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Agenda MemoTelephone (406) 758-7700 FAX (406) 758-7758 Post Office Box 1997 Zip 59903-1997 N cll I o Incorporated 1892 =.ToDf.1111,MaD1, (i= TO: Mayor and Members of Council FROM: Bruce Williams, City Manager RE: Council Agenda for June 5, 1995 AGENDA APPROVAL Agenda Item 2-Council Minutes Included in your packet are the minutes from your regularly scheduled Council meeting of May 15, 1995. Agenda Item 3-Approval of Claims The schedule of claims to be paid on Tuesday, June 6, 1995, have been prepared and available for Council to review. I have reviewed the claims presented amounting to $398,989.03 and recommend their payment. ADDRESSING THE COUNCIL f None scheduled. Douglas Rauthe Mayor Bruce Williams City Manager City Council Members: Gary W. Nystul Ward I Cliff Collins Ward I Barbara Moses Ward 11 Dale Haarr Ward II Jim Atkinson Ward III Lauren Granmo Ward III Pamela B. Kennedy Ward IV M. Duane Larson Ward IV 2 PUBLIC HEARINGS Agenda Item 5-5th Avenue East Special Improvement District No. 341 The purpose of this hearing is to receive public input regarding the creation of a Special Improvement District for the purpose of extending sanitary sewer main with services to the property located on 5th Avenue East, from 14th Street continuing south to the city limits. Included in your packet is the one written protest received to date from LaDona Vitt of 2005 5th Avenue East. As you are aware it takes 5% protest of the property owners residing within the district to stop the creation of the district. Based on the protest received to date it does not Vie.. appear likely that sufficient protests exist to halt the SID. ORDINANCES & RESOLUTIONS Agenda Item 6-Ordinance 1225-Hinzman Zone Change-2nd Reading Randy Hinzman has petitioned the City for a zone change for property he owns located approximately 70 feet west of 3rd Avenue West on the north side of 2nd Street West. This property is currently zoned RA-2 and the applicant is requesting a B-4 designation. Ordinance 1225 would change the zone from RA-2 to B-4. The Planning Board held a hearing on the request with no one speaking in opposition. The Board has forwarded a favorable recommendation to Council and Staff agrees with the Board's recommendation. 3 Agenda Item 7-Ordinance 1226-Approving Northwest Health Care PUD-2nd Reading This ordinance will change the zone for approximately 70 acres of hospital owned property from H-1, B-3 and RA-1 to a residential mixed use planned unit development. The intent of the PUD is to provide for a mix of land uses while preserving and enhancing the integrity and environmental values of the area. This ordinance adopts by reference the development agreement between the City and Northwest Health Care Corporation, which will guide the development through its various stages. The agreement has been changed to include spelling out CCNR's, adding heliports as a conditional use and decreasing the improvements' security to 100% of the project engineer's estimate. It is Staff's recommendation that Council adopt the second reading of the ordinance. Agenda Item 8-Resolution 4209-Courtyard Subdivision -Preliminary Plat This resolution will approve a request by the City of Kalispell for preliminary plat approval of a two lot subdivision located approximately 600 feet south of 18th Street West on the west side of Airport Road. The property is currently occupied by 4 apartment buildings and zoned RA-1. Lot 1 contains approximately 1.11 acres and has 294 feet of frontage; Lot 2 contains approximately 1.14 acres and has 56 feet of frontage on Airport Road. 4 This is a minor subdivision reviewed under the City Subdivision regulations and forwarded directly to City Council for final approval. FRDO and Staff recommend approval subject to the 4 conditions. Agenda Item 9-Resolution 4210-Creation of Airport Advisory Board The purpose of this resolution is to create an Airport Advisory Board for the purpose of advising the City Council on matters related to operating, maintaining and expanding the Kalispell City Airport. The Board would consist of seven members. By appointment, the board would include four members residing within the City's Master Plan jurisdictional area and the other three members being City residents. Council has discussed changing the membership residency requirements of board members to four members residing within the city limits and three members residing within the City's Master Plan jurisdiction. If you decide to change the residency requirements, the resolution will need to be amended. Agenda Item 10-Resolution 4211-Creation of Special Improvement District No. 341 The purpose of this resolution is to create a Special Improvement District No. 341, which will allow for the consideration of a city sewer along 5th Avenue East, from 14th Street terminating at the southern city limits. The cost of this project is estimated to be $146,500. 5 There are 34 individual properties within the district. The cost and expense of the Special Improvement District will be assessed against all of the 34 benefitting property owners residing within the district. The assessment, which will be used to pay for the bonds sold, will extend over a 15 year period with the City contributing up to $50,000 for the late comers portion of the project. Agenda Item 11-Resolution 4212-Authority to Bid the Sale of Bonds for Special Improvement District No. 341 The purpose of this resolution is to allow the competitive bid for sale of municipal bonds to provide financing for the improvements specified in the Special Improvement District No. 341. At this writing, Glen is still preparing the resolution and it may not be available until Monday night. None scheduled. BUSINESS FROM MAYOR & COUNCIL BUSINESS FROM MANAGER Agenda Item 12-City/BALSCO Lease-PECDD Office-248 3rd Avenue East Included in your packet is a memo from Larry Gallagher regarding the lease of the PECDD office with the BALSCO partnership, that you requested he negotiate on Council's behalf. Also, included is a memo summarizing his meeting with the BALSCO partners, A a copy of Randy Ogle's letter of response on behalf of the partners and a comparison spreadsheet of the existing, proposed and negotiated leases. He recommends a two year lease for the period from May 1, 1995 through April 30, 1996, in the amount of $23,870.00, with an option to renew for an additional one year term. The CPI annual adjustment would need to be considered each year and to specify which CPI index should be used. I concur with his recommendation. Agenda Item 13-Bid Recommendations Flathead High School New Parking Lot Four bids were received and opened on May 25th as follows: Sandon Construction A-1 Paving NuPac $266,746.00 $259,486.50 $219,681.00 $217,777.00 Staff recommends the bid be awarded to LHC in the amount of $217,777.00. I concur with staffs recommendation of the award. Water Supply Test Well Bids were opened on May 30th for the water supply test well as follows: Western Water Works $33,850.00 Billmayer's $62,950.00 Liberty Drilling $58,500.00 Costilia Drilling $41,700.00 7 Staff is still evaluating the bid results and will have a recommendation for you Monday night. Lawrence Park Restrooms Renovation Bids were opened on May 31st for the Lawrence Park Restroom project. We received one bid from Native Way in the amount of $47,258.00. The amount budgeted for the project is $33,500.00. Because the bid is significantly higher than money available, I am recommending Council reject the single bid and allow staff to negotiate a more acceptable price from local builders we have previously worked with on similar projects. I am confident that we can negotiate a price at or below the $25,000 bid threshold for the remodeling and request your authority to proceed. The second phase of this project requires the installation of a sewage grinder pump and approximately 180 feet of 2" sewer line. The bid from Native Way for this portion of the project was $26,500, which is considerably more than we had anticipated for this portion of the project. I have asked Bob Babb and Mike Baker to work together to determine if this portion of the project can be installed using force account labor. Once we have the information on this portion of the project, we'll share with you our findings. i Construction Materials We opened bids for construction materials June 1st, and are still in the process of evaluating the bid results. We will have the recommendations for you Monday might.