8. Lutz Contract - Phase II - High School Parking LotiheGqo(Kalispell
Incorporated 1892
f
Planning, Economic &
Community Development Department
P.O. Box 1997
Kalispell, MT 59903-1997
Memorandum
Date: March lb, 1995
To: Bruce Williams, City Manager
From: Ross Plambeck, Redevelopment Manager
RE: FHS Parking Lot Project Update
248 Third Avenue East
(406) 758-7740
(406) 758-7739 (office fax)
(406) 758-7758 (City Hall fax)
It is my understanding that several questions were asked by the City Council at their workshop on
March 13, 1995 regarding the high school parking lot project. I hope the following helps to
provide some answers:
The "December 1, 1994" date on Bruce Lutz's proposal
On calling Bruce Lutz to clarify the date, he explained he had used another proposal as a format on
a "Save As..." command and forgot to change the date from the original document - a simple word
V processing oversight. I asked him to check his hard drive record for the last date this proposal had
been modified, and he said Feb. 22, 1995. My memo to Larry is dated Feb. 24, with his memo to
you dated March 3. The total time is Ip days, with the Council seeing the proposal at the first
available workshop after it was submitted. A revised proposal with a more current date is attached
to help clarify the time sequence. Also, a new start date for design services is March 22, in
anticipation of Council approval at the March 21 meeting.
Timing of the Parking Lot Construction
With the design contract approved on March 21, the proposed schedule is:
• May 15 design and contract documents ready for final review
• June 1 advertise for construction bids
• July 1 begin construction
• Aug. 15 complete construction prior to school starting
Status of Unpaved Lot at 5th Ave. West and 8th St.
A December 14, 1994 letter from A-1 explains why the lot was not completed by the contract date
of November 1: cold weather, extended time for curing of concrete, and mobilizing equipment to
return to the site. After a meeting on December 13 with Bruce Lutz, Kevin Mohl, Mark Sandry
and myself, it was agreed that not getting the lot completed before winter has a side benefit of
allowing further settling of the fill, :specially where the basement was filled. I think in the long
run, we will be able to deliver a better parking lot to the school district. As good faith gesture, A-1
has held back an additional 10% from the payment request. This leaves $27,545 remaining to be
paid upon completion of the lot. This amount should be substantial enough to assure completing
the lot as soon as weather permits.
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Page 2
March 16, 1995
FHS Parking Lot Project Update
Status of new parking lot to be constructed west of the vo-tech shopsl
All of the properties have a signed "Offer to Sell" between the property owners and the City. The
rental units at the south end of the block are in the process of being vacated. Once the units are
empty, the City will take title per the conditions of the "Offer to Sell." The rental unit in the middle
is vacant and boarded -up. The north lot is in the process of relocation. The log cabin house has
been moved west of town and the owners are fixing it up to move into. Once completed, they will
vacate their house on the alley and the City will assume final site control of the entire lot per the
agreement negotiated between the McLean's attorney and the City Attorney. Currently, there is a
hole from the foundation left from the moved house. The yard is fenced and additional safety
fencing has been installed around the hole.
When the City has final site control of all the lots, a contract will be bided and awarded to clear the
half block, fill in all holes with proper compaction, and construct the new parking lot. By having
one contractor be responsible for all the various components, there will be one contact point for
responsibility, timing and performance of the contract specifications. This will expedite the
project's timing, save administrative time, and deliver a product with a clear line of accountability.
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Ross Plambeck
Kalispell Planning &. Economic Development Department
Kalispell, Montana 59901
February 22,199vl!�
Dear Ro55,
Landscape Architecture,
Land Planning
CAD
385 Golf Course Drive
P.O. Box 1417
Columbia Falls, Montana
Phone / Fax 406-892-3492
It is my pleasure to make the following proposal to provide you with construction
documents, bidding coordination and project observation for a new parking lot on the 1/2
block directly west of the Flathead High School Shop (Block 186). 1 have visited the site
and can offer the following outline of services and fees:
1) A Topo and Layout Survey of Block 186:
Survey extending out to cover surrounding streets and east across the alley.
Thfs work will be completed by a registered surveyor and subcontractor to
Sitescape Associates. This phase will also include preparation of a base layout
plan for the work described below.
Fee: $1750
2) Demolition Plan:
Plan delineating structures and improvements which shall be removed from Block
186 prior to the construction of the proposed parking lot.
Fee: $750
3) Quality Control and Completion Coordination for Lots A,B,C. (Phase One):
Follow-up planning and coordination for Lots A,F3 & C including coordination of
sidewalk linkages and parkway renovation to complete Phase One (1994).
Fee: $500
4) Construction Documents:
1) site layout / dimension plan,
2) grading & drainage plan,
3) landscape plan w/ plant list and detailing,
4) site details,
5) fighting plan.
Fee: $5900
4) Construction Specifications:
Fee: $500
5) Bidding and Construction Observation:
1) Printing and Plotting, Plans and Specs:....................................reimbursable
2) City Plan Review & Bidding Coordination w/ Contractor: $650
3) Construction Observation: • $1450*
*Note: Construction 6taking Shall be provided by the contractor.
Total Fee: $9500
Thank you for thi6 opportunity. I am prepared to begin this project on or before March
22,1995. Please call if you have any questions.
Your signature below constitute6 an agreement by the City of Kalispell authorizing
Sitcocape Associates to perform work items as described above.
Sincerely, '
Bruce F. Lutz A.51. .
Landscape Architect, d lanne
Mt. Registration #73
Bruce Williams
City Manager
City of Kalispell
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