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Staff ReportsMarch 1, 1995 Bruce Williams, City Manager Doug Rauthe, Mayor City Council Members Please confirm the appointment of Kirk Pederson to the position of firefighter for the City of Kalispell. Kirk has completed his one year probationary period as of February 28, 1995. Mr. Pederson has fulfilled all of the requirements of his probation very satisfactorily. He will be an asset to the City of Kalispell. It is without reservation that I heartily recommend the confirmation of Kirk Pederson. Respectfully Submitted, Ted A. Waggener Fire Chief f Planning, Economic & Community Development Department P.O. Box 1997 Kalispell, MT 59903-1997 DATE: March 1, 1995 I e0iKalispell Incorporated 1892 Inter -Office Memorandum TO: Bruce Williams, City Manager FROM: Planning, Economic & Community Development Department SUMMARY OF DEPARTMENT ACTIVITIES 248 Third Avenue East (406) 758-7740 (406) 758-7739 (office fax) (406) 758-7758 (City Hall fax) The Planning, Economic and Community Development Department is pleased to submit this brief update on projects and Department activities for December 1994 through March 1, 1995. Affordable Housing Activities: The Courtd Apartments * Northwest Montana Human Resources, Inc. received the Supportive Services Grant of $388,500 in December 1994. These funds will ensure the construction of the fourth building of eight units the Spring of 1995. Home Ownership Proi * The City of Kalispell was the direct recipient of a CDBG Grant for $400,000 and a HOME Grant for an additional $400,000 to be used to develop forty-four (44) units of first time home buyer units targeted for families in the 60 to. 70% of median income range. * Though unsuccessful in the Spring 1994 competition for an Affordable Housing Program grant from the Federal Home Loan Bank of Seattle, the City and Glacier Bank will be resubmitting a second application in the amount of $198,000 in April of 1995. If successful, $1 million in grant funds will be provided to bring these homes on line in the affordable realm. The PECDD staff provided a City Council briefing and update on the project at the February 27, 1995, work -session. A detailed description of the project financing (Grants/Loans) and cost considerations was discussed emphasizing the changes in the project from its original conception and grant applications to its current evolution due principally to the City Council's action to limit density on the South Woodland site. Y CF'u':IT Activity Report Dec. 94 - Feb. 1995 Page 2 The substantive changes discussed include: 1. Instead of 44 units on 7 Acres we now propose 24 three and four -bedroom units on the 7 acre S. Woodland site, consisting of 18 three -bedroom units instead of 12 and adding 6 four -bedroom units to take advantage of the very large lots which will be created due to the Council's action. Instead of 32 two - bedroom (attached) units we now propose that 20 be constructed on a separate 2 acre site yet to be identified and purchased or developed. 2. The sales price of all 44 units is estimated to increase by $581,860 over the original estimates and the total project cost is estimated to increase to $4,331,260 or $737,700 over the original estimates. 3. In addition to the increased cost the most significant change proposed will be the request for City Council approval to authorize the sale of developed lots in order to generate $214,000 cash to help defray a part of the increased project cost. Six of the Council members must approve the Resolution to authorize the sale of lots. 4. The balance of money required to cover the increased cost will come from: (i) anticipated increase of $76,000 in the Federal Home Loan Bank Grant; (ii) $447,700 in anticipated Montana Board of Housing Permanent Financing to pre -qualified buyers; and (iii) the $214,000 proceeds from the sale of 24 lots @ $6,000 each, and 20 lots at $3,500 each. There will also be reductions in landscaping provided by the City. 5. The City will have to advertise for proposals from developers/landowners who can provide a 2 Acre site with zoning and infrastructure capable of accommodating the 20 two -bedroom (attached) units within the City Limits. The City will have 24 months to complete the project. The Fernwell Apartments * Northwest Montana Human Resources, Inc. received a HOME grant for the gap financing need to reconstruct the Femwell. It is anticipated the competitive bid process will be held by early March 1995 and ground breaking take place within a few weeks after the opening. Flathead Industries for the Handicapped, Inc. * FIFTH is in possession of an executed Option to Buy on one of two sites to be acquired for the 7-unit apartment building for physically and mentally disabled individuals or families. As soon as the second option is received, formal acquisition and relocation procedures will start. 2 Activity Report Dec. 94 - Feb. 1995 Page 3 Planning Flathead High School Parking * City is in final stages of acquiring title to the southern two lots. Design services for the construction documents are being requested. The one owner -occupied resident has moved the log cabin house to west of town and is fixing it up for their new residence. When completed, they will move into it. Demolition is planned for late spring with parking lot construction for early summer. Redevelopment Which Way Kalispell * A Task Force of the original Which Way Kalispell work group prepared a one page summary to highlight the priorities they feel are important for the City Council to incorporate into their goals. The 1st Street East and West Project along with 2nd Ave East Project are being finalized for bidding in the next two weeks. Liberty Theater Site * There were no additional responses to the City's offering other than the one already submitted by Bee Broadcasting. The Anderson Theater Corporation elected not to submit a proposal and communicated their decision with a letter dated February 20, 1995. During the February 27, 1995 Council work -session, staff was asked to finalize the Bee Broadcasting proposal for City Council consideration and action at their March 6, 1995, meeting. Central School * The Northwest Museum Board and the Flathead Historical Society have asked Glen Sheppard, a professional fund-raiser, for advice and help in setting goals and developing a strategic plan. They want to assess the feasibility of their groups participating in the renovation of the building, and their realistic expectations of what funds they can raise. Ken Williams is preparing the final draft of his study and staff is putting together an "Offering Document" that will highlight the study and provide other basic information on the property and the process of acquiring it. Commercial Rehab LoanslArchitectural Review Committee Design Review per Zoning Ordinance Requirements: * Checker Auto - new building to be constructed behind existing structure on W. Idaho and 3rd Ave. WN. The old building will be demolished after new store is open. Committee members reviewed the site plan and elevations. The new parking lot in front of the building should improve the corner's appearance with the addition of new landscaping. Plans were approved as submitted. 3 Activity Report Dec. 94 - Feb. 1995 Page 4 * Whitefish Credit Union - new bank and drive -through facility north of Tidyman's on the corner of Montana St. and 3rd Ave. EN. Jim Tibbs, project architect with ADG, presented the preliminary site plan and elevations. The building is picking up the theme of the Whitefish Depot in keeping with the goals of Which Way Kalispell in creating commercial architecture that reflects the history of the area. The plans were approved with Jim Thompson abstaining because of his involvement with ADG and serving on the Whitefish Credit Union's board of directors. Miscellaneous Historic Planning and Survev Grant * At the Montana Historical Society's Legislative Open House, Governor Racicot presented the City of Kalispell with individual certificates for the listing of the four districts and the public buildings that are now included in the National Register of Historic Places. Commemorative plagues (bronze etched metal) have been ordered to be installed on the Parkins Commission * In December 1994, the KPC Board issued a statement of future direction of off-street parking in the 25 block downtown parking district. The Commission continues to pursue the three steps outlined in that statement, with step #3--the building of a parking structure redesignated as a long range goal (due to the lack of present support for such an undertaking). In addition, the KPC is putting together priorities they feel should be immediately. pursued. Minutes on File in PECDD Office KDC Executive Board Mtg.- 12/6/94 - 1/3/ & 2/7/95 KDC Luncheon Mtg.-12/13/94 & 1/10 & 2/14/95 Architectural Review Committee - 2/8/95 0 KALISPELL 3All 36 1 st Avenue East P. CJ. Box 1997 KALISPELL, MONTANA 59903 - t 997 TED MAIN TED `NAGGENER DAVE MAYHEW ASST. CHIEF FIRE CHIEF FIRE MARSHAL Kalispell Fire Department Monthly Report February 1, through February 28, 1995. Bruce Williams, City Manager Doug Rauthe, Mayor City Council Members The Kalispell Fire Department responded to 16 fire calls for the month of February 1995. None of the fire calls was a "General Alarm", a fire large enough to call in all off -duty firefighters. The Ambulances made 122 runs for the month of February 1995. MVA'S 18 Medical Emergencies 23 Cardiac 17 Sick Calls 18 ............ Transfers 12 Trauma -Assaults 2 Falls 16 Strokes 8 Poisons 1 Psychiatric Problems 3 O.B.Patients 1 Drug -Alcohol 3 Two of our firefighters, Steve Herman and Daniel Pearce attended a two day course on" Fire -Life Safety Education". This was a very good course to upgrade their skills on teaching Public Fire Safety Education. The course was held at the Fire Science Training School in Great Falls, Montana. Firefighter, John Sturzen attended a two day course held in Missoula, Montana. This course was a "Mass Fatalities, Incident Response Course". This course was sponsored by the Department of Military Affairs, Disaster and Emergency Services Division. Our eight personnel that are taking the "Emergency Medical Technicians Paramedic Course" are very active in the course now. They go to class each Monday and Thursday night from 6:00 P.M. to 10:00 P.M.. They are also doing their clinical portion of the course by going to Kalispell Regional Hospital for 12 hours at a time. -2- The firefighters inspected 125 businesses on fire safety violations. Every year all of the commercial buildings in the City of Kalispell are inspected for fire safety violations. There were 23 people that used the "Kalispell Firefighters Chimney Brush Program", this period. The Kalispell Firefighters (no taxpayer money), bought the brushes and rods to be loaned to anyone who needs to clean their chimney. Tr,are were three groups of students that Loured the fire station during February 1995. A total of 46 students and 12 adults participated in the tours. Respectfully Submitted, Ted A. Main Assistant Fire Chief PUBLIC WORKS DEPARTMENT ACTIVITY REPORT FEBRUARY 1995 A. OFFICE, REPORTS, BUDGETS, REQUESTS & COMPLAINTS. -Created database for filing system records -1994 Annual Report in progress -1996 Budget preparation in progress -Designed spreadsheet to determine maintenance cost per mile/hour for vehicle and equipment B. SUPERVISION, PERSONNEL & SAFETY. -Met with Summit Access Committee -Held safety meeting on Confined Space Entry -Met with Peterson School principal and parents -Four employees attended Level I Work Zone Traffic Control, Safety Certification and Level I signing classes in Great Falls C. CENTRAL GARAGE. (Jim Snell) 108 repair orders were completed during the month of February -Police 22 -Parks 9 -WT/WW/SW it -Street 42 -Garbage 9 -Fire 7 -PW/BD/CD/TSS 8 No major repairs planned at this time due to tight budget; John is temporarily working in Street Department ENGINEERING A. ENGINEERING PROJECTS CURRENTLY BEING DESIGNED OR COORDINATED BY CITY STAFF -Field survey for elevations on 10 acre area of 40 acre parcel of city land on south side of Cemetery Road -Compiled GIS benchmark elevations for Phase I GIS -Plotted 3 half -section topo mylars for upcoming projects ENGINEERING PROJECTS CURRENTLY BEING DESIGNED OR COORDINATED BY CITY STAFF CONT. -5th Ave. East sewer SID analysis and design continues -Prepared property owner database and informational spreadsheet for the 5th Ave East Sid Project -City Assessments/Tax information updates continue -Working on 1995 Overlay, Cold Milling and Chip Sealing bid proposals and specifications -Creating new spreadsheets for cost estimates for Overlay, Cold Milling and Chipsealing Projects -Handled Utility locations, connection fees, water and sewer regulations, water quality issues and utility plan reviews -Letters to the Flathead Valley legislators and the House Appropriations Committee members in an effort to win approval of our $50,000 DNRC Renewable Resource Grant application. Our $275,000 Treasure State Endowment Program (TSEP) grant application was recommended for funding by the DNRC Staff and the Governor's Office but recommended for denial by the Appropriations' Long Range Planning Subcommittee -Discussed Evergreen force main capacity issues with Carver Engineering. The City has access to approximately 300 gallons per minute of reserve capacity in the force main. This would be adequate to serve 450 to 650 dwelling units -Met with the Greenacres Homeowners Association to discuss drainage problems and impacts resulting from development of the Meadow Park Subdivision. Met with Billmayer Engineering and homeowner representatives, developer followed with agreed to solutions -Received draft specifications from Thomas, Dean & Hoskins for the test well for the North Side Water Well project. Also met with President Beyer from FVCC to discuss the well easement. Bidding for the test well will proceed when the easement is finalized -Design work for the 14th Street East storm sewer improvements is proceeding -A video presentation is to be included with the bid specifications for the 2nd Street East sewer rehabilitation project (slip liner) -Received a preliminary rough draft of the South Woodland Facility Plan. A public meeting will be held prior to the preparation of the final report -Received revised plans for the Lone Pine View Estates Subdivision improvements as well as plans and specifications for the Connor's Corner Subdivision improvements -Completed review of proposed Corporate Way roadway, storm drainage, water main, sewer service and lighting improvements - Main extensions will be required for water and sewer facilities to serve a new County Animal Shelter on Willow Glen Drive at the County Shops -Discussed the problems of a leaking water system with a prospective buyer of the Woodland Trailer Court on College Avenue -Received a draft copy of Circular WQB2 (State's update document for design standards for wastewater facilities). That will replace the Ten State's Standards -Received a request from Commnet Cellular to expand their communications facilities at the elevated tank OPERATIONS AND MAINTENANCE A. WATER PUMPING STORAGE DISTRIBUTION (Ben Van Dyke) -Continued maintenance of all pumps, motors, reservoirs, grounds and controls for the water supply system -Produced 54,871,000 gallons of water, 9,453,000 gallons in the upper zone and 45,418,000 gallons in the lower zone -Injected 27 pounds of chlorine at Lawrence Park pump station -Removed 200 H.P. motor at Buffalo Hill Well for electrical repair -Replaced corroded power cables at Buffalo Hill Well -Removed and replaced pump packing for Buffalo Hill Well -Serviced both standby generators (Buffalo Hill & Booster Station) -Changed lubricating oil on all turbine motors -Completed Nitrite and Nitrate testing for State Requirement -Tested #1 ground storage tank for leaks B. SEWER FACILITIES LIFT STATIONS COLLECTION ( Vic Schroeder) -Weekly general maintenance continues at fourteen lift stations -Video and jet cleaning operations continue-videod 2nd St E line for slip form -Clearing leaves from storm inlets 1 -Flushed dead end sewer lines C. SOLID WASTE COLLECTION/DISPOSAL ALLEY CLEAN UP (Jack Fournier) -Weekly garbage service and alley clean up continues -Delivered one 90 gallon container, nineteen 100 gallon containers, two 300 gallon containers and two 400 gallon containers to new customers -Repaired one 400 gallon container and one 100 gallon container -Responded to fifteen violations -Assembling 300 gallon Roto containers CONSTRUCTION AND MAINTENANCE A. STREETS CURBS GUTTERS ALLEYS -Street sweeping for state and city ongoing -Continue to haul sweepings to fill site -Sidewalk milling and grinding -Ice Melt and sanded as needed (Leonard Hogan) -Cold patching of potholes ongoing -Vacuumed water in problem drainage areas -Boarded up windows on house 600 block in alley by high school -Assisted Solid Waste and Sewer Departments -Crack sealed 4th Street West, 8th Avenue East, Airport, Parkway & Heritage Way STREETS CURBS GUTTERS ALLEYS CONT. -Cut out bad area on North Meridian Road and filled with 6 tons of cold mix -Graded and patched holes in alleys -Reconstructed 8th Avenue EN between Oregon & Washington (5 loads 3/4 crushed used) -Graveled parking area on 9th Avenue West & 696 North Main B. WATER CONSTR UCTION AND SYSTEM REPAIR. (Randy Vickhammer) -Meter repair and replacement continuing -Tagged 60 delinquent accounts -Work order and complaint resolution continues -Two Call -outs; one fire hydrant was hit at North Main and West Oregon - one water leak in a house -Assisted with pumps maintenance -Working on updating Fire Hydrant Map and filling Mueller Hydrants with Mueller oil C. SIGNALS SIGNS STRIPING SERVICES. (Jerry Diegel) -Continued general maintenance on traffic signals, signs, meters, decorative lights, alley lights, special lighting, airport runway lights, barricading, banners and sight obstructions -Finished trouble shooting the traffic signal cabinet at 1st Ave East & 2nd Street East -Replacing vandalized stop signs throughout the city -Replacing faded street signs throughout the city -Pruned several trees around 7th Avenue EN & Oregon -Finished repairing airless sprayers PUBLIC WORKS DEPARTMENT WASTEWATER TREATMENT PLANT ACTIVITY REPORT FEBRUARY 1995 Joanne Emrick -The Evergreen Sewer and Water District installed a modem system at the WWTP that reads their flow at the final Evergreen Lift Station. We are also having this flow from Evergreen printed out on our daily and monthly "system flow" report -From November 1, 1994 through February 28, 1995, we had 1 pager call -out alarm during this same time period last year we had 10 pager call -out alarms, and the same period 2 years ago we had 8 pager call -out alarms. For 1993 we had 49 pager call -out alarms, and for 1994 the number of call -out alarms dropped to 28. The reduction in the alarms in 1994 is due in part to working with an Electrical Engineer to set up the Plant so that equipment automatically restarts after "power blips," and in part to a 7 day workweek since 11/l/94 -The 28 alarms in 1994 were as follows: -9 Digester Gas Alarms (System Failure). As a result we have replaced the system. We still need to put a battery back-up on the system -15 Power blips/failures. As the Electrical Engineer made changes, these alarms have become almost non-existent -3 Gravity Thickener torque alarms -1 Plant Processor alarm -We hauled 332 tons of sludge (25 trips) to Olney with an average solids content of 18.5 %. We averaged 13.27 tons per trip, for 1.77 more tons/trip than in January and 2.52 tons more than in December. This amounted to a savings of 6 to 7 trips per month. Operators Bill Allen and Kevin Durocher received Letters of Appreciation for improving the efficiency of the sludge hauling operation -We are experiencing problems with scum in the Plant. The scum is the consistency of angel food cake batter, and is difficult to move out of the bioreactor cells, the secondary clarifiers, and the secondary clarifier scum pits. The scum also turns into ice chunks on the secondary clarifiers and twists the scum arm. This seems to be weather related -The total flow through the Plant this month was 44.7 million gallons, with an average daily flow of 1.6 million gallons -The Plant operated within the Discharge Permit limits -All of the Plant employees received Confined Space training. Joni Emrick attended the Montana Rural Water Conference in Great Falls - We are working on solutions to continuing maintenance problems with some of the equipment, namely the effluent filters, the ultraviolet light disinfection system, the fermenter pumps, the secondary clarifier scum pumps, and the secondary clarifiers -The Laboratory Analyst performed 435 laboratory tests; 86 Plant work orders were issued -------FOR IMMEDIATE RELEASE ------- Contact: Milt Carlson 756-5868 Conflict Resolution and Violence Prevention will be the focus of the monthly meeting sponsored by the Flathead Safe Place Pro- ject on Wednesday, March 8, 1995, from 5:30 P.M. to 7:00 P.M. in the Community Room at the Justice Center in Kalispell. Rebecca Johns, resident of the Bigfork area and kindergarten instructor at Edgerton School in District 5 will facilitate the discussion in an open forum dialogue. She recently returned from a workshop in Billings sponsored by Phi Delta Kappa entitled, "Conflict Resolution and Violence Prevention for K-12 Educators." The public is encouraged to attend and participate in this offering by Flathead Safe Place Project to help promote better understanding of the roots of violence in our community and to explore possible solutions to this growing problem. Parents, day care providers and educators will find the discussion particu- larly valuable, and they are cordially welcomed. This program continues a series of educational and public information efforts that began with a rally and parade against all forms of violence last fall. For additional information call 756-9100 or write FSPP at Box 1385, Kalispell, MT 59903. ---END---