02-11-09 Conrad Mansion Minutesi 1 :11. , 1 i, 1 ,
OGLE,COLLEENSLITER,1
BOARDTHERESA WHITE WERE PRESENT. MEMBERS GARY
[" OBBIN, AND SUZY WILLIAMSWERE
President Norley called the meeting to order.
APPROVAL OF MINUTES — JANUARY 14, 2009
Sliter moved approval of the minutes as presented. The motion was seconded by Ogle.
There was no discussion.
The motion carried unanimously upon vote.
Daniels asked the board members to sign a letter requesting the Kalispell City Council reappoint
Munsinger to the board. There was no objection.
Daniels handed out copies of the mansion directors' policies and job description, along with an
updated list of board members.
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Daniels announced the mansion has received a $3,000 donation from the American Heritage Home
Trust. She said there are no restrictions on the funds; the money can be used for anything we want.
Daniels also announced the Conrad Mansion will be featured in the January/February issue of Group
Tour Magazine and tear sheets from the article will be sent to all of the tour companies. She said
after checking into the advertising costs for Flathead Living magazine she discovered the smallest ad
would use approximately 1 S% of our total advertising budget. Daniels said partnering with the
Hockaday and Central School is an option, but right now they cannot afford it either. Fitzsimmons
said she would contact Flathead Living concerning a feature article they had previously offered to do.
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Sliter explained the profit and loss for January and Daniels reported that half of the mansion's
available times for weddings this summer are already booked.
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Daniels explained she would like to continue working part-time; three days a week. She said she also
plans on working on a PowerPoint presentation for service groups.
Conrad Mansion Minutes
February 11, 2009
Daniels requested that Mary Miers be hired as Membership Coordinator, adding that Miers has
created a book draft on the mansion.
Daniels announced that Terry Eacker has taken the garden geraniums to a greenhouse and is taking
slips to start new plants. Daniels and the board commended Eacker for her support and work at the
mansion.
Daniels and Norley said they are happy to report that the majority of items on the action plan are
complete with work continuing on the following:
❖ Investigating living and oral history presentations for help in obtaining a US Bank grant.
❖ Investigating expansion grants.
❖ Trying to recruit more volunteers.
❖ Clarifying the roles between the City and the mansion for insurance purposes.
❖ Rejuvenating the garden.
Looking into additional corporate sponsorships for the Ice Cream Social and Museums and
Music. Fitzsimmons suggested Steve Eckels be contacted for the Museums and Music event.
❖ Finalizing the new website; an employee of Chris Vick is working on it from Washington.
COMMITTEE REPORTS
Death by Chocolate
The Flathead Beacon has agreed to sponsor Death by Chocolate on May 2, 2009. The theme
is Wild West and volunteers from Glacier Bank (3), First Interstate Bank (2), and Staples (1)
have offered to help. Help is also needed to solicit silent auction items. It was suggested the
Music Room be used exclusively for the silent auction items and board members agreed it
would be better to have the items in one area. The cost for Room Sponsors is $500 for the
2nd floor (sponsors receive two tickets and acknowledgement) and $250 for the third floor
(sponsors receive one ticket and acknowledgement). Daniels said there has been discussion
about the possibility of a Sunday matinee.
Endowment Committee
Fitzsimmons reported she has been researching donor boards, but they are extremely
expensive. A board that names could be easily added to and is weatherproof is desirable.
Fitzsimmons stated she is continuing to write Myrtle Woldson and she hopes Woldson
enjoyed the historic materials she provided. She said the only thing the board can do now is
wait to see if Woldson decides to donate.
Norley thanked Fitzsimmons and asked the board to approve her request for reimbursement for her
work with Woldson.
Conrad Mansion Minutes
February 11, 2009
Sliter moved that Fitzsimmon's requested expenses in the amount of $4,609.60 be reimbursed.
The motion was seconded by Munsinger.
The motion carried unanimously upon vote.
Daniels reported the first phase of the alarm system will be installed next week at a cost of $2,066.
Norley announced the next board meeting is scheduled for March 11 and will cover the election of
officers, budget review, and the endowment campaign. Following discussion as to whether a pre -
meeting is necessary for the endowment committee, the board agreed the committee as a whole will
meet from 8:00 a.m. to 11:00 a.m. on March i 1 in the Kalispell City Hall conference room.
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The meeting was adjourned at 9:30 a.m.
Respectfully submitted by Theresa White.
Conrad Mansion Minutes
February 11, 2009