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01. Alcohol Special Event Permit - Mountain Madness Air ShowPost Office Box 1997 - Kalispell, Montana 59903 Telephone: (406) 758-7701 Fax: (406) 758-7758 n,,— REPORT TO: Doug Russell, City ManageiAA FROM: Theresa White, City Clerk SUBJECT: Alcohol Special Event Permit Request — Air Show Performer Party MEETING DATE: August 18, 2014 BACKGROUND: The Kalispell Chamber of Commerce and the Convention and Visitor Bureau have submitted an application for the sale and consumption of alcohol at a Performer Party as part of the upcoming Mountain Madness Air Show. The party will be held at Depot Park on August 29, 2014, from 3:00 p.m. to 9:00 p.m. The Special Event Permit and Alcohol Addendum have been reviewed by the appropriate city departments and all supporting documentation has been deemed to be in order. RECOMMENDATION: It is recommended the City Council approve the Special Event Permit for the Kalispell Chamber of Commerce and the Convention and Visitor Bureau to allow for the sale and consumption of alcohol at the Mountain Madness Air Show Performer Party scheduled at Depot Park on August 29, 2014. Respectively Submitted, Theresa White City Clerk Attachments: Special Event Permit Application Alcohol Addendum Insurance (City of Kalispell) Insurance and Permit (State Liquor Control Division) Bate ;'issued: CITY OF KALISPELL PARADE/SPECIAL EVENT i 'M_ PJ 1' U Application must be filled iir completely. Requests for a Parade/Special Event Permit must be received at least 30 days prior to the quested activity. / 4 1. �iameofFvent: i� "fir � ;"''Ft i l: =�, i, c � w-iU'13�1f � P '"'(M S:s ��Jr�. f 5 2. Event TDate(s)' 4, , ;; ryf _ _ S art Time: 1, nd Time: VF � 3. Group Name Sponsoring went: � l ,�.� �/ � iF _L. 4. Organization Officer/Authorized Representative 5. Daytime Phone #:'� €'�j f ' t :^ 6. Description of Parade/Special Event. Please include whether the parade/event will occupy all or only a portion of the width of the streets, the locution of any event areas, and the type of event including any activit s planned rfloats, ammals,,etc) Please attach any offier ;ocuirientatron that niav/, be j llelpful: d, F'` >' R erg r ; } ` F // :� i`r 1 fa'- C' f. tI6t 1 .' '4� f , f • r`.. �: s � 6.- e ' f e ,.� dr.,- 4:r�. c-T.,`} r , %�� zs•. 7. 8. Describe any recording equipment, sound amplification equipment, bannplp." signs, or Aher attention getting devices to be used in connection with the parade/special event: q, Street Closures/Parking Rests actions requested, if any: 10. Please specify what (if any) city equipment/assistance is requestedr(road barr�cades trash containers, traffic assistance, crowd control, etc): et r >= , , � � t �, l f� � � r-. z,'.': - p{ 7 ° ,� L+' �t��,'fr>7 G' f e'µ��• 11. Please specify what arrangenlclits have been made for clean -tip after the parade/special event: 6" j "r : Revised July 2013 INSUIZANCE A Certificate of Liability .Insurance in the amount of at least $750,000 per occurrence and $1.5 million aggregate must be submitted to the Kalispell City Attorney's office prior to any permit being issued. The Certificate of Insurance must name The City of Kalispell as additionally named insured on the policy. For insurance questions please contact the city attorneys office at (406) 758-7977. PARADES NO CANDY OR OBJECTS MAY BE THROWN TO SPECTATORS. The applicant will ensure that participants do not ride on floats with their legs hanging over the side. The applicant will brief participants to maintain a safe and constant interval during the parade. This will help prevent the "accordion effect" which results in gaps in the parade procession. TERMS AND CONDITIONS As an agent and acting on behalf of the requesting agency or organization, I hereby certify that the information above is complete and correct. I further understand that it is my responsibility to ensure that participants for the parade/event as requested fully understand that the City of Kalispell and the State of Montana does not endorse, encourage, condone, or protest the said parade/event. It is further my understanding that each participant will be advised by the parade/event sponsor that the City of Ialispell and the State of Montana will be held harmless and will not be responsible for injuries, damages, or deaths Ifesultin YF n,1 or while participating in the parade/event. f' r ture ofP(pplicant Name: GI C Fire: Part0 Polio Puhli City Date Permit Issued: Reason for Denial: Date DO NOT WRITE BELOW THIS SPACE (FOR CITY USE ONLY) Si4�nature: **PLEASE PL,Et-1.5`E CREC:K APPLICABLE FEES Parade Fee [ J Date Paid: Deposit [ Ban-icade Fee [ Solid Waste [ ] Date Paid: Estimated Amount: Estimated Amount: Circie One liprove Denv ��.- -P - QA pprot Deny d Approve i Deny I Appi-oN�j Deny Date Permit Denied: Date Paid: Date Paid: Date 9 7 q .; r Revised July 2013 LIKKIIII'Velff—MV31r A-1101 CITY OF KALISPELL 'J 1� U_Ct,4_L 17 JL _VJT a jjV�JM , If it is the request of the applicant to sell, serve, consume or possess beer and/or wine at a special event held on City owned or maintained property the -Following information and documentation must be provided: Name and contact information of requesting Organization and Non -Profit group benefitting from Name and contact information of licensed Caterer if applicable: Provide estimate of the number and concentration of participants at the event: Provide a plan that ensures that underage persons will not obtain alcoholic beverages served at the event, and the precautions proposed, such as fencing, barriers to create separation, use of ID bracelets, and manned security to adequately secure and supervise the area and the participants during the event: 7 LLL P Check that you have provided proof of liquor liability insurance coverage for the event: ZD V, Check that you havo provided proofofcompliance, with Departipent WRevenue requirementsfor the event: j V Revised July 2013 The holder of this special event perinit is solely responsible for all actions of his/her group, and for the welfare of the public at the event, for all property belonging to the group and to the City, and for adhering to the Kalispell Municipal Code and the Laws of the State of Montana. I understand that a trained volunteer or employee in one of the preapproved MDOR training courses must be present at all points of sale and service. I understand that I must pay all fees and deposits as required. I understand that my permit can be revoked at any time for just cause, that my deposit may not be returned, and I may not be able to obtain a new permit in the future for violations of the law such as providing alcohol to a minor (MCA 16-6-305), providing alcohol to an intoxicated person (MCA 16-36-304), drinking if not of legal drinking age (MCA 45-5-624), or driving while intoxicated (MCA 61-8-401). I have read and understand all of the policies and regulations contained in the permit. -7Z Date Print 1V ame Approved by the City Council this day of , 20 Revised July 2013 KALIARE-01 NSTEINBORN CERTIFICATE LIABILITYI DATE11YYYY} 2112120/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DUES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Kalispell Office PayneWest Insurance, Inc. a3 Village Loo Kalispell, MT 59901 f AME: Nicole 5teinborn PHONE {a06) 758-42!?0 AirX No : (4t16 755-1189 c No Ex ADDRESS: SS; nsteinborn a�P Y newest.com INSURER($) AFFORDING COVERAGE NAIC # IN5URERA;Arnerlcan Economy Insurance Co INSURED Kalispell Area Chamber of Commerce 15 Depot LOOP Kalispell, MT 59901 INSURER B -.State Compensation Isis Fund of MT INSURER C : INSURER D ; INSURER E ; INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILFR TYPE OF INSURANCE ADDL SUHR POLICY NUMBER POLICY EFF IY MM/DDYYY' POLICY EXP MM/DDIYYYY LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ED OCCUR x 02BP6E91957 1/3112014 1131/2015 EACH OCCURRENCE $ 2,000,00 DAMAGE TOR PREMISES fraoc ure ce $ MEO EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ Include GENERAL AGGREGATE $ 41000,00. G£N'LAGGRE.GATELIMIT APPLIES PER; POLICY PRO- F('T LOC PRODUCTS -COMPIOPAGG $ Included $ AUTOMOBILE LIABILITY ANY AUTO ALLOWNED SCHEDULEO AUTOS AUTOS HIREDAUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident UMBRELLA LIAR EXCESS LIAR HCLAIMS-MADE OCCUR EACH OCCURRENCE $ _$ AGGREGATE�W_�._....... _ DED RETENTIONS 13 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIFTOR1PARTNERfEXECUTIVE OFFICERIMEMBER EXCLuDED'i ❑ (Mandatory in NH) 44 yyes, describe under DESCRIPTION OF OPERATIONS below NIA 030575674 1/112014 11112015 WRYTATU• 1 OrR `"" E.LEACH ACCIDENT S 1,000,00 -- E.L. DISEASE - EA EMPLOYE - - $ T 1,000,00 E.L. DISEASE - POLICY LIMIT I $ 1,000,000 i DESCRIPTION OF OPERATIONS f LOCATIONSI VEHICLES (Attach ACORD 161, Additional Remarks Schedule, if more space is required) RE: Saint Patrick's Day Parade, 4th of July Parade, Fair Parade, and Christmas Parade City of Kalispell PO Box 1997 Kalispell, MT 59903 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE O 1988-2010 ACORD CORPORATION. Ail rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD POLICY NO.: NAF4033005 ATTACHED TOCERTIFICATE #_%l THIS MSTQCERTIFY TO: City ofKalispell 301 First Avenue East Ka|iapaU, MT 59901 THAT THE FOLLOWING POLICY QFINSURANCE HAS BEEN ISSUED TO: Kalispell Chamber ofCommerce dba:Mountain Madness 2014 15Depot Park Kalispell, MT 59901 POLICY NUMBER: NAF4033095 POLICY PERIOD: From August 1S.2U14ToSeptember 4.2O14 INSURANCE COMPANY: Catlin Insurance Company. Inc. DESCRIPTION OF COVERAGES AND LIMITS OF LIABILITY: Please refer to attached schedule which iaincorporated aoapart hereof. Aarespects the above certificate holder: SECTION 11 - WHO IS AN INSURED is amended to include as an insured the person or organization, but only with respect to liability arising out of the Named Insured's aviation operations. Subject hoDate Change Recognition Endorsement. Data included inthis Certificate valid an of August 18. 2014. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policy listed herein. Notwithstanding any requirement, term or conditi of any contract or other document with respect to which this certificate of insurance may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions and conditions of such policies. I Should the described policy becancelled before the expiration date hereof, the issuing company will endeavor to give 30 days (10 days for non-payment) notice to the certificate holder named herein. However, failure to mail such notice shall not impose any obligation nor any liability of any kind upon the Company, its representatives or agents. By: W. Brown & Associates Insurance Services Date ofIssue: July 2i.2O14 Certificate No.: 12 Certificote#12- Page iof2 POLICY NO.: NAF4033095 ATTACHED TO CERTIFICATE # 12 SCHEDULE OF LOCATIONS Location of Aviation premises owned, rented to or occupied by the Named Insured: 15 Depot Park, Kalispell, MT, 59901 Glacier Park International Airport, 4170 HWY 2 East, Kalispell, MT Including those premises necessary and incidental to the Aviation Events of the Named Insured Type of Coverage: LIMITS OF LIABILITY General Aggregate Limit (Other than Products -Completed Operations and Hangarkeepers') Products -Completed Operations Aggregate Limit Products/Completed Operations Occurrence Limit Personal Injury & Advertising Injury Aggregate Limit Personal Injury & Advertising Injury Occurrence Limit Each Occurrence Limit Medical Expense Limit (Any One Person) Each Occurrence Liquor Legal Liability Not Applicable $1,000,000 $1,000,000 $1,000,000 $1,000,000 $10,000,000 $5, 000 $30,000 $2,000,000 Certificate # 12 Page 2 of 2 Special Permit: 342K 'A." ILI 111 I [011ie] M0103 III I I tkffl ME all I z 0010411121 MCI 2 200161 all Fee: $10.00 THIS IS TO CERTIFY that KALISPELL CHAMBER OF COMMERCE of KALISPELL, MONTANA is hereby granted a special permit to sell Beer and Table Wine to the patrons of the Air Show Performance Party at Depot Park, the location described on the application. This permit starts on August 29, 2014 and ends August 30, 2014, All permit holders are required to follow the laws and rules of the Montana Alcoholic Beverage Code (MABC) regarding the sale of Beer and Table Wine. DATED at Helena, Montana this 28th day of July, 2014. DEPARTMENT OF REVENUE LIQUOR CONTROL DIVISION A - Brandon Ho'a,, Auth rued Signature (406) 444-4015 Please Note: Legal hours for sale of Beer and Table Wine are between 8:00 a.m. and 2:00 a.m. except when further restricted by city ordinance. POLICY NO.: NAF4033085 ATTACHED TO CERT|F|CATE#'7 THIS tSTOCERTIFY TO: Montana Department ofRevenue K8itohoU Building 125 N. RVberts/ P.O. Box 5805 He|ena, MT 58604-5885 THAT THE FOLLOWING POLICY OFINSURANCE HAS BEEN ISSUED TO: Kalispell Chamber ofCommerce dba:Mountain Madness 2O14 1bDepot Park Kalispell, MT 59901 POLICY NUMBER: NAF4833095 POLICY PERIOD: From August 1G.2014ToSeptember 4.2O14 INSURANCE COMPANY: Catlin Insurance Company, Inc. DESCRIPTION OFCOVERAGES AND LIMITS OF LIABILITY: Please refer toattached schedule which isincorporated eoapart hereof. Aarespects the above certificate holder: SECTION 11 - WHO IS AN INSURED is amended to include as an insured the person or organization, but only with respect to liability arising out of the Named Insured's aviation operations. Subject tnDate Change Recognition Endorsement. Data included inthis Certificate valid auofAugust 18, 2014. This certificate of insurance is not an insurance policy and does not amend, extend or after the coverage afforded by the policy listed herein. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate of insurance may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions and conditions of such policies. Should the described policy be cancelled before the expiration date hereof, the issuing company will endeavor to give 30 days (10 days for non-payment) notice to the certificate holder named herein. However, failure to mail such notice shall not impose any obligation nor any liability of any kind upon the Company, its representatives or agents. - W. Brown & Associates Insurance Services Date ofIssue: July 18.2014 Certificate No.: '7 Certificate #7Page 1of2 POLICY NO.: NAF4033095 ATTACHED TOCERT|F|CATE#'7 SCHEDULE u�� LOCATIONS ��mm��u~^��n Location of Aviation premises owned, rented to or occupied by the Named Insured: 15Depot Park, Kalispell, MT, 58OU1 Glacier Park International Airport, 4170 HVVY2 East, Kalispell, MT Including those premises necessary and incidental to the Aviation Events of the Named Insured Type of a: LIMITS OF LIABILITY General Aggregate Limit (Other than Prod uots-Cnmp|eted Operations and Hangerkeeoens') Products -Completed Operations Aggregate Limit Prod uuta/Comp|etndOperations Occurrence Limit Personal Injury @ Advertising Injury Aggregate Limit Personal Injury &Advadieing Injury Occurrence Limit Each Occurrence Limit Medical Expense Limit (Any One Person) Each Occurrence Liquor Legal Liability Certificate #7Page 2of2