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Agenda MemoTelephone (406) 758-7700 FAX (406) 758-7758 Post Office Box 1997 Zip 59903-1997 TO: FROM: UPF j p(eI V O Lieg Incorporated 1892 - AGENDA MEMO - Mayor and Members of Council Bruce Williams, City Manager Council Agenda for February 6, 1995 CONSENT AGENDA Agenda Item 1-Council Minutes Included in your packet are the minutes from your regularly scheduled Council meeting of January 17, 1995 and the special meeting of January 28, 1995. Approval of Claims The schedule of claims to be paid on Tuesday, February 7, 1995, have been prepared and available for Council to review. I have reviewed the claims presented amounting to $160,754.73 and recommend their payment. ADDRESSING THE COUNCIL None scheduled. Douglas Rauthe Mayor Bruce Williams City Manager City Council Members: Gary W. Nystul Ward I Cliff Collins Ward I Barbara Moses Ward II Dale Haarr Ward 11 Jim Atkinson Ward III Lauren Granmo Ward III Pamela B. Kennedy Ward IV M. Duane Larson Ward IV Agenda Item 2-Ordinance 1216-Salary-1st Reading Included in your packet is a memo from our Finance Director outlining the purpose of Ordinance 1216. The pay schedule has been adjusted by 7.6% which represents the cost of living increases for the periods ending October 1993 and October 1994. The purpose of adjusting the schedule is to keep our job offerings competitive with the market. It is important to point out that the adjustment to bring the schedule current with cost of living does not provide any pay increases to our employees. None scheduled. BUSINESS FROM MAYOR & COUNCIL BUSINESS FROM MANAGER Agenda Item 3-Lantis Enterprises/Heritage Place -CUP Lantis Enterprises has applied for a conditional use permit to construct an addition to the north side of the Heritage Place Extended Care facility. The expansion will include a dining room, activity area and nurses station for specialized care. The property is located on the north side of Heritage Way approximately 400 feet east of Highway 93. The Planning Board held a public hearing on the matter with no one speaking in opposition. The board recommends that the CUP request be granted subject to 7 conditions. 3 As you will recall during our work session concerning this subject you asked that we modify condition 5 to read "the water main, currently located beneath the proposed addition, must be relocated prior to the issuance of a building permit". With this change Staff recommends approval of the conditional use permit. Agenda Item 4-Bid Award -Trailer Mounted Aerial Lift Your packet contains a memo from Mike Baker concerning the bid results for the trailer mounted aerial lift. The City received 5 bids for the equipment. The low bid submitted by Kois Brothers of Great Falls in the amount of $19,930 met our specifications and we therefore recommend this bid be awarded to Kois Brothers in this amount. Agenda Item 5-Bid Award -Police Patrol Vehicles The City received two bids for police patrol cars. Eisinger from Kalispell bid $42,931.18 and Karl Tyler from Missoula bid $43,460.00 for the two vehicles. It is Staff's recommendation that the award be made to Eisinger in the amount of $42,931.18. For Council's information one auto will be funded from our general fund budget and the other from a State Safety Grant. Agenda Item 6-Bid Recommendation Skyline Bowl Parking Lot The City opened bids on Tuesday, January 31st for the sale of the Skyline Bowl parking lot. 4 We received 3 bids for the sale of the lot. Two bids were received on or before the 11:00 a.m. filing deadline and the third was received much later that same day. The late arriving bid from Glacier Bank was never opened and remains locked in our vault. Richard Mohrenweiser bid $105,001 and Skyline Bowl owners bid $110,000. It should be noted before you consider any of the options concerning the bids I must inform you that Larry did indicate to Glacier Bank that they had until 5:00 p.m. on the 31st to get their bid submitted. In responding to the bank query Larry referred to the resolution authorizing the advertisement which did not include a specific time for the opening. The bid submittal times and dates were included in the bid advertisement appearing in the legal section of the Daily Inter Lake. This legal ad was published three different dates. Larry's advice to Glacier Bank although unfortunate does not in my opinion violate any legal standing we have with respect to the bid outcome. Your options, although limited, include enough variety to give a reasonable choice, they are: 1. Reject all bids based on their unresponsiveness and re -bid. (This is the preferred option recommended by our Development Director.) 2. Reject all bids and leave the Skyline Bowl parking lot a public parking facility until such time as the Parking Commission develops an acceptable parking improvement program. 3. Award the bid to the Skyline Bowl owners in the amount of $110,000. 9 My recommendation is option 2, reject the bids and leave the lot public parking until the Parking Commission develops an acceptable parking improvement program. This option will leave the lot open for parking, save the bowling alley owners $110,000 (bowling alley would continue to use the lot for parking) and not obligate the City to offer it for sale again until the downtown parking problems are resolved.