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03. Agreement - GIS ServicesCity of Kalispell Post Office Box 1997 -Kalispell, Montana 59903 Telephone: (406) 758-7701 Fax: (406) 758-7758 a To: Mayor Fisher and City Council From: Doug Russell, City Manage Re: Agreement with County for GIS Services Meeting Date: December 21, 2013 BACKGROUND: Flathead County GIS maintains road, address, and cadastral data for areas within Flathead County, including the areas within the incorporated cities. The relationship and expectations between the different jurisdictions has been on an informal basis in the past in respect to who is responsible for such things as additions, changes, or cort ections to the respective system. As such, Flathead County GIS has proposed to formalize this relationship with the respective jurisdictions with the attached agreement. This agreement does not present anything outside of our current process or scope of duties between the City of Kalispell and Flathead County. It does formally identify the responsibilities so as to maintain a common understanding for relationship. FISCAL IMPACT: The proposed agreement does not alter current operations between the City of Kalispell and Flathead County, thus creating no fiscal impact. RECOMMENDATION: It is recommended that the City Council approve the agreement for GIS Services with -Flathead County. AGREEMENT BETWEEN CITY OF KALISPELL AND FLATHEAD COUNTY FOR GIS SERVICES THIS AGREEMENT is made and entered into by and between the City of Kalispell ("CITY") and Flathead County GIS ("COUNTY"), effective on the day of , 2013. WHEREAS, the COUNTY Geographic Information Systems (GIS) Department maintains data for all areas of Flathead County including the area within the CITY. NOW, THEREFORE, CITY and COUNTY, in consideration of the mutual covenants contained herein, agree as follows: 1. COUNTY agrees: a. To maintain CITY road, address, cadastral and city limit boundary data. b. To make the data available for CITY to download from COUNTY's web server and host the data on the COUNTY's Interactive Mapping Website. c. To change CITY address records upon receiving an email or other written request from CITY in a timely manner. d. To not assign CITY addresses and to not provide address statements for CITY properties. e. To print maps and/or perform analysis at the request of the CITY pursuant to the COUNTY's standard fee structure. f. To incorporate and host city zoning data on the Interactive Mapping Website 2. CITY agrees: a. To send requests for additions, changes, or corrections to roads or addresses to GIS in a timely manner. Request should be sent via email to GIS _online(a flathead.mt.gov or via written request to GIS, 800 South Main, Ste 203, Kalispell, MT 59901. b. To send requests for corrections to city limit or cadastral data to GIS in a timely manner. Request should be sent via email to GIS online@flathead.mt.gov or via written request to GIS, 800 South Main, Ste 203, Kalispell, MT 59901. c. To send zoning data to the GIS Program Manager when zoning changes, in a format specified by the GIS Program Manager. 3. Both CITY and COUNTY agree that the data is current and accurate to the best of their knowledge as the date of this agreement. 4. CITY shall indemnify, defend and hold harmless COUNTY, its elected officials, or any of its employees or agents, from any and all claims arising out of CITY's use of GIS data or other information derived from the data. Agreement Between Flathead County and City of Kalispell Page 1 of 2 5. COUNTY shall indemnify, defend and hold harmless CITY, its elected officials, or any of its employees or agents, from any and all claims arising out of COUNTY's use of GIS data or other information derived from the data. 6. This Agreement represents the only agreement between the parties and supersedes all prior Agreements, understanding, discussions, negotiations and commitments of any kind. 7. This Agreement may not be amended, or supplemented, nor may any rights hereunder be waived, except in writing signed by each of the parties hereof. 8. This Agreement shall remain effective for a period of one year, and shall remain in effect thereafter until either party hereto gives written notice to the other party that the Agreement will terminate on a date at least ninety days after the notice is given. IN WITNESS WHEREOF, the representatives of Flathead County and the City of Kalispell have hereunto affixed their respective signatures in approval of this on the date and year set forth above. BOARD OF COUNTY COMMISSIONERS CITY OF KALISPELL Flathead COUNTY, Montana LIM Pamela Holmquist, Chairman ATTEST: Paula Robinson, Clerk IRE Doug Russell, City Manager ATTEST: Theresa White, City Clerk Agreement Between Flathead County and City of Kalispell Page 2 of 2