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4. Light Maintenance
LIGHT MAINTENANCE Level of Service and Budget Review 4/23/2014 Street Light Background • Light Maintenance District • Tax levied pro ortionally on an area basis for real property in the city that is within 300 feet of a City street light • Amount $.0030 per square foot of lot or parcel per year • Caps assessments for vacant land at 5 acres Includes Lights Located in • City Streets • Alleys • Parks • ioTraffic Lights • Parking Areas Benefits of Lights • Driver Safety: Street lights increase visibility • Pedestrian Safety: Street lights make it easierto see dangers • Public Safety: People tend to feel safer in lit areas. People are not as vulnerable to being victimized • Increase Nighttime Business: Dark area looks deserted; a well -lighted area looks cheery and inviting, so street lights might be good for business. 2 4/23/2014 Kaiispell Street Lights as of January 2013 Non -metered Lights • Not metered VJ! - Flat rate/month for each light - Large luminaires • Flathead Electric' Maintains the Lights . - Damage, ballasts, light bulbs -tee % • 1,221lights • FE performed audit and mapped lights to verify City's account Legend wdPa Cp xr..cee � a ��EW-blc wrr•-_'Iphh r - z Metered Lights • Luminaires, decorative lights, decorative bollards (3-5 different types) • City owns and maintains entire light — Lights are categorized and metered for electrical use • 585 City owned metered lights — 496 in Downtown area — 47 in Reserve Loop — 28 in Meridian Road — 14 Hospital Area (Windward Way, Sunny Side, Heritage Way) • Maintenance — Bulbs, Ballasts, Poles, Wiring 3 4/23/2014 1 z 3 Cost Reductions for FY 15 Budget Re -categorized meter accounts to Municipal accounts • Decreased annual electrical fee by $5,622 Performed audit of properties • Initial inventory identified $20,000 annual additions in revenue Reduced allocated staff time • i FTE to 0.5 FTE decrease Personal Service by $21,338 • Reduced staff time spent preforming activities for Light Maintenance • Eliminated proactive rehabilitation of downtown decorative lights 4. Identified Parks and Recreation areas supported by Light Maintenance Fund • Potential reduction in electrical of $9,419 11 III 2 4/23/2014 BudgetFY2015 and 5Year Projection ACTUAL Est BUDGET Proposed Projected Projected Projected Projected Projected FY12/13 FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 BEGINNING CASH $160,503 $152,664 $94,656 $70180 $40,276 $5397 ($34,652) ($57,828) REVENUES Maintenance Assessments $236,730 $236,000 $256,000 $257,280 $259,853 $262,451 $265,076 $267,727 Misc, Penalty, Interest $8,322 $108,731 $1,275 $1,900 $1,900 $1,900 $1,900 $1,900 TOTAL AVAILABLE $405 555 $497 395 $351 931 $329 360 $302 028 $269 748 $232 323 $211 799 EXPENDITURES Personal Services: $48,907 $76,985 $55,647 $57,253 $58,909 $60,618 $62,381 $64,201 Materials and Services: $203,837 $200,040 $203,858 $209,585 $215,476 $221,536 $227,770 $234,183 Total Capital Outlay (Mach & Equip) $147 $101,275 $0 $0 $0 $0 $0 $0 Debt Service: loanrepayment $0 $24,438 $22,246 $22,246 $22,246 $22,246 $0 $0 TOTAL AVAILABLE $25Z891 $40Z739 $28L751 $289,085 $296,632 $304,400 $290,151 $298383 ENDING CASH $152 664 $94 656 $72180 $40,276 $5397 $320,000 $300,000 $280,000 $260,000 $240,000 $220,000 $200,000 FY11/12 Current Assessment Review: Projected 2013-2020 1 FY12/13 FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 ASSESSMENT REVENUE (EXPENDITURES 5 4/23/2014 a a Level of Service Options 1. Reduce Services to Meet Current Revenue Resources z. Maintain Current Level of Service - Increase assessment 3. Increase Level of Service from Current Levels - Increase assessment 4. Increase Level of Service from Current Levels - Assess all City Parcels 0 4/23/2014 Option 1: Reduce Services to Meet Current Revenue Resources Reductions • Reduce allocated staff time from 1 FTE to o.5 FTE from Tss • Reduce maintenance and operationa costs Consequence • Reduce level of service • Maintain lights as budget permits • No proactive improvements to Decorative Downtown lights • Not able to install new lights as requested and warranted FY 18 Negative Ending Cash Projected Budget Expenditure ExceedsTotal Available Cash 7 4/23/2014 Option z:Maintain Current Level of Service Reductions • Reduce allocated staff time from 1 FTE to o.5 FTE from T55 • Maintain Maintenance & Operational Costs Assessment Increase • Requires a io% FY 15, io% FY 16 • supports Level of service just beyond FY23/24 • Provide little budget to repair typical light malfunctions Consequences • Maintain level of service • Maintain lights as budget permits • No proactive improvements to Decorative Downtown lights • Not able to install new lights as requested and warranted 4/23/2014 Option2: Assessment Increase BEGINNING CASH REVENUES Maiv[evavce A--.ta Misc, Pevalty, Ivt-t TOTAL AVAILABLE EXPENDITURES Persoval Services: Materials avd Services: Total Capital Outlay (Mach & Equip) Debt Service: loan repay.evt TOTAL AVAILABLE ENDING CASH ACTUAL BUDGET Proposed Projected Projected Projected Projected Projected Projected Projected I I Projected Projected FY12/13 FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 FY23/24 $160,503 $152,664 S94,656 $89,465 $105,327 $113,514 $113,800 $128,474 $134,778 $132,469 $121,293 $100,990 10% 10% $236,730 $236,000 $281600 $309760 $309,760 $309,760 $309,760 $309,760 $309,760 $309,760 $309,760 $309,760 $8,322 $108,731 $1,275 $1,900 $1,900 $1,900 $1,900 $1,900 $1,900 $1,900 $1,900 $1,900 $405,555 $497,395 $377,531 $401,125 $416,987 $425,174 $425,460 $440,134 $446,438 $444,129 $432,953 $412,650 $48,907 $76,985 $55,647 $57,253 $58,909 $60,618 $62,381 $64,200 $66,079 $68,017 $70,019 $72,085 $203,837 $200,040 $210,173 $216,026 $222,046 $228,238 $234,606 $241,155 $247,891 $254,819 $261,944 $269,273 $147 $101,275 $o $o $o $o $o $o $o $o $o $o $o $24,438 $22,246 $22,518 $22,518 $22,518 $o $o $o $o $o $0 $252,891 $402,739 $288,066 $295,798 $303,474 $311,374 $296,987 $305,355 $313,969 $322,836 $331,963 $341,359 $152,664 $94,656 $89,465 $105,327 $113,514 $113,800 $128,474 $134,778 $132,469 $121,293 $100,990 $71,291 Option 2 Assessment Review: Projected 2013-2024 $360,000 $340,000 $320,000 w $300,000 ~ $280,000 $260:000 $240000 $220,000 $200,000 �F- - FY11/12 FY12/13 FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 FY23/24 --*-ASSESSMENT REVENUE t EXPENDITURES 9 4/23/2014 Option 3: Increase Level of Service from Current Level Recommendation • Maintain dedication of full time TSS (i FTE) • Maintain M &O costs • Maintain lighting costs for parks • Proactive replacement of Decorative Downtown lights • Abilityto add new lights if and when requested and justified • Equipment Replacement Fund Assessment Increase • Requires a 15% increase in FY 15 and FY 16, 10 % increase in FY 17, and 3% increase in FY18 • Supports level of service just beyond FY23/24 Consequences • Ability to maintain lights immediately • Phased rehabilitation of decorative lighting system • Ability to Install 1 new light as requested and warranted • Maintain lighting cost for parks • Designated Capital Equipment Replacement Fund (Boom truck) 10 4/23/2014 Option 3: Assessment Increase ACTUAL Est BUDGETI Proposed Projected I Projected Projected I Projected Projected I Projected Projected I Projected Projected FY12/13 FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 FY23/24 BEGINNING CASH $160,503 $152,664 $94,656 $46,393 $33,988 $46,532 $61,084 $88,723 $106,653 $114,593 $112,249 $99,321 REVENUES 15% 15% 10% 3% Maintenance Assessments $236,730 $236,000 $294,400 $338,560 $372,416 $383,588 $383,588 $383,588 $383,588 $383,588 $383,588 $383,588 Misc, Penalty, Interest $8322 $108,731 $1275 $L900 $L900 $L900 $L900 $L900 $L900 $L900 $L900 $L900 TOTAL AVAILABLE $405,555 $497,395 $390,331 $386,853 $408,304 $432,021 $446,573 $474211 $492,142 $500,082 $497,738 $484,809 EXPENDITURES Personal Services: $48,907 $76,985 $90,519 $93,101 $95,762 $98,507 $101,338 $104,258 $107,270 $110,378 $113,585 $116,894 Materials and Services: $203,837 $200,040 $221,173 $227246 $233,491 $239,911 $246,512 $253,300 $260,279 $267,454 $274,833 $282,420 Total Capital Outlay (Mach & Equip) $147 $101,275 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Debt Service: loanrepayment $0 $24,438 $22,246 $22,518 $22,518 $22,518 $0 $0 $0 $0 $0 $0 TOTAL AVAILABLE $25Z891 $402,739 $343,938 $352,865 $36L771 $370,936 $357,850 $367558 $377 549 $387,832 $398A17 $409314 ENDING CASH $152,664 $94,656 $46,393 $33,988 $46,532 $61,084 $88,723 $106,653 $114,593 $112,249 $99,321 $75,495 Option 3 Assessment Review: Projected 2013-2024 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 FY11/12 FY12/13 FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 tASSESSMENT REVENUE (EXPENDITURES 11 4/23/2014 Option 4: Increase Level of Service from Current Level -Light Assessment for Entire City Level of Service Expenditures • Full time TSS salary • Maintain O & M Costs • Lighting Supplies • Repair and Maint Service • Decorative Light Rehab 6/yr • Electricity • Capital Outlay • Machinery and Equipment replacement • Installation 5 new luminaires/yr Assessments • Cost/Per Square Ft - .003 $/sf • Vacant land cap at SAcres • So% reduction for properties within subdivision with private street light systems 12 4/23/2014 Option 4: Assessment Summary • Level of Service requires assessment revenue of $401,000 • Ensures LOS is provided beyond FY 23/24 • Parcel Assessment Summary • City total = 9,450 • Currently assessed = 6,995 (.003$/sf) • Add Non -private street light system =1,543 (•003 $/sf) • Add Private street light system = 912 (.0015 $/sf) • Total annual assessment including all parcels = $41.0, 000 A Jf:. MMI—M-l., �iNi�fRYd�'iy.Y ape etrot cm nne n�.ne.r d a+m.ii x.ru.e S. ofS �I L am va isax ear .........:...... .- •5S'1 - d l -jf Yul Yarn9mwte iaeAr. �.�_ 13 4/23/2014 Option 4:Light Assessment for Entire City ACTUAL BUDGET BUDGET Projected Projected Projected Projected Projected Projected Projected Projected Projected FY12/13 FY13/14 FY14/15 EY15/16 EY16/17 EY17/18 EY18/19 EY19/20 EY20/21 FY21/22 FY22/23 FY23/24 BEGINNING CASH $]60503 $152664 $94.656 $]29913 $]56388 $]]3467 $180881 $2008]3 $21063] $209881 $-1. $]]55ffi REVENUES Maivfevavice Asses-' Mi.,-Aty, Iv- 1236,730 $8322 $236,000 $1.,731 $401,920 $1275 "I0 120 $1,900 $401,920 $1,900 111,121 $1,900 $401,920 $1,900$1,900 111,111 111,111 111,121 $1,900 111,920 $1,900 $401920 $1,900 TOTAL AVAILABLE -5,555 $497,- $497,851 $533,733 $560208 $577287 $584,701 $604,693 $614,457 $613,701 $602,120 $579,403 EXPENDITURES PaulBery Materials a ad Servves_ Total GpiWa ffiy(Mach-E ip) Debt Sen'ice: loco repa�mieot $48,.7 $203,837 $147 $0 $76,985 $200,- W1275 $24438 S.,519 $b15,173 $0 .22- $93,101 $251,726 $0 .2518 $95,762 $258,4. $0 .2518 $98,507 $265,- $0 .2518 $]O1,338 $272,491 $0 $0 $104258 $279,798 $0 $0 $-270 $287,3. $0 $0 $110J78 $295,023 $0 $0 $113,585 $302,953 $0 $0 $116,894 $311,N2 $0 $0 TOTAL AVAILABLE $252,891 $402,739 $367,938 .77145 $1-41 $1-05 $383829 $394056 $404577 $415,401 $426,537 $437,996 ENDING CASH $152.6. S%656 $121913 $156388 SL'3'6- $150881 s20055 $z--1- s209- $1983. $1711. $141.407 Option 4: Assessment Review Projected 2014-2024 $500,000 $450,000 $400,000 $350,000 - $300,000 $250,000 $200,000 $150,000 FY11/12 FY12/13 FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 FY23/24 tASSESSMENT REVENUE f EXPENDITURES 14 4/23/2014 Assessment Comparison • Option Difference SFR • Opt 1: none • Opt 2 : $5.43/yr • Opt 3: $12.go/yr • Opt 4: none, but additional parcels assessed per current rate v tion i s tceauce service to meet current tcevenue tcesource ssessment Increase % Current 0% 0% 0% 0% 0% ssessment /Sq FT 0.003 0.003 0.003 0.003 0.003 0.003 SgFT FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Typical SFR 8,632 $25.90 $25.90 $25.90 $25.90 $25.90 $25.90 Commercial 20,000 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 v tion c maintain current Level 01 NerVICe Assessment Increase % M Current IO% 10% 0% 0% 0% Assessment /Sq FTIOU 0.0030 0.0033A 0.0036 0.0036 0.0036 0.0036 SgFT FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Typical SFR 8,632 $25.90 $28.49 $31.33 $31.33 $31.33 $31.33 Commercial 20,000 $60.00 $66.00 $72.60 $72.60 $72.60 $72.60 v non s: Increase Level 01 service from t;urrent Levels ssessment Increase % Current 15% 15% 10% 3% 0% ssessment /Sq FT 0.0030 0.0035Jmn 0.0040 0.0044 0.0045 0.0045 SgFT FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Typical SFR 8,632 $25.90 $29.78 $34.25 $37.67 $38.80 $38.80 Commercial 20,000 $60.00 $69.00 $79.35 $87.29 $89.90 $89.90 15 4/23/2014 Decorative Globe Light • 85 Decorative Globe Fixtures • Constructed in ig8o's • 425 bulbs (5 bulbs each) • 8 currently rebuilt on the streets: • 2on3rdStW • 6 on ist St E& W • Power Usage • Incandescent watt usage: 17950 watts per hour =17.95 kwh • LED watt usage: 5737 watts = 5.74 kwh • Kwh rate is $.05028 • Incandescent price per hour: $o.98 • LED price per hour: $0.32 • Light Use 3,47o hours a year (turned on & off by a photocell) $3,400 peryearto run incandescent average run time • $i,iio peryear to run LED average run time •$z,290peryearsavings onaverage run time • LED bulbs • More vibration/cold resilient then incandescent bulbs • Last ioo,000 plus hours, compared to io,000(incandescent) • Improving the head placement and hardware to make these lights easier/faster to service Rebuilds -0""; 16