6. Board Confirmation - Tourism Business Improvement District BoardApril 22, 2014
City Council, City of Kalispell
RE: Kalispell TBID Board of Directors
Dear Esteemed Council Members,
At the April 9, 2014 TBID Board of Directors Meeting action was taken on the following items:
Vacating board seats: Lisa Brown and Chris Walters board seats expire April 30, 2014. A letter was sent to all
TBID members requesting nominations from the large hotel category members. Applications were received from
Lisa and Chris requesting to be reinstated. The board approved the applications and now requests approval from
City Council. List of board members and terms is attached.
Election of board officers for May 1, 2014 — April 30, 2015 term: Lori Fisher will move from vice -chair to
chairman. Angie Bowman will move from treasurer to vice -chair. Janet Clark volunteered to be treasurer. The
board approved the slate of officers.
The Kalispell Chamber and Convention & Visitor Bureau appreciate the continued support of the City Council.
RP. eards
Joe Unterreiner Diane Medler
(406)748-2804 - joe@kalispellchamber.com (406)758-2808 - diane@discoverkalispell.com
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Kalispell Convention & Visitor Bureau
Ka spdi Crtar-ibef of Commerce, , 15 Depot Park, Kalispell, MT 59901 (, � 06-758-2r300. 888-888-2308, . .06-758-2805
Board of Directors Meeting
Kalispell Tourism Business Improvement District
Hampton Inn Kalispell
April 9, 2014
Minutes
Board Members Present: Lisa Brown, Lori Fisher, Gib Bissell, Janet Clark, Angie Bowman, Dan Moderie, Chris Walters
Board Members Absent: none
Staff Present: Diane Medler, Rob Brisendine
Guests Present: Scott Rieke, Best Western Flathead Lake Inn & Suites, Karen Whitman, Guesthouse Inn & Suites
Meeting was called to order by Lisa Brown, Chairman of the Board at 3:05 PM.
1. Hear from the public —none
2. Board Action
a. Approve Minutes from the March 5, 2014 Meeting:
Action: Motion was made by Lori Fisher to approve the minutes. Motion seconded by Gib Bissell.
Discussion: none. Board approved unanimously.
b. TBID financial statements for February 2014:
Action: Motion was made by Angie Bowman to approve the financial statements. Motion seconded
by Janet Clark. Discussion: none. Board approved unanimously.
c. Approval of nominations for vacating board seats. Applications were received from Lisa Brown and
Chris Walters to remain seated for another 4-year term. No other applications were received.
Action: Motion was made by Janet Clark to approve the applications. Motion seconded by Gib
Bissell. Discussion: none. Board approved unanimously.
d. Election of board officers for May 1, 2014 — April 30, 2015. Lori Fisher will move from vice -chair to
Chairman. Angie Bowman will move into the vice -chair role and Janet offered to be treasurer.
Action: Motion was made by Chris Walters to approve the slate of board officers. Motion seconded
by Gib Bissell. Discussion: none. Board approved unanimously.
e. FY'15 Marketing Plan and Budget: The marketing plan is supported by TBID and bed tax funds. Plan
outlines marketing segments, key strategies and methods and identifies funding source per method.
Action: Motion was made by Chris Walters to approve the FY'15 marketing plan and TBID budget as
presented. Motion was seconded by Dan Moderie. Discussion: none. Board approved
unanimously.
3. Board Discussion
a. Pond Hockey Financial Report: 600 room nights created from the event. 90% out of market of
participants. That will continue to remain very high for this event as the valley does not have a large
hockey population. Event ended at a net loss of $37,000. Factors included unanticipated costs for
site prep due to weather, sponsorship levels under projection, Saturday night Stanley Cup event
losses due to no-show of the Cup, beer sales under projection. If winter is a focus then we have to
be prepared for extra costs associated with putting on an outside event during that time of year.
Board officers approved the transfer of $37,000 from TBID budget (in addition to $20,000 in original
budget) to cover expenses. The board discussed the mitigating factors and KCVB's plans to offset as
many variables as possible next year. Based on projected increase in team registrations and
increased registration fees that will provide increased revenue along with event logistic changes, the
board approved continuation of the event. The goal continues to be to pass on the event, including
majority of risks, to the promoter after year two. TBID would continue to provide funding for event
promotion to assure out of market participation.
b. MHSRA Finals Update: www.MTRodeo.com Sponsor sales are taking place. Suppliers are secured.
Will see 4,000 people over the 5 days of the event.
c. Spartan Race: Tracking to have over 5,000 racers, 70% out of market, 3,000 spectators. Sportsman
Ski Haus committed to a $7,500 sponsorship for Pre -Game event Friday night, 5-8pm at the
Sportsman parking lot. Joe DeSena, founder of Spartan, attending and designing the course which
gives our event a lot of extra press through the Spartan promotional channels.
d. KCVB Updates: Travel Shows: KCVB attended two shows in March: Intl. Sportsman Expo in Salt Lake
area. 4-day show attendance of over 30,000 and Calgary Outdoor & Adventure. 2-day show, 14,800
attendees. Glacier AERO: group has raised $109,000 so far towards revenue guarantee fund, $41,000
left to raise. TBID property owners are encouraged to consider an individual pledge as attracting
additional air service is vital to increasing occupancy during the shoulder and winter seasons. Website:
since site was retrofitted to better accommodate mobile devices we are seeing significant visits from
mobile and tablets, 230%.
Meeting was adjourned at 4:25 PM
Respectfully Submitted: Diane Medler
For Further Information Please Contact
Lisa Brown, Board Chairman lisa.brown@redlion.com or406-751-5064
Diane Medler, CVB Director, dianem@kalispellchamber.com or 406-758-2808