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Agenda MemoTelephone (406) 758-7700 FAX (406) 758-7758 Post Office Box 1997 Zip 59903-1997 1 sitasies Incorporated 1892 - AGENDA MEMO - TO: Mayor and Members of Council FROM: Bruce Williams, City Manager RE: Council Agenda for April 3, 1995 AGENDA APPROVAL Agenda Item 2-Council Minutes Included in your packet are the minutes from your regularly scheduled Council meeting of March 20, 1995. Agenda Item 3-Approval of Claims The schedule of claims to be paid on Tuesday, April 4, 1995, have been prepared and available for Council to review. I have reviewed the claims presented amounting to $160,742.58 and recommend their payment. ADDRESSING THE COUNCIL None scheduled. Douglas Rauthe Mayor Bruce Williams City Manager City Council Members: Gary W. Nystul Ward I Cliff Collins Ward I Barbara Moses Ward II Dale Haarr Ward II Jim Atkinson Ward III Lauren Granmo Ward III Pamela B. Kennedy Ward IV M. Duane Larson Ward IV 2 ORDINANCES & RESOLUTIONS Agenda Item 4-Ordinance 1218-Zoning Text Amendment -Nonconforming Structures-2nd Reading The purpose of this ordinance is to allow residential structures conforming to use, but nonconforming with respect to height, setback or lot coverage, may be enlarged or altered provided that the enlargement or alteration does not further deviate from the zoning regulations. The amendment also allows for the replacement or repair of bearing walls. Agenda Item 5-Ordinance 1219-Airport Zone Change-2nd Reading The intent of this ordinance is to change the zoning designation for two tracts of city owned land located on or in the area of the municipal airport. The changes are identified in your ordinance as "A" and "B". Change "A" containing ball fields (Daley Fields) is located generally south of the National Guard Armory on the west side of U.S. 93 and recommends re -zoning the tract of land B-2 from P-1. Change "B" containing airport uses, Forest Service office and soccer fields is located generally north of the sewer treatment plant access road on the east side of Airport Road. The recommended zoning for this tract of land is I-1 from P-1. The Planning Board held a public hearing on this request and the minutes (Page 11) from this hearing are included in your packet. The Board recommends the zone changes requested by the City and Staff concurs with the Planning Board. 3 Agenda Item 6-Ordinance 1220-Change Street Dames-2nd Reading Our Public Works Department is recommending the following street name changes: 1. Custer Avenue to 7th Street West 2. Crook Avenue to 8th Street West 3. Wallace Avenue to 12th Avenue West 4. Forsythe Avenue to 13th Avenue West The streets are involved in a subdivision development and will probably be improved this summer. The name change is being recommended because the streets more logically belong as extensions and/or continuations of the existing city streets. The postal service also uses 7th Street West and 8th Street West for mail delivery as opposed to Custer Avenue and Crook Avenue. Agenda Item 7-Ordinance 1221-Amend Building Codes and Add Electrical -1st Reading This ordinance updates by reference the building, mechanical, plumbing, fire, CABO one and two family dwelling, abatement of dangerous buildings, housing and energy codes. We also have added by reference national electrical code which we soon will be enforcing. Agenda Item 8-Resolution 4201-MDOT-Chita Seal Agreement The Montana Department of Transportation is planning to chip - seal Highway 93 from Four Corners to the Court House sometime this summer. 4 Because a portion of the project is located inside the city limits the city council must agree by resolution before the project can take place. We did check with the State concerning the project in light of the major construction planned for this segment and were informed that construction will not take place for 2-3 years, therefore they feel there is value to investing in the chip -seal at this time. BUSINESS FROM MAYOR & COUNCIL Agenda Item 9-Proclamations Mayor Rauthe will be presenting proclamations for Public Radio Week, Children of the American Revolution Day and Community College Month. BUSINESS FROM MANAGER Agenda Item 10-Norwest Bank -Community Rehab Agreement Included in your packet is a proposal agreement between Norwest Bank and the City regarding renewal of our commercial rehabilitation loan program. This agreement should be reviewed at the beginning of each city fiscal year, however we failed to remember to get this to you prior to its expiration. This agreement provides for our interest rate subsidy of 7% as compared to the prior rate of 5%. We are recommending that Council authorize the city manager to sign the agreement. Further agreements will be subject to seeking competitive quotes from our local lending institutions. 5 Agenda Item 11-Bid Recommendations A. 1st Street Improvements We received the following bids for the lst Street Improvement Project: 1. A-1 Paving $317,123 2. NuPac $261,500 3. Sandon $229,527 Your packet contains a more detailed bid summary as well as a description of the work to be included in the base bid. Staff recommends that Council award the bid to Sandon Construction in the amount of $229,527 which includes the paving of the parking lot north of the Liberty Theater and the work on Main Street included in Alternate Two. B. 2nd Avenue East Project We received the following bids for the 2nd Avenue East Project: 1. A-1 Paving $196,609 2. LHC $185,700 3. NuPac $115,075 4. Sandon # 99,800 Your packet contains a more detailed breakdown of these bids. Staff recommends that Council award the bid to Sandon Construction in the amount of $99,800 and further allow the project to be funded from a portion of the unallocated tax increment funds contained in our fiscal 95 budget. r C. Chip Seal and Overlay Project We received the following bids for the proposed chip seal project: 1. A-1 Paving $ 83,740 2. McElroy $138,600 3. NuPac $ 98,940 Your packet contains a memo with the bid details. Staff recommends the bid award to A-1 Paving in the amount of $83,740. Overlay Bid Results 1. A-1 Paving $344,550 2. NuPac $388,950 Your packet contains a memo from Public Works detailing the two bids. Staff is recommending that A-1 be granted the contract in the amount of $344,550. 705 7th Avenue West We received no bids on the property located at 705 7th Avenue West. We would like to re -bid and modify the payment arrangements for purchasing the property.