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Agenda Memoecll�0�jllgl Incorporated 1892 Telephone (406) 758-7700 Douglas Rauthe FAX (406) 758-7758 Mayor Post Office Box 1997 Zip 59903-1997 Bruce Williams City Manager City Council Members: Gary W. Nystul - AGENDA MEMO - Ward I Cliff Collins Ward I TO: Mayor and Members of City Council Barbara Moses Ward II FROM: Bruce Williams, City Manager Dale Haarr Ward II RE: Council Agenda for September 18, 1995 Jim Atkinson Ward III Lauren Granmo Ward III CONSENT AGENDA Pamela B. Kennedy Ward IV M. Duane Larson Ward IV Agenda Item 2-Council Minutes - The minutes from your regularly scheduled Council Meeting of September 5, 1995 will be in your packet. Agenda Item 3-Approval of Claims The schedule of claims to be paid on Tuesday, September 19, 1995 has been prepared and available for Council to review. I have reviewed the claims presented amounting to $183,484.93 and recommend their payment. ADDRESSING THE COUNCIL None scheduled. 2 ORDINANCES AND RESOLUTIONS Agenda Item 5-Resolution 4237-SID 341 Bond Resolution LHC, Inc. will begin construction on SID 341 (Sewer Project on 5th Avenue East) on September 18th. City staff over the last few months has been involved in finalizing financing for the construction with D.A. Davidson and Dorsey & Whitney. Dorsey & Whitney, Bond Counsel for the City in SID 341, has prepared a Bond Resolution for passage by the Council. The Bond Resolution is necessary in order to sell the bonds to D.A. Davidson and closing the transaction. If the Council passes the Resolution on September 18th, we will be closing the issue and receive the proceeds of the sale the week of September 25th. The Resolution recites the authority for issuance of the bonds and sets forth the terms and conditions under which the bonds will be issued. I am sure it will provide you with interesting reading for the entire weekend. A motion to adopt the Resolution would be in order. BUSINESS FROM THE MAYOR AND COUNCIL Agenda Item 6-Refuse Board Appointment Agenda Item 7-Airport Advisory Board Appointment Agenda Item 8-Proclamation-Constitution Week, September 17-23, 1995 C BUSINESS FROM MANAGER Agenda Item 9-Request for Proposals Recommendation PECDD has completed its review of firms responding to the City's request for proposals to design 44 low income housing units as part of Home Grant and CDBG. A committee organized by PECDD selected Architects Design Group, Kalispell as the best proposal based upon written materials and interviews. PECDD now requests authority to enter into contract negotiations with Architects Design Group. As stated in Susan Moyer's memo of September 7, if a contract cannot be negotiated with ADG, the staff will enter into negotiations with the second place proposal. A motion authorizing PECDD to enter into negotiations with ADG regarding design and further authorizing negotiations with the second place firm contingently would be appropriate. Agenda Item 10-Authority to Bid The staff has prepared a number of bid specifications in anticipation of proceeding to bid with the following projects and purchases: Police Patrol Vehicle 1995 or 1996 Ambulance Lawrence Park Restrooms Parks Mower ISTEA Construction for Woodland Park DREAM Trail Dump Truck 4 Agenda Item 11-Police Officer Confirmation Chief Ad Clark has recommended confirmation of Officer Scott Warnell. Scott has been with the City a year and is eligible for confirmation. The City Manager joins in Chief Clark's recommendation.