11-01-06 Conrad Mansion MinutesCONRAD MANSION BOARD MINUTES
November 1, 2006
At the Bulldog Restaurant
Present: Mark Munsinger, Everett Sliter, Tia Robbin, John Engebretson, Rita
Fitzsimmons, Shirley Miller, Gary Havens, Mark Norley, and Kate Daniels; Director.
The meeting was called to order at 7:30 A.M. The minutes from the September 21St
meeting were approved.
A. Policy on board applicants:
1. We will write notes to anyone who applies and is not appointed. Suzie
Williams was angry about not receiving a letter of rejection.
B. Treasurer's Report:
1. The tax forms have been filed for the period, but there was no treasurer's
report at this time.
C. Director's Report:
l . The bazaar made $3000. more than last year and attendance was up by 300.
2. The fire inspector and fire crew were there during part of the bazaar to check
on life safety issues. There were some issues but all went smoothly.
3. The board voted to raise the commission rate for the bazaar to 20%. There
was also a discussion on getting a large artificial tree for next year.
4. Both the exterior painting and the exterior electrical should be done soon.
5. The mansion will participate in the art walk on Dec. 1. Rita is checking on
getting some artists for the event. We will provide wine and beer, and have
people bring the food.
6. We are still trying to get a reader for the Children's Christmas. Rita is
checking on some possibilities. Shirley will make up treat bags for the
children and donate them. The party is set for Thursday, Dec., 21 with a
maximum of 100 Children.
7. Kate hopes to get an appeal letter and the newsletter out by Thanksgiving.
There was a discussion on who to appeal to for donations.
8. Rita, Mark Norley and Gary will go through the magazines in the basement
and get rid of some of them.
9. There are no holiday parties booked for this year, but the summer weddings
are already half booked. Kate will check on prices on other facilities to see if
we want to lower our party rates.
D. Committee Reports:
1. Garden: Rita reported that we have had a few more donors. She is also
checking on the cost of an honor plaque for donors to be placed on the west
side of the mansion.
2. Personnel: Gary is in the process of doing Kate's evaluation. A special
thank you to Kate and the crew for all their work, and a warm thank you to
the city council for the sidewalk.
3. Building: No report other than the electrical and painting covered earlier.
4. Membership: No report
5. Special Events: No report.
E. New Business:
1. The bylaws need to be brought up to date and amended. Tia will check on
doing this.
2. Board Retreat: This will be on Jan. 3, 2007 from 7:30 to 11:30 A.M. at the
mansion. We need to discuss goals, fundraising, writing a mission
statement, and our relationship with the city regarding the mansion and
property. We also need a copy of the lease agreement between the city and
Campbell.
3. Election of Officers: The election will be postponed until January.
The meeting was adjourned at 9:00 A.M. The next meeting will be on Dec. 6`t' at 7:30.
Respectfully submitted by Gary Havens, Secretary.