2. Award Engineering Contract - Westside Interceptor ProjectKalispell Public Works Department
201 1" Ave E, Kalispell, MT
Kalispell.com
Works Depar-tm ent A0. r 1_ :- I
TO: Doug Russell, City Manager 5a '/ C:
FROM: Susie Turner, P.E., Public Works Director
SUBJECT: Recommendation for Engineer of Record — Westside Interceptor (WSI) Project
MEETING DATE: June 2, 2014
BACKGROUND: The City of Kalispell 2008 Wastewater Facility Plan Update identifies a need
to provide a west side sanitary sewer interceptor to serve the demands of future growth in
Kalispell. Kalispell's existing west side sanitary sewer system is reaching capacity and triggered
the need to move forward with the planning, design, and construction of the WSI. The 2008
Wastewater Facility Plan Update describes the WSI as three phases; 1) Spring Creek Interceptor,
2) Three Mile Drive Interceptor, and 3) Stillwater Road Interceptor.
The WSI Project will be a sewer extension necessary to provide collection for growth in
Kalispell within the 2011 Annexation Boundary and sewer conveyance from the intersection of
Reserve Drive W and Hwy 93 N to the intersection of 9th St W and 5th Ave W.
The planning and design for the WSI will require coordination with MDT; highway crossings; a
railroad crossing; easements; possible land acquisition; sewer modeling of the interceptor for
growth; property, topographic, and utility surveys; submittals to governmental agencies; design
of gravity sewer, lift stations, and force mains.
REQUIRED SERVICES: The services to be provided for this project include, but are not
necessarily limited to:
1. Review, recommendation, and administration of all applicable grants.
2. Detailed Engineering report containing technical and economic assessments related to the
optimum location, type, size, facilities, and estimated cost of the Kalispell WSI.
3. Identify land ownership and perform necessary land acquisitions for optimum location of
the WSI.
4. Coordination and implementation of all permitting and public/private agency
requirements.
5. Sewer modeling of existing sewer system and proposed WSI system to service the
growth potential within annexation boundary.
6. Prepare engineering designs, drawings, specifications, DEQ submittals, and construction
documents as required for the construction as deemed necessary by the City.
7. Administer bids for construction, as required, including such items as preparations of bid
documents, pre -bid meetings, review of bids, and recommendation for award.
8. Provide construction management as deemed necessary by the City.
In order to facilitate the completion of this project, the City advertised a request for Statements
of Qualification. On April 30, 2014, the City received five (5) Statements of Qualification from
the following local and regional engineering firms: APEC Engineering; HDR/ Advanced
Engineering and Environmental Services, Inc; Morrison-Maierle Engineering; Robert Peccia and
Associate (RPA), and Kadrmas, Lee, and Jackson (KLJ).
The selection committee reviewed the five responses and selected Robert Peccia and Associate
(RPA), as the most qualified firm based on several technical, experience, and performance
criteria.
ACTION REQUESTED: Motion to select Robert Peccia and Associate (RPA) as the Engineer
of Record for the Westside Interceptor (WSI) Project.
FISCAL EFFECTS: Wastewater Impact Fees will be utilized to fund the professional services
for the WSI Project. FY 13/14 has $245,000 remaining in line item 955 Capital Outlay —Impact
Fee Funds. FY 14/15 establishes two phased portions of the WSI Project for preliminary
engineer and design including 958-Spring Creek Interceptor ($405,000) and 957-Three Mile
Drive Interceptor ($145,000). Both projects are proposed to be funded through Capital Outlay
from Impact Fee Funds.
ALTERNATIVES: As suggested by the City Council