03. Agreement - GIS ServicesCity of Kalispell
Post Office Box 1997 -Kalispell, Montana 59903
Telephone: (406) 758-7701 Fax: (406) 758-7758
a
To: Mayor Fisher and City Council
From: Doug Russell, City Manage
Re: Agreement with County for GIS Services
Meeting Date: December 21, 2013
BACKGROUND: Flathead County GIS maintains road, address, and cadastral data for areas
within Flathead County, including the areas within the incorporated cities.
The relationship and expectations between the different jurisdictions has been on an informal
basis in the past in respect to who is responsible for such things as additions, changes, or
cort ections to the respective system.
As such, Flathead County GIS has proposed to formalize this relationship with the respective
jurisdictions with the attached agreement.
This agreement does not present anything outside of our current process or scope of duties
between the City of Kalispell and Flathead County. It does formally identify the responsibilities
so as to maintain a common understanding for relationship.
FISCAL IMPACT: The proposed agreement does not alter current operations between the
City of Kalispell and Flathead County, thus creating no fiscal impact.
RECOMMENDATION: It is recommended that the City Council approve the agreement for
GIS Services with -Flathead County.
AGREEMENT BETWEEN CITY OF KALISPELL AND FLATHEAD COUNTY FOR
GIS SERVICES
THIS AGREEMENT is made and entered into by and between the City of Kalispell
("CITY") and Flathead County GIS ("COUNTY"), effective on the day of
, 2013.
WHEREAS, the COUNTY Geographic Information Systems (GIS) Department maintains
data for all areas of Flathead County including the area within the CITY.
NOW, THEREFORE, CITY and COUNTY, in consideration of the mutual covenants
contained herein, agree as follows:
1. COUNTY agrees:
a. To maintain CITY road, address, cadastral and city limit boundary data.
b. To make the data available for CITY to download from COUNTY's web server and
host the data on the COUNTY's Interactive Mapping Website.
c. To change CITY address records upon receiving an email or other written request
from CITY in a timely manner.
d. To not assign CITY addresses and to not provide address statements for CITY
properties.
e. To print maps and/or perform analysis at the request of the CITY pursuant to the
COUNTY's standard fee structure.
f. To incorporate and host city zoning data on the Interactive Mapping Website
2. CITY agrees:
a. To send requests for additions, changes, or corrections to roads or addresses to GIS in
a timely manner. Request should be sent via email to GIS _online(a flathead.mt.gov or
via written request to GIS, 800 South Main, Ste 203, Kalispell, MT 59901.
b. To send requests for corrections to city limit or cadastral data to GIS in a timely
manner. Request should be sent via email to GIS online@flathead.mt.gov or via
written request to GIS, 800 South Main, Ste 203, Kalispell, MT 59901.
c. To send zoning data to the GIS Program Manager when zoning changes, in a format
specified by the GIS Program Manager.
3. Both CITY and COUNTY agree that the data is current and accurate to the best of their
knowledge as the date of this agreement.
4. CITY shall indemnify, defend and hold harmless COUNTY, its elected officials, or any of its
employees or agents, from any and all claims arising out of CITY's use of GIS data or other
information derived from the data.
Agreement Between Flathead County and City of Kalispell Page 1 of 2
5. COUNTY shall indemnify, defend and hold harmless CITY, its elected officials, or any of its
employees or agents, from any and all claims arising out of COUNTY's use of GIS data or other
information derived from the data.
6. This Agreement represents the only agreement between the parties and supersedes all prior
Agreements, understanding, discussions, negotiations and commitments of any kind.
7. This Agreement may not be amended, or supplemented, nor may any rights hereunder be
waived, except in writing signed by each of the parties hereof.
8. This Agreement shall remain effective for a period of one year, and shall remain in effect
thereafter until either party hereto gives written notice to the other party that the Agreement will
terminate on a date at least ninety days after the notice is given.
IN WITNESS WHEREOF, the representatives of Flathead County and the City of
Kalispell have hereunto affixed their respective signatures in approval of this on the date and
year set forth above.
BOARD OF COUNTY COMMISSIONERS CITY OF KALISPELL
Flathead COUNTY, Montana
LIM
Pamela Holmquist, Chairman
ATTEST:
Paula Robinson, Clerk
IRE
Doug Russell, City Manager
ATTEST:
Theresa White, City Clerk
Agreement Between Flathead County and City of Kalispell Page 2 of 2