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10-26-05 Conrad Mansion MinutesCONRAD MANSION BOARD MINUTES October 26, 2005 at the Mansion Office Present: Rita Fitzsimmons, Mark Munsinger, Shirley Miller, Betty Norem, John Engebretson, Gary Havens and Tia Robbin Absent: Ev Sliter CALL TO ORDER: Rita called the meeting to order at 8:05 a.m. The Board approved the September 28, 2005 minutes with some revisions. DIRECTOR'S REPORT: (1) Kate reported that the Christmas Bazaar income was up approximately $1,500 from last year, and provided the Board the attached summary sheets and graphs. (2) Kate is in the process of performing employee evaluations. (3) Christmas tours will begin the day after Thanksgiving, and will be staffed by Kate and one staff member. (4) The Mansion will have a carriage in the Christmas Parade, with the carriage provided by Alan Quimby, and she will have a banner advertising the Christmas tours. (5) Gardener Jeff has indicated that he will be back again next year, and Kate lead a discussion concerning his wage and his hours, and concerning Steve's wage and hours. (6) She will be formulating a budget with Ev. (7) Mansion received the TIIP Grant of $41,400 (1 to 2 match) — we supply $20,000, the grant supplies $40, 000. (8) One Christmas party has been booked in December, and Kate feels the lack of response is due to the lack of heated and convenient restrooms. (9) The Mansion is participating in Art Walk on December 2, with the help of Board member Shirley Miller! (10) To date, recent Endowment Fund contributions total $48,671.00, which does not include the initial donation from the Bibler Foundation. (11) Kate is applying for a "New Event" grant — she is thinking about a "Bite of Kalispell" or Antique Fair. She asked the Board to give her any suggestions. PRESIDENT'S REPORT: Board Minutes - October 2005 Page I (1) Rita lead the discussion concerning the Endowment campaign and "lead people" to approach possible donors. Materials for the Endowment campaign should be available in Mid -November. (2) Rita reported that Kalispell Rotary is still interested in helping the Mansion. They have applied for a FEC Roundup -for -Safety grant, which initially was denied but will be re- submitted. (3) On Thursday, December ls`, at NOON, Rotary will hold its meeting at the Mansion. The event will be catered, and all Board members are invited to attend — and say "thank you" to the Rotarians for their past and continued support. Free tours will be offered after the meeting. A HUC~TEthank you to Rita for her dedication and perseverance as our Board President for the past four years!!! Adjourned at 9:15 am. Respectfully Submitted by: Tia R. Robbin, Secretary Board Minutes - October 2005 Page 2 Conrad Mansion Board Meeting Agenda for October 26, 2005 8:30 a.m. Meeting at the Mansion Item 1. Approval of the Sept. 28th meeting minutes Item 2. Thank Yous A. American Printing for printing 1,000 newsletters at no cost to the Mansion B. Nikki Sliter and Volunteers for all the work that went into putting on the `05 Bazaar Item 3. Kate/Manager Update A. (List to be presented at meeting) 1. Bazaar report 2. Fall/early winter plans 3. TIIP grant a. Other grants 4. December Art Walk 5. Dardis complaint/lawsuit update Item 4. Rita/Update A. Garden Rejuvenation 1. Rita's meetings with Rotary Committee a. FEC grant application results b. Storage unit and electrical work bids c. Rotary "Thank You" meeting at house on Dec. 1 st �~ • Board members are invited • Tours for Rotarians provided after meeting 2. Approach to donors a. See attached Iist of Board member pairs b. Brochure/materials printing delayed a bit B. Thanks again to Tia for taking over the Presidency! Item 5. Ev/Financial report/information A. Easy, general guidelines to the Board members on what to say about tax benefits when approaching Endowment fund donors B. Montana Community Foundation advice C. Manager incentive outline Old/new business Adjournment 2005 Christmas Bazaar Report October 21-23 Attendance Friday, October 21 225 @ $30.00 $6,750 Saturday, October 22 1026 @ $5.00 $5,132 Sunday, October 23 543 @ $5.00 $2,715 Total Attendance 1,794 $14,597.00 Room Rental Bazaar Commissions Bazaar Gift Shop $670 $7,565.05 $21,78.80 Total Revenue $25,010.85 Expenses Catering estimated $2500. Decorations $1,376.95 Advertising $1570.32 Music $400.00 Staff Hours @$7.25 $780.00 Total Expenses $6,627.27 Bazaar Comparison from 2004-2005 2005 2004 Bazaar Room Rental $670.00 $626.00 Bazaar Tickets $6,750.00 $5,700.00 Bazaar Gift Shop $2,178.80 $2,203.05 Bazaar Door $7,847.00 $7,952 Bazaar Commissions $7,565.05 $7,141.53 Bazaar Total $25,010.85 $23,622.58 Expenses $6,627.27 $6258.72 Profit $18,383.58 $17,363.86 o .OLz� U) a, a E � O 0 M V U ui o 2 ON m ❑ ❑ • L J Conrad Mansion * 2005 Christmas Bazaar Room Club/Name Oct, 21 Friday Oct. 22 Saturday Oct. 23 Sunday 3 Day Totals 0.15 Comm. Comm. Rounded Music Rm Polly Johnson 945.00 889.50 657.50 2,492.00 373.80 373.80 Library Arlene Labere 275.00 945.00 363.50 1,583.50 237.53 237.53 Jane Boettcher 358.00 1,144.00 618.00 2,120.00 318.00 318.00 Jill Reddig 253.50 165.00 142.50 561.00 84.15 84.15 Dining Rm Kent Epler & 0.00 Rick Milburn 435.00 145.00 447.00 1,027.00 154.05 154.05 H &M Jacobson 198.00 524.00 275.00 997.00 149.55 150.00 Kitchen Risen Christ Parish 317.00 1,083.10 475.95 1,876,05 281.41 281.41 Ante Room 4-H Club Lefse 0.00 39.75 39.75 Gray Rm Pat Poole 102.00 580.00 398.00 1,080.00 162.00 162.00 Antique Rm Cathi Spence 693.50 1,267.00 721.50 2,682.00 402.30 402.30 Violet Rm Sheri Attard 290.00 2,129.50 720.75 3,140.25 471.04 471.04 Gun Room Nancy Uskoski 206.00 567.00 328.00 1,101.00 165.15 165.15 Blue Rm Julie Croyman 724.00 981.50 352.00 2,057.50 308.62 308.62 Master Bdrm Holiday Boutique 700.00 1,300.00 599.50 2,599.50 389.85 389.85 Rose Rm S & D O'Niel 104.50 629.75 400.50 1,134.75 170.20 170.20 Tina Jo Designs 335.00 1,240.00 467.00 2,042.00 305.85 305.85 2nd Fir Bath Louise Barker 1,008.00 814.00 348.00 2,170.00 325.50 325.50 Billiard Rm Flathead Homemaker. 826.50 1,570.75 679.50 3,076.75 461.51 461.44 Sewing Rm Katy Brennan 4,748.00 1,755.00 2,018.00 8,521.00 1,278.15 1,278.15 Fire Escape Kathy Christianson 375.00 1,082.00 394.00 1,851.00 277.65 277.65 Taxidermy Jill Cunningham 12.00 191.00 182.00 385.00 57.75 58.00 Laundry Rm FVCC Jewelers 125.00 490.00 156.00 771.00 115.65 116.65 3rd Flr Bath Katherine Burke 213.00 1,093.00 540.00 1,846.00 276.90 276.90 Sky Office Dixie Wajdic 306.00 761.00 54.00 1,121.00 168.15 168.15 Center Table Lucy Rude 129.00 638.00 238.50 1,005.50 150.83 150.83 Triangle Space Allen Jimmerson 105.00 545.00 350.00 1,000.00 150.00 150.00 E.WA Shelves Helen Fielding 7.50 208.00 197.00 412.50 61.88 61.88 Shelves & Barr Margot Jaumotte 28.00 493.00 487.00 1,008.00 151.20 151.20 Gazebo Art Creations 360.00 39.00 399.00 59.85 75.00 Gift Shop 1 171.95 1,310.50 888.20 2,370.65 Totals: 71 13,991.45 24,901.60 13,537.90 52,430.951[ 7,548.27 7,565.05 /�i Ytn.�/1/ t C�•c.v.� � 1ri � 1 YVz-,�—�'L.. Anu mz-v\( �Mvv\ c(hwvv my Uta,4v� b-A-� No TVQA P tom, i tO l -L � ��k vu� Conrad Mansion Board Meeting Agenda for October 26, 2005 8:30 a.m. Meeting at the Mansion Item 1. Approval of the Sept. 28th meeting minutes Item 2. Thank Yous A. American Printing for printing 1,000 newsletters at no cost to the Mansion B. Nikki Sliter and Volunteers for all the work that went into putting on the `05 Bazaar Item 3. Kate/Manager Update A. (List to be presented at meeting) 1. Bazaar report 2. Fall/early winter plans 3. TIIP grant a. Other grants 4. December Art Walk 5. Dardis complaint/lawsuit update Item 4. Rita/Update A. Garden Rejuvenation 1. Rita's meetings with Rotary Committee a. FEC grant application results b. Storage unit and electrical work bids c. Rotary "Thank You" meeting at house on Dec. 1st • Board members are invited • Tours for Rotarians provided after meeting 2. Approach to donors a. See attached list of Board member pairs b. Brochure/materials printing delayed a bit B. Thanks again to Tia for taking over the Presidency! Item 5. Ev/Financial report/information A. Easy, general guidelines to the Board members on what to say about tax benefits when approaching Endowment fund donors B. Montana Community Foundation advice C. Manager incentive outline Old/new business Adjournment Donors #1 Team volunteer(s) Approached/Date Bob and Sandy Cherot The Lundgren Family (Corrinne?) John and Carol Santa Jim and Pam Lynch Paul and Suzy Williams Bill and Sue Schottlekorb John and Ellen MacMillan Van Kirk and Helen Nelson Greg Good Dallas Herron Ray Thompson D.A.Davidson Hi and Mary Gibson Coldwell Banker Wachholz & Co. John Schwartz Construction Ken Lockard/Ibm Penaluna Schnee'sNickie Schultz Myrtle Woldson Lee and Mary Kaufman Kathy Mercord Dewey Swank First Inter. Bank (Scott Foundation) Jack King Pete PutzierM Jim and Gayle Vidal The Hollensteiner's Glacier Bank Arnie Mohl Dwayne Bitney Lum Owens Mick Blodnick Peter Larson Bill Jenson Holly Larson Rita Gary, Shirley, Nikki? Shirley Gary Rita John Ev Rita, Gary John, Rita John, Rita, Tia Betty Gary, John, Rita Ev Ev Tia Tia Mark Rita Tia Rita Rita, John Rita Tia John, Gary John, Rita Tia, John Ev John, Rita Tia Mark, Rita Betty Ev Tia Rita Mark, John John Shirley Mark Ev Ev John Shirley Betty Rita