addition #107,'7'-Flathead County, Montana, with a correction to page 3, Section 3 that indicates that this preliminary plat shall be effective for 3 years but may be extended by the City Council with compliance with subdivision regulations. The motion was seconded. The motion was seconded. With a roll call vote the motion carried unanimously. BUSINESS FROM MAYOR & COUNCIL Street Tree Commission Re -Appointment Mike Baker, Director of Parks and Recreation, submitted a memo recommending the re -appointment of Bill Wright, Patrick Thomas and Bette Albright to the Street Tree Commission. Nystul moved the Council affirm the re -appointment of Bill Wright, Patrick Thomas and Bette Albright to the Street Tree Commission for a term of four years. The motion ,was seconded. The motion carried with a vote. BUSINESS FROM MANAGER KGA Fees Williams referred to two documents: 1) A Schedule of Fees 1996, that was attached to a proposed lease from the KGA and 2) A letter dated January 24, 1996 from Stephen Dunfee containing a Proposed Fee Schedule for 1996. The two documents are different in that one recommends a $325.00 adult season membership and green fees of $28.00 and $13.00 and the other (letter dated from KGA dated January 24, 1996) recommends a $300.00 adult membership and a "Value Season" discount for green fees. Haarr moved to approve the KGA proposed fee schedule for 1996 as follows: Memberships (Season Pass) Adult $300.00 Student (Full-time College) $150.00 Junior $100.00 _.. Green Fees Peak Season 18 hole Championship Course $ 28.00 9 hole Cameron Course $ 13.00 Glue Season 18 hole Championship Course $ 22.00 9 hole Cameron Course $ 10.00 The motion was seconded. There was discussion. The motion carried with a vote. Authority to Bid-Opticon Installation The City is in the process of purchasing "Opticon" equipment from the 3M Company. The equipment will allow fire and ambulance crews to control traffic lights at nine locations in Kalispell from their vehicles when responding to calls. The equipment will be located at Idaho & Main, Sunset and Wyoming, 1st Avenue West and 4th Street West, Idaho and 3rd Avenue East, Idaho and 4th Avenue East, Idaho and 7th Avenue East, Idaho and 5th Avenue West, Idaho and North Meridian, and Hwy 93 and 18th Street. The equipment is being purchased through MDOT and is the only equipment the MDOT will allow to be installed. The Public Works Department has prepared the plans and specifications for the installation of the Opticon system because it is anticipated that the cost may exceed $25,000.00. Williams and Staff recommended Council authorize the advertisement for the Public Works Department call for bids. 837 Granmo moved to authorize the Public Works/Fire Department to advertise for bids for Opticon installation. The motion was seconded. There was discussion. With a vote the motion carried. City Manager Resignation Bruce Williams read the following letter: "Mayor Rauthe and Honorable Members of the City Council: It is with a great deal of mixed feelings that I inform you of my intent to resign as Kalispell City Manager effective 5:00 p.m. March 8, 1996. I have accepted an offer to become city manager for Lake Havasu City, Arizona. My decision to leave has been difficult on me, Gail and Chad, but in the end, we felt it was time for a change for both you and me. My family and I have enjoyed our stay in Kalispell and we'll miss our many friends and colleagues, which of course includes all --of you. It is my sincere hope that my presence in the community during the transition to the city manager form of government, has proven to the citizens that their decision to change forms was worthwhile and that the voters will retain it when asked later this year. I wish all of you the best with the difficult policy decisions facing you and the City of Kalispell. In closing I want to thank Mayor Rauthe, Pam Kennedy, Duane Larson, Jim Atkinson, Cliff Collins, Gary Nystul, Lauren Granmo, Fred Buck, Barbara Moses, for their confidence and support during my early years and most recently Dale Haarr and Norb Donahue. In addition, I will forever remain greatful for the caliber of staff I was blessed with during my tenure with the City of Kalispell. Thank you . " Rauthe said "I guess I know that your profession does these things and it is a necessary part of growth in your profession. I guess it has been about 51 years since you arrived and if we look around at some of the other communities, that I am aware of, that is a long time for a city manager to stay, so I guess I shouldn't be surprised. I will say, personally, as a friend and co-worker, I've got real mixed emotions about this. I congratulate you on being chosen to represent a city, I assume it is much bigger than we are, and I'm fearful about the unknown for me and for you and for the community. I'm going to get the most out of you these next 4 weeks and work you pretty hard cause we've got a lot of irons in the fire and I think we are going to be without a city manager for awhile and we are going to need you to prepare as much as possible, the way for us to get by until we can replace you. I wish you God speed, good luck and I'm going to miss you. If you are going to be living in the warm climate in the winter time, I'm going to come visit once in awhile." 838 Larson said "I'm extremely sorry to see you leave Bruce. I think you have done a lot for the City, a lot for the City government, and this Council, the taxpayers and I think, I've said this many times, that we did a really good job in picking our first city manager. As Doug has said, I'm happy for your opportunity, but I'm really sorry to see you leave and I wish you the best but I think we are going to have a tough time filling your shoes and I appreciate all you have done." Nystul said "I guess I don't know where to start either. I really think that you have helped us get off and up and running with the manager form of government and concur that I think the thing that we saw when we put this thing together, was the need for a professional to be in the front office on a day to day basis and get us up and running and some of the things that you brought to us, we got to see from your days in Helena and your work under Al Thelen. I really appreciated you bringing those along. I just hope that when we have these 20 degree below zero temperatures though, we usually think of some of the folks that came here from California as leaving and.not the native Montanans. You never once asked us to build you a year round golf course so if that was a condition to keep you here, we could have talked about things. It has been a pleasure working with you, I know that we have not agreed on issues but I felt you've always dealt with us in a very ,- professional manner and I appreciate that." ! Collins said, "Bruce, I also hardly know where to begin, you started your letter with a great deal of mixed feelings, well, I get the impression nobody knew about this until you told us all at once, but if that's the case, I think we are just overwhelmed with surprise. I want to thank you, you are going to be tremendously missed, you've done a super job and in my short time as council person, I've become acquainted with the fact that there are a lot of cities, when they start like this, their first city manager, they are lucky if they stay a year and that has happened even close to us. You got us off to a great start and a lot of wonderful programs in place and you have an excellent record. They are going to appreciate you and I wish you the best. I thought you were down there playing golf and having a nice vacation. You are leaving us rather stunned and I wish you and your family the best." Haarr said "I came on late Bruce, but I do want to say that I have certainly enjoyed and appreciated working with you. I think that your approach to our problem solving can lead me to say no more than you are a true profession in this field. I think that it is our loss, but needless to say someone else is going to gain by your presence. I would also hope Montana would see you back again at some point, probably will. My observation about Lake Havasu is that most of the time it is too hot to golf and it is great swimming in the Colorado. Thank you, it has been my pleasure." ' 839 Kennedy said "obviously mixed feelings Bruce, shocking for all of us, wish you the best. I know it will be a great move for you, professionally. We appreciate your expertise, the quality of work that you have brought to the City of Kalispell. I, personally, respect you for your team playing ability that you have brought forward to this form of government. I think that all of the department heads have been brought together and really truly know they are listened to, their opinions count, and I think that you have brought the City a long ways. We are very greatful to have you as our first city manager. It will be a hard place for the next person to fill. The Mayor's eyes are welling up at the same time I'm trying to keep mine from. You have been a great teacher, I appreciate you being here and helping us along the way in this new form of government we brought in, in 1990. You have been an important facet and you will be forever missed. Thank you." Granmo said "Professionally you are, good manager you are and we really appreciate the work you have done to get us on the road. We haven't always agreed, but we have always been agreeable. I really appreciate that and good luck in your next job and the one after that.. Maybe you will --come back here when we grow to 60,000." Atkinson said "Bruce, I just simply want to say thank you for who you are and for sharing it with us. God bless you." t Rauthe said "I'm usually not at a loss for words and I can usually speak -a little easier than this but I guess I want the community to know that my emotion comes from having worked with someone, Bruce, who loved this community. The community is going to miss you. That will become more obvious as the months go by. Thank you." STAFF REPORTS Next Work Session February 12, 1996 7:00 p.m. Next Regular Meeting February 20, 1996 7:00 p.m. ADJOURN The meeting was adjourned at 7:45 p.m. Douglas D. Rauthe, Mayor ATTEST: Debbie Gifford, CMC Clerk of Council