2. Authorization to Enter into Professional Services AgreementPublic Works Department
2011' Ave E, Kalispell, MT 59901
Kalispell.com, 406-758-7720
TO: Doug Russell, City Manager
FROM: Susie Turner, P.E. Public Works Director/City Engineer!5%0
SUBJECT: Professional Service Recommendation for Montana Pollutant Discharge
Elimination System (MPDES1) Discharge Permits and Total Maximum Daily
Load (TMDL) Assistance
MEETING: July 21, 2014
BACKGROUND: The City of Kalispell solicited requests for qualifications (RFQ) to
professional firms for assistance with Stormwater and Wastewater MPDES permits and Flathead
Lake and Ashley Creek TMDL. The professional services include:
1. Negotiation of terms with the Department of Environmental Quality (DEQ) for the
Kalispell Wastewater Treatment and Municipal Separate Storm Sewer System (MS4)
MPDES discharge permits, and
2. Technical review and negotiation assistance for the Flathead Lake and Ashley Creek
TMDLs as it relates to the City's discharge permits.
STAFF RECOMMENDATION: Three engineering firms were shoitlisted from the
prequalified professional engineering service list for Wastewater and Stormwater Collection.
The firms were asked to respond to a set of qualification questions in direct relationship to the
pfQject. The selection committee reviewed the received responses and selected HDR, Inc., as the
most qualified firm based on several technical and performance criteria.
ACTION REQUESTED: Motion to select HDR, Inc. for professional services in relation to
Stormwater and Wastewater MPDES permitting and Flathead Lake and Ashley Creek TMDLs.
FISCAL EFFECTS: The professional service will be funded through the Storm Sewer and
Sanitary Sewer funds. For FY 14/15 there is an allocation of $15,000 from Storm Sewer fund
line item 359 Consultant/TMDL/Permit, $15,000 from Wastewater Treatment Plant line item
356 Consultant -Permit Assistance, and $15,000 from Wastewater Treatment Plant line item 358
Consultant-TMDL.
ALTERNATIVES: As suggested by the City Council
1) TMDL -Total Maximum Daily Load is a calculation of the maximum amount of a pollutant that a body of
water can receive and still meet water quality standards.
2) MPDES - Montana Pollutant Discharge Elimination System is the permitting system developed by the
State of Montana for controlling the discharge of pollutants from point sources into State waters.
r
City
July 11'2014
Susie Turner
City ofKalispell
20l$Avenue East
Kalispell, MT 59901
RE: Proposal for MPDESDbcharge Permit and lMnLAssistance
Dear Susie and Selection Committee Members:
HDR greatly appreciates the opportunity to present our qualifications for this project. We are very excited aboutthe
opportunity tocontinue wmrkinxwKhtheOtyofKu|ispeU.Wehe|ievenu/pmposedteamiothememiogmupof
professionals in the nation with regard to TMDLs and their impacts to wastewater and stormwater dischargers. Our
team offers strengths key to the successful negotiation of the TMDL and MPDES permitting process, resulting in the
best possible outcome for the City ofKalispell. These strengths include:
Unsurpassed Knowledge of thm[ity's AWWrTP.YVeknow the City ofKa|ispcU'swastewater treatment system
and have been assisting the City with planning, modeling, designing, and constructing improvementsto meet
the challenging nutrient requirements that accompany discharging wastewater in the Flathead valley. We have
assisted the City with understanding the implications of the Flathead Lake and Ashley Creek TMDLs through our
work onthe 200Oand Z0D5Wastewater andStormwmte,Fad|itvP|aoUudatesaoddheTechoica|ReviewYVhite
Paper - Nutrient Management Plan and Total Daily Load for Flathead Lake. We assisted the City in development of
responses to draft and final MPDES Discharge Permits during the last permit renewal process. We have a working
Biowin model of the City's treatment plant and have evaluated and understand the capacity and limitations of the
current treatment system inrelation tmthe proposed regulations.
Experience with Similar Permitting ard TM DL Negotiations. Our proposed staff has assisted with sastewater
MPDES Discharge Permit negotiations for the Cities of Kalispell, Columbia Falls, Missoula, Bozeman, Helena,
Hamilton, Billings, Great Falls, and Stevensville, and the Missoula County Lolo RSID 901. Our team has also
assisted the Montana communities of Helena, Bozeman, Billings, and Great Falls with MS4 permit compliance -
related activities. Our team has assisted our clients with understanding, negotiating, and complying with some
n(the first and most restrictive TK4DLsinthe nation, including the Clark Fork River Voluntary Nutrient Removal
Program (VNRPyTK4DL.the Flathead Lake TMDLand the Spokane River T«ADL.
Experience with Water Quality Modeling. Our staff has extensive experience with 0UAL2Kand similar water
quality modeling software, including developing a0UAL2Ewater quality model for the Tri-State Water Quality
Council onthe Bitterroot River and working with kADBltodevelop the Bitterroot River Watershed Water
Quality Model.
^ A Client -focused Approach. The City of Kalispell has been a key client for HDR since our work on the 2000
Water, Sewer, and Storm Drainage Systems Facility Plan. Kalispell is our priority. We will make sure the people
staffing the project stay involved, have the time to dedicate to the project, and will do what is promised on time
and onbudget.
HDRlooks forward toworking with your staff onthese critical challenges. Please contact meot4U6532Z205Jyou
have any questions with regard to this proposal.
Sincerely,
bdrinc.mum
1nsSouth Reserve StreetSvusC.mizmv|a, MTs9oo1
���
[����U(�D�����m a���A�g�� ���
HDR, since opening its offices in Montana
inl9g5 has assisted our Montana
clients with understanding, negotiating,
and complying with some ofthe most
restrictive TMD[sand discharge permit
requirements inthe country. These clients
include the Cities ofKalispell, Helena,
Bozeman, Billings, Great Falls, K4issou|a,
Hamilton, and Stevensville; Missoula
County Ln}o&OD9Ol;and Smurfit -
Stone Containpr,k325,een'andDai|y's
Premium Meats.
City of KaUspmkMPDES/
TMDL Experience
Evaluated Phase lFlathead Lake
TK4DLimpacts toKa|ispeU's AYVVYTP
and developed aphased approach
iocomply with proposed nutrient
allocations aspart ofthe 2000
Water/Sewer/StormDrainage
Facility Plan.
~ Developed Technical Review White
Pape/-NutrierdManagemenk
Plan and Total Daily Load for
Flathead Lake.
~ Evaluated impending MPDB
Discharge Permit renewal
requirements aspart ofthe 2005
Wastewater Facility Plan.
^ Assisted Kalispell with responding
hoand negotiating the 2008MPDE5
Discharge Permit renewal.
~ Performed Biowinwastewater
treatment process modeling
evaluation /fpotential AVVVVTP
nutrient removal performance for
compliance with potential impacts
ofthe Flathead Lake TK4DL.Ashley
Creek TMDLand proposed in -stream
numeric nutrient criteria.
City of Hamilton VMP0ES/
TMDL Experience
^ Evaluated impacts ofthe Clark Fork
River YNKPtuthe City ofHamilton's
KAPDESDischarge Permit.
^ Designed and implemented
improvements tnthe Hamilton
VVYYTP,achieving anaverage daily
discharge uf5mA/Ltotal nitrogen.
renewal of their MPDES Discharge
Permit. Work included negotiation of
apermit extension until amixing zone
study could becompleted.
City ofMissoula Permitting Support
~ Participated |nthe Clark Fork River
VRNPonbehalf ofthe City of
Missoula from l994through l99T
including 0UAL2Emodeling of
nutrient management scenarios.
Developed the waste|oadallocations
that are incorporated into the VNRP
and utilized nonpointload reductions
from newe,inothe suburban area of
Missoula County Weliminate septic
system loadings hothe groundwater
and Clark Fork River.
Off -set allowed the City of Missola's
kAPDE5permit tohebased un
economical and sustainable biological
nutrient removal atthe modest
eU|uent|imitaoflmg/Lphospho/us
and l0mX/Lnitrogen for more than
15 years.
City of Great Falls MPDES/
TMDL Experience
~ Assisted innegotiating the
wastewater treatment plant MPDES
discharge permit.
Reviewed the [ity'sdraft MPDES
permit and standards, determined
Kthere was justification for revised
limits, and served asthe City's
advocate during meeting with
|hoMDEg.
City of Billings Permitting Support
^ Assisted inmultiple KAPDESpermit
renewals, including its Z009renewal
and the pending 2014enewai
~ Assisted innegotiating acceptance
wfalocal refinery's wastewater,
including effluent toxicity evaluation.
City of Bozeman JgwDES
Permitting Support
~ Assisted inmultiple MPDESpermit
renewals, including asuccessful
appeal o/mnMMDESpermit issued bv
KADE0in2U00.
~ Assisted with negotiation of the20l ~ Assisted the City innegotiating an
acceptable and appropriate permit
hofacilitate compliance after K4DBQ
prematurely issued anMPDE5with
unattainable effluent nutrient limits
while the City was inthe process of
designing anew BNKplant.
City of Columbia Falls MIRDES/
TVIDL Experience
Evaluated impacts to the City of
Columbia FaUs'K8PDE5Discharge
Permit and developed along term
phased approach tocompliance with
the proposed Flathead Lake TK4DL
and water quality standards for the
Flathead River.
^ Assisted Columbia Falls in responding
tothe 20l0K4PDESDischarge
Permit renewal.
Town of StevensvilleMPDES/
TIVIDL Experience
Negotiated modification of the
permitted point nfdischarge, and
designed plant improvements
for compliance with their
permit requirements.
^ Assisted the Town with negotiating
their 20l2K4PU[SDischarge Permit
renewal. Work included facilitating
meetings with k4DEQand response to
the draft permit.
Missoula County Lois RSIQ
901 Experience
Assisted with response to the2O0
renewal of the MPDES Discharge
Permit which included filing an
appeal with the Montana Board of
environmental review. HDKfacilitated
meetings with k4DEQand assisted
indeveloping aresolution Nthe
[ounty'sappeai
Daily's PramitmMeats
Assisted Daily's Premium Meats in
negotiation of their MPDEI0scheoge
Permit for non -contact cooling water
discharge Vnthe Clark Fork River.
HDRmodeled atemperature mixing
zone and prepared documentation of
fish avoidance tendencies resulting
inrevisions tothe Draft permit that
allowed continued discharge without
additional treatment.
��
���
[�d��U��U�D����mn������ ���
���� �= `���-�����U
��8-��� K-�����!���' V��K��K�
Allocations �~ Experience
��UU����uU���� �������U������
��.~ .�..~ ..��..�.~�~~
HDRhas assisted the Cities nfHelena, Bozeman, Billings, and
Great Falls with MS4permit compliance -related activities.
City of Helena MS4 Experience
^ Prepared comments onthe initial Z003Phase 2
Stu,mwate,General Permit.
~ Prepared comments onthe Lake Helena TMDLUrban
Storm*aterYVaste|oadAllocation.
^ Prepared Bn,mwatorManagement Plan for Compliance
with the first Phase Zpermit aspart ofthe City ofHelena
Stnrmwa\erMaster Plan 2O06.
^ Prepared Annual Reports for K4D[QCompliance io2008.
2009,20l0'20ll'and 20l2.
` Prepared comments ondraft Phase 2K4PDE5
Cmsswa|kZ0l4.
^ Prepared City ofHelena Engineering Standards for
8ormwaier2O09.
City of Bozeman 88S4Experience
~ Prepared initial Phase 2k4S4Permit Application ZOO5.
^ Prepared S0nrmwahe,Master Plan Z0O6.
~ Prepared comments onTMDLVVasb|uadallocations for
Urban Drainage ZOl2.
^ Prepared W1S4Annual Report Z007,ZOO8.
City cfBillings 8AS4 Experience,
^ Prepared City ofBillings StormwaterManagement
Manual 2088.
" Prepared City ufBillings StnmwaterMaster Plan.
~ Prepared comments un2009MDE0Draft Siormwate/
Phase 2permit.
City cfGreat Fal|mMS4 Experience
~ Prepared City ofGreat Falls Stormwater
Management Manual.
^ Drafted Ordinances for Phase 2compliance.
l|HDRassisted the City ofBillings inpreparing its most recent
StomnwaterManagement Manual.
2|Honhas assisted the City o+Helena with awide range ofcompliance
activities for its MS4.
City of Kalispell I MPDES Discharge Permit and TMOL Assistance 01
Temperature & Nutrient TMDL/QUAL2K Experience
HDR is an industry leader in the development and application of new modeling tools used by natural resource managers, regulators,
and regulated communities. HDR has a proven track record in model development that has withstood public scrutiny, peer review,
and legal challenges.
Bozeman TMDL Water Modeling
• Provided preliminary water
quality modeling as part of the
TMDL assistance.
Introduced the concept of
focusing on the limiting nutrient
(phosphorus) rather than both
nitrogen and phosphorus, to
provide the City with the potential
to demonstrate to MDEQ that
protecting water quality in the
East Gallatin River may be a more
economical nutrient management
plan, thereby potentially reducing
the City's wastewater treatment
compliance costs.
• Approach is now included in the
MDEQ rulemaking package and
provides the option for site specific
nutrient variance.
Flathead Lake TMDL Review
and Analysis
• Reviewed and evaluated the
Flathead Lake TMDL for the City
of Kalispell.
• Reviewed December 2001 TMDL
and developed a briefing paper.
Assessed options available
for strategic participation in
current and future water quality
management efforts for Flathead
Lake, including collaboration with
other potential stakeholders.
Clark Fork River Watershed Modeling
Developed a QUAL2E water quality
model to predict dissolved and
total nitrogen and phosphorus
concentrations within a 200-
mile reach of the Clark Fork River
between Butte, Montana and the
Flathead River confluence.
Developed a preliminary QUAL2K
model of the Clark Fork River to
simulate periphyton algae response
to enhanced levels of nutrient
removal. Sensitivity analysis of
control scenarios for both nitrogen
and phosphorus reduction together,
as compared with individual
reductions in either nitrogen
or phosphorus.
Bitterroot SWAT Model
• Developed a watershed water
quality model (Soil and Water
Assessment Tool (SWAT)) of the
Bitterroot River.
• SWAT model integrated GIS
coverages, including topography,
land use, and soils.
Montana Water/Wastewater Regulatory
€ssrses Assistance
• Provided technical input and
support to explain the implications
of regulatory initiatives and the
potential impacts on drinking water
and wastewater utilities.
Developed a water quality and
nutrient removal issues paper
to capture the key trends and
challenges associated with nutrient
removal, restrictive discharge
conditions, and effluent limits.
• Provided several comment letters
and testimony to MDEQ on behalf
of the Montana League of Cities
and Towns.
Clears Water Services (CWS) € ermit
Renewal and Modeling
• Assisted CWS with the
development of their renewal
watershed permit and update of
thermal load trading program.
• Conducted extensive river
temperature modeling (Heat
Source, QUAL2Kw, CE-QUAL-W2)
and refined the technical and
regulatory basis for trading.
First major temperature TMDL in
the Pacific Northwest involving
major municipal point source
wastewater discharges, including
CWS' four wastewater treatment
plants. CWS developed the first
watershed -based NPDES permit
in the country, which included
authorization of an innovative
thermal trading program.
Allowed CWS to avoid very costly
effluent chilling and the resulting
very high energy use and related
greenhouse gas emissions. The
primary means of offsetting the
thermal loads from the W WTFs
to the effluent dominated river
was riparian shade restoration
in the watershed and river flow
augmentation from storage
reservoirs, both of which have
extensive ancillary environmental
benefits beyond the offsets.
• Currently assisting CWS with the
development of their renewal of the
watershed permit and update of
thermal load trading program.
City of € ullman, WA Temperature
TMDL Assistance
• Provided technical review and
input for the ongoing temperature
TMDL for the S.F. Palouse River
City of 'Bend, OR Temperature Modeling
Modeled temperature using the
Heat Source model of Tumalo
Creek to support the City's
Surface Water Improvement
Project (SWIP). Tumalo Creek is
the primary drinking water supply
source for the City of Bend. The
City has water rights on Tumalo
Creek and uses this water as its
primary water supply.
Idaho DEQ Water Temperature Model
for the Loch a River
Developed a water temperature
model for the Lochsa River and
selected tributaries using SNTEMP
to support analysis of temperature
scenarios with natural and existing
canopy conditions.
• Reviewed the viability of water
quality criteria for temperature.
E
City of Kalispell I MPDES Discharge Permit and TMDL Assistance FN
Availability
One of the most challenging aspects of the consulting business
is balancing workload and staff availability. We are committed
to providing staff to meet your needs and ensuring we allocate
the time required for successfully assisting the City of Kalispell.
This is a personal commitment, one that gives the single,
strongest statement we can make regarding our ability to
deliver the people and work products required.
The key management and design staff identified in this
proposal will remain committed to assisting the City of
Kalispell negotiate its discharge permits. We have selected
only team members that have enough availability to be fully
responsive to your needs.
sA
Craig Caprara
25%
Project Manager
Dave Clark
20%
5%
Principal -in -Charge
Tom Dupuis
30%
10%
TMDL Technical
Advisor
Amanda McInnis
25%
5%
Discharge Permitting
Review
Michael Kasch
40%
20%
QUAL2K Modeling
Review/QC
Andy Thuman
5%
20%
10%
TMDL Review
Rickey Schultz, Jr.
25%
30%
15%
Data Collection &
Analysis
Should schedule become an issue, or unforeseen
requirements be identified during the process,
we have additional qualified staff available
to meet timelines and provide virtually any
required expertise. Perhaps most importantly,
we will not change leadership. Our project
manager Craig Caprara will communicate with
the City of Kalispell and deliver successfully as
he has done in the past.
€M!
q I City of Kalispell I MPDES Discharge Permit and TMDL, ssistance FN
Key Staff
the temperature TMDL for the Tualatin River in Oregon.
Craig Caprara, PE (Project Manager
• Assisting CWS with the development of their renewal
watershed permit and update of thermal load trading program,
• Over 14 years of experience successfully managing City of
which includes extensive river temperature modeling (Heat
Kalispell projects,
Source, QUAL2Kw, CE-QUAL-W2) and refinement of the
Assisted numerous Montana clients with evaluation
technical and regulatory basis for trading.
and negotiation of MPDES discharge permits and TMDL
Assisting the City of Pullman to provide technical review and
requirements and impacts, including; Kalispell, Hamilton,
input for the ongoing temperature TMDL for the south fork of
Columbia Falls, Missoula County Lolo RSID 901, Helena,
the Palouse River,
Stevensville, Daily's Premium Meats, Smurfit -Stone Container,
Amanda McInnis, PE Discharge
and M2Green.
Permitting Review
David Clark, PE I Principal -in -Charge
st
Successfully negotiated ter and/or wastewater
• Provides an extensive background in water quality planning,
discharge permits for the 1 1111Billings, Helena, Bozeman,
nutrient management, and effluent discharge NPDES
and Great Falls.
permit negotiations.
• Succeeded on appeal of the City of Botiman dis
Participatedinwastewater planning, nutrient management
in 2007, and East Gallatin River TMDL comment in 20
am