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2. Bid Award - Chip Seal Project2011S` Avenue East PO Box 1997 Kalispell, MT 59903 Phone: 406-758-7720 Fax: 406-758-7831 www.kalispell.com Ipublic_works Date: April 15, 2014 TO: Doug Russell, City Manager FROM: Aaron McConkey, PE, Project Manager CC: Susie Turner, PE, Director of Public Works, City Engine SUBJECT: Chip Seal Project, Year Ending December 31, 2014 J MEETING: April 21, 2014 BACKGROUND: Each year the City of Kalispell performs pavement maintenance in the form. of chip sealing to extend the service life of existing paved streets. Chip seal pavement maintenance for the year of 2014 will consist of chip sealing approximately 3.5 miles of City streets. Bids were received, April 10, 2014, from one contractor: Pavement Maintenance Solutions, Inc. from Columbia Falls, Montana. As a basis of evaluation, unit bid prices for 2014 were compared to historic unit award prices from 2013. Costs per square yard of chip seal have increased from $2.34 in 2013 to $2.36 in 2014. The total bid price from Pavement Maintenance Solutions, Inc. is $179,604.24. The bid analysis and project location map are attached for reference. STAFF RECOMMENDATIONS: Award the bid for the Chip Seal Project for the year ending December 31, 2014, to Pavement Maintenance Solutions, Inc. in the amount equal to the sum of Bid Schedule No. 1 and Bid Schedule No. 2 for a total of $179,604.24 ACTION REQUESTED: Motion to award the Chip Seal Project the Year Ending December 31, 2014, to Pavement Maintenance Solutions, Inc. with the execution of Bid Schedule No. 1 and Bid Schedule No. 2. FISCAL EFFECTS: Potential expenditure of $173,509.24 from the Special Streets Fund (2500- 421-430244-354 Pavement Repair/Maintenance) and Gas Tax Fund (2420-421-430240-368 Overlay/Chip Seal) and $6,095.00 from Gas Tax Fund (2420-421-430240-354 Contract Services Striping). ALTERNATIVES: As suggested and approved by the City Council. ATTACHMENTS: Bid Analysis and Project Location Map 0 N pa�p01MOUN3 r wnpuappV z pasoioua puog prg pau&S pig x awil uo palliuignS x rr cv � o o `fl H � rs CIO N U a N a o 0 U � 'O ft7 � z N G3 � O v � U � 6s 'O N O z o a ,It O ccS � O N D\ � � M � h U N � O N v� N p z a; City of Kalispell Chip Seal Project for the Year Ending December 31, 2014 Chip Seal Project for the Year Ending December 31, 2014 Bid Opening: April, 10 2014, 2:30 PM Number of Addendums: 0 Bid Schedule No. 1, Chip Seal Bid Item Description Unit Ouantity Pavement Maintenance Solutions, Inc. 2013 Awarded Price Unit Price Total Price Unit Price Total Price 1 Asphalt Seal & Chip Coat SY 62,059 $2.36 $146,459.24 $2.34 $145,219.06 2 Double Fog Seal Coat SY 500 $3.10 $1,550.00 $0.00 2 Traffic, Parking and Lump Sum 1 $24,000.00 $24,000.00 $29,000.00 $29,000.00 Pedestrian Control 3 Pavement Marking "Dabs Lump Sum 1 $1,500.00 $1,500.00 $1,750.00 $1,750.00 Schedule Total: $173,509.24 Schedule'I'otal: $175,968.06 Bid Schedule No. 2, Pavement Markings Bid Item Description Unit uan6t Pavement Maintenance Solutions Inc. 2013 Awarded Prices Unit Price Total Price Unit Price Total Price 1 4" Wide Double Yellow Line LF 1,754 $2.00 $3,508.00 $0.99 $1,736.46 2 8" Wide Traffic Lane Line LF 180 $2.00 $360.00 $1.10 $198.00 3 8" Wide Crosswalk Line LF 186 $2.00 $372.00 $1.10 $204.60 4 24" Wide White Crosswalk LF 330 $3.00 $990.00 $5.50 $1,815.00 or Stop Bar Line 5 24" Wide Yellow Line LF 15 $3.00 $45.00 $5.50 $82.50 6 White Turn Arrow Each 2 $150.00 $300.00 $27.50 $55.00 7 White Turn/Straight Each 1 $250.00 $250.00 $27.50 $27.50 Combination Arrow 8 The Word "ONLY" Each 2 $135.00 $270.00 $110.00 $220.00 Schedule Total: $6,095.00 Schedule Total: $4,339.06 Proiect Total $179,604.24 Proiect Total $180,307.12 i i o TIMD `_ c4`•b I I i i i . .4 RRomoR -- ?pi nDnrxon 48 QP PgaKWOGE OR� qUq kHORSE l 1 DUKE (� CARNEOE q- 1�YLN R pg ROCKEFELLER TAP_ 9ATTLyyB RIOOG OP NRSTLWDm DR BHDRT PING DR {<p IPIE CREEK �OR �_ i u"y VI- w CONWHTOR W.IR�N�A$1' _... Cp.ORA00 ST 1- 000NTRYWAY I MISS�DN WAY a GucIER CIRC, GRANDRUD OR t MOUNTNN PARK LN TOyy�! VELvq OR "' BRWERWgY ril' g: 1� lip _ VI iBMARN BT ewEa�oNe oR @� I DAR�.INGTON 0R �(. . � OPROEN WAY n BE00 PgRK DR 'M�- OREANIEW 00. - \\1 � 18gL 0R LJ - ME0.GANBEROR'�- 0 2000 4000 -� Feet MDT SYSTEM DESIGNATIONS: CITY OF KALISPELL PROJECT LEGEND: - ---- NHS NON -INTERSTATE CHIP SEAL PROJECT PAVEMENT MARKING (CHIP SEAL) SHEET TITLE 2014 CHIP SEAL PROJECT TITLE REVISIONS NO. DESCRIPTION 2014 CITY OF KALISPELL PROJECT MAP �R RoLN 0 TWM ACRE OR DATE: SCALE: DATE BY HORIZ: DESIGNED BY- VERT.- DRAWN BY POBLIC mw DO