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11. Bid Award Recommendation - City Hall RoofPlanning, Economic & Community Development Department P.O. Box 1997 Kalispell, MT 59903-1997 DATE: I 1e (1q� 0i I _ Incorporated 1892 Bruce Williams, City Manager Lawrence Gallagher, PECDD, Director June 2, 1994 248 Third Avenue East (406) 752- 7491 (406) 755-8017 (office fax) (406) 752-6639 (City Hall fax) SUBJECT: Recommendation: Award City Hall Reroof Bid to - Missoula Sheet Metal - with both alternates for a total award of $59,935.00 Ross Plambeck has provided a May 31, 1994, Memorandum regarding the bids received on the City Hall roof project. It includes the information the City Council will need to consider as they evaluate our recommendation to award the bid to Missoula Sheet Metal. Included with the recommendation is a letter from Merlyn Miller, AIA, the City's architect, advising Ross that he is satisfied Missoula Sheet Metal has confirmed its bid and project requirements. Missoula Sheet Metal's bid is below our original estimate and budget; therefore, project funds not required for this project may be used to pay for the higher than expected cost of building the Depot Park restrooms, or transferred to the Depot Park expansion project to be bid later this month. Please request City Council action to award the City Hall Reroof Bid to Missoula Sheet Metal. I will be present to answer any questions from the Council. OPPORTUNITY Planning, Economic & Community Development Department P.O. Box 1997 Kalispell, MT 59903-1997 Date: To: From: Subject: Incorporated 1892 May 31, 1994 Larry Gallagher, PECD Director Ross Plambeck, Redevelopment Manager City Hall Roof Bid Submittals 2�t Bids were opened on May 27, 1994 with 3 bids submitted: 248 Third Avenue East (406) 752- 7491 (406) 755-8017 (office fax) (406) 752-6639 (City Hall fax) Base Bid Alt# 1 Roof Drain on (EPDM) (Hypalon) Water Dept. Advanced Roofing 84,430 12,800 940 Missoula Sheet 61,935 <4,000> 2,000 Metal (a deduct) McLees Inc. 81,681 1,696 1,000 All three bids were submitted on the appropriate bid forms along with the required 10% bid bonds. Because the apparent low bidder, Missoula Sheet Metal, was substantially lower than the next lowest bidder by 25%, I asked the Architect to make sure the bidder would hold to the price per the specifications in the bid document. Missoula Sheet Metal will honor their bid price. (see attached letter from Miller -Levine) The contractor is using J.P.S. Elastomerics Corp. as the supplier of hypalon. The supplier is listed in the bid specifications as one of the approved suppliers. 1 have visited with Gary Rose of School Dist. 5 on the quality of Missoula Sheet Metal's work. Gary says they have used them several times on reroofs and has been very satisfied with their work. I also talked with Ken Williams, who does the reroof specs for School Dist. 6 (Columbia Falls). He said Missoula Sheet Metal has done very satisfactory work. Ken also commented the specifications were well done and should provide a good application. Recommendation: Award the contract to Missoula Sheet Metal with both alternates for a total of $59,935.00. ew•; rnus':w; OFFCfiTUFITY MILLER LEVINE RRCH PC TEL:1-406-245-0959 May 31,94 15:49 No.005 P.01 Ross Plambeck, Planning & Development Mger City of Kalispell 243rd Avenue East Kalispell, Fontana b9yu i RE: CITY HALL RERO OF Dear doss: I've spoken with Greg Pearson at Missoula Sheet Metal regarding their bid for this project. Since there was such a spread between them and the next bidder, 1 asked Gregg to confirm his numbers and the project requirements, i.e. 10 year warranty, Class A assembly, quantities, etc. Greg phoned back and said that they lifted to have not left so much on the tablem but the bid was good. I would recommend that the City accept the Missoula Sheet Metal Base Bid of $61,935.00 and Alternates # 1 and #2 for the combined price of $59,935.00. With respect to references, W-mouia'Sheet Mai faxed me seven pages listing projects they have have completed since 1983 using the hypalon roofing products. In bit C7 Ti79 �t?tfowv I�ig pr0�6G�i8i ar he%nla s%ne4 4-t^ w averu%ll -knfar KAMI t u h*ava Stan J.C. Penney Kalispell Laborers' Union Kalispell Mountain Mall Whitefish 51,374/sf 1985 30300/sf 1986 180,000/Sf 1984 If you ha vro isny s�Noction� regarding vur rovommvndatlarno, ,ptoaoo ov& Si*MLYN , LLER, AIA MM*.csb Co., Missoula Sheet Metal MILLER LEVINE ARCHfTECTS P.C. 3318 THIRD AVENUE N=H, BILUNW, MOMANA 59101 (406) 245-0947 FAX (406) 245-0959