3. Alcohol Special Event Permit Request - Flathead Valley Hockey AssociationL
ity
Charles A. arball Office of CAttorney
City Attorney 201 First Avenue East
P.O. Box 1997
Kalispell, MIT 59903-1997
MEMORANDUM
TOO Doug Russell, City Manager
FROM: Charles Harball, City Attorney
Tel 406.758.7709
Fax 406.758.7771
Qs--,UBJECT, Request by the Flathead Valley Hockey Association for
Permission to Serve Alcohol at the 2014 Craft Brewer's Cup t
be Held at the City Owned Woodland Skating Facility
MEETING DATE. January 6, 2014 — Regular Council Meeting
BACKGROUND: The Flathead Valley Hoe -key Association is requesting permission
from the City Council to serve beer at the 2014 Craft Brewers' Cup slated to be held at
the enclosed Woodland Skating Facility on January 24th and 25th 2014. This fundraising
event is planned to be managed just as it was last year as an adult hockey tournament
with a brew fest featuring Montana beers on the 25th.
The Flathead Valley Hockey Association has submitted the necessary event permit
application. Pursuant to Ordinance No. 1725 the Kalispell Municipal Code was amended
last year to provide for a permit process for an event which involves the consumption,
possession or sale of beer and/or wine at the enclosed hockey rink at Woodland Park.
The permit process requires that the matter be brought to the City Council for its
consideration and approval.
RECOMMENDATION: The Council should consider and approve the application of the
Flathead Valley Hockey Association for the event as requested.
Charles Hai all, City Attorney
"n
"ate Issued:
CITY OF KALISPELL I
PARADE/SPECIAL EVENT PERMIT APPLICATIOM
Application must be filled in completely. Requests for a Parade/Special Event Permit must be received at
least 30 days prior to the requested activity.
1. Name of Event:
2 y'r
, I t --- 2-we� End Time:
2. Event Date(s): r' 2S- Start Time:
3. Group Name Sponsoring Event:
4. Organization Officer/Authorized Representative: Ai /
5
4,1 . Daytime Phone#: Email:
6. Description of Parade/Special Event. Please include whether the parade/event will occupy all or only
a portion of the width of the streets, the location of any event areas, and the type of event including
planned (floats, animals,
any activities /. mals, etc).- Please attach any other -documentation. thatmay be
helpful: r C' 4
J Aj'
7. Proposed Route (including starting and termination points):
f
8. Describe any recording equipment., sound amplification equipment, banners, signs, or other attention -
getting devices to be used in connection with the parade/special event:
9. Street Closures/ParkiP
ng Restrictions requested, if any: ^
-R—
Z' b" LY.
V
10. Please specify what (if any) city equipment/assistance is requested (road barricades,, trash containers,
traffic assistance, crowd control, etc):
iv
11. Please specify what arrangements have been made for clean-up after the parade/special event:
Revised July 2013
INSURANCE
A Certificate of Liability Insurance in the amount of at least $750,000 per occurrence and $1.5 million
aggregate must be submitted to the Kalispell City Attorney's office prior to any permit being issued. The
Certificate of Insurance must name The City of Kalispell as additionally named insured on the policy. For
insurance questions please contact the city attorney's office at (406) 758-7977.
PARADES
NO CANDY OR OBJECTS MAY BE THROWN TO SPECTATORS. The applicant will ensure that
participants do not ride on floats with their legs hanging over the side. The applicant will brief
participants to maintain a safe and constant interval during the parade. This will help prevent the
'4accordion effect" which results in gaps in the parade procession.
TERMS AND CONDITIONS
As an agent and acting on behalf of the requesting agency or organization, I hereby certify that the
information above is complete and correct. I further understand that it is my responsibility to ensure that
participants for the parade/event as requested fully understand that the City of Kalispell and the State of
Montana does not endorse, encourage, condone, or protest the said parade/event. It is further my
understanding. that each participant will be advised by the parade/event sponsor that the City of Kalispell
and the State of Montana will be held harmless and will not be responsible for injuries, damages, or
deaths resulting from or while participating in the parade/event.
'ijnature�,: of Applicant Date
Print Name:
Signature Circle One Date
Fire:
Parks:
Police:
Public Works:
City Attorney:
Date Permit Issued:
Reason for Denial:
Signature:
** PLEASE CHECK APPLICABLE FEES
Parade Fee Date Paid:
Deposit Date Paid:
Barricade Fee Estimated Amount:
Solid Waste I I Estimated Amount:
Approve Deny
Approve Deny
Approve Deny
Approve Deny
Approve Deny
Date Permit Denied
Date Paid:
Revised July 2013
CITY OF KALISPELL
PARADE/SPECIAL EVENT PERMIT APPLICATION
If 'it is the request of the applicant to sell, serve, consume or possess beer and/or wine at a special
event held on City owned or maintained property the following *information. and documentation
must be provided:
q
W11- ml-
event.* 7. -t- - Y�`/L
Name and contact information of licensed Caterer if applicable:
Provide estimate of the number and concentration of participants at the event:
Provide a plan that ensures that underage persons will not obtain alcoholic beverages served at
the event, and the precautions proposed, such as fencing barriers to create separation, use of ID
bracelets, and manned security to adequately secure and.supervise the area and the participants
4 c-
during the event-
f-T
tilt,
Check that you have provided proof of liquor liability insurance coverage for the event: [ ]
Check that you have provided proof of compliance with Department of Revenue requirements
for the event:[ ]
Revised July 201.3
The holder of this special event permit is solely responsible for all actions of his/her group,
and for the welfare of the public at the event, for all property belonging to the group and to
the City, and for adhering to the Kalispell Municipal Code and the Laws of the State of
Montana.
I understand that a trained volunteer or employee in one of the preapproved MDOR training
courses must be present at all points of sale and service.
�> I understand that I must pay all fees and deposits as required.
Ps- I understand that my permit can be revoked at any time for just cause, that my deposit may
not be returned, and I may not be able to obtain a new permit in the future for violations of
the law such as providing alcohol to a minor (MCA 16-6-305), providing alcohol to an
0
intoxicated person (MCA 1.6-36-304), drinking if not of legal drinking age (MCA 45-5-624),
or driving while intoxicated (MCA 61-8-401).
)�, I have read and understand all of the policies and regulations contained in the permit.
_4 '7
�&ature df Applicant
Print Name
Date
Approved by the City Council this day of 520
Revised July 2013
An organization or institution that has a tax-exempt designation under section
501 (c)(3) of the Internal Revenue Code
An organization or institution that is organized and operated to raise funds for a needy
person
> A civic league or organization that has a tax-exempt designation under section
501 (c)(4) of the Internal Revenue Code
An organization authorized by an accredited Montana Postsecondary school to engage
in fund-raising activities for intercollegiate athletics that has a tax-exempt designation
under the provisions of section 501 (c)(3) of the Internal Revenue Code (Only one
organization for each Montana postsecondary school may be authorized under this
section)
An association or corporation engaged in professional sporting contest or junior
hockey contests
A chamber of commerce or business league that has a tax-exempt designation unde
section 501 (c)(6) of the Internal Revenue Code (The chamber of commerce or busines
league receiving a special permit must obtain liquor liability insurance for any even
conducted)
PARADE/SPECIAL EVENT PERMIT APPLICATION
(Please read and follow the instructions to insure the best servicel
A Parade/Special Event Permit is required for applicants seeking to make use of city propert
and public right-of-ways. Parades/Special Events may. include but are not limited to suc
activities as arts festivals, fairs, tours, concerts, holiday celebrations, business promotion
events, car washes, bicycle races, runs, parades. marches and processions, motorcade
I
assemblies, etc. that occur in whole or in part on City owned or maintained property, such a
streets, sidewalks, boulevards and parks.
1. Complete and return the application to the City Attorney's Office and with a certificate of
insurance. r 1 -1 ne liability insurance must be 'in the amount of a minimum of $750,000 •
each claim and $1.5 million for each occurrence. Certificate must name the City of
Kalispell as an addonal insured.
2. The City Attorney's Office will distribute the application to the Parks Department, Public
• Department, Fire -•. and Police Department.
3. Following review by the City Attorney's Office, Parks Department, Public Works
Department, Fire Department, and Police Department, the applicant will be contacted
with either an approval or for a meeting to determine if the plan submitted. may 'be
changed to meet any liability or use concerns of the City. The following fees may be
charged depending on the services required by the event. The applicant must provide the
appropriate fee(s) to the City Attorney's Office before the final, signed permit is issued.
* Parade Fee $100.00 (includes barricade fee)
* Barricade Fee $ 50.00 per staging
* Solid Waste Fee $100.00 per hour
* Refundable Damage Deposit $100.00
Barricades, signs, and delineation equipment must be installed and removed as directed
by the Public Works Department.
5. Volunteers must be provided to monitor barricades in all areas not requiring traffic
control personnel.
,i,. If the proposed event includes the sale or consumption of alcohol, the Alcohol Addendum
must be completed and submitted. with this permit application.
0
Please complete the attached form and return it to.
Kalispell City Attorney
201 First Avenue East
Kalispell, MT 59901
(406) 758-7977
Fax.- (406) 758-7758
Revised July 2013