02. Postpone Action on Bids - Dump Trucks4-4
Date: November 229 2013
201 ]'Avenue Past
PO Box 1997
Kalispell, MT 59903
Phone: 406-738- 7720
Fax.* 406- 758- 7831
www.kalispell.com/Public works
:MEMORANDUM
TO: Doug Russell City Manager
FROM* Daryl Plileyg Road and Fleet Superintendent cc. Susie Turner, PE, Director of Public works, City Engineer
SUBJECT: Used Tandems. Axle Dump Truck Bid
MEETING: December 2, 2013
BACKGROUND: Bids for two used tandem axle dump trucks were opened on Thursday, November 21, 2013.
The procurement scope included the purchase of up to two used tandem axle dump trucks to be used by the
Street Division for year around maintenance and construction activities. Bids were received by two companies,
L & M Truck Sales and Freedom Truck Center.
The L & M Truck Sales offer included 4 vehicles as follows:
2006 International 7400 with new Godwin Model 500T Dump box & Hoist .............. $87, 718
2006 International 7400 with new Godwin Model 500T Dump box & Hoist . . . . . . . . . . . . . • $871718
2003 Sterling with J and J Dump Box & Hoist ...... ........ ... ....... $56,750
2003 Sterling with J and J Dump Box & Hoist....... ■ ...... • . • .... .. ■ .. + .. ■ ■ ■ . ■ * $ ■ • . , ■ ■ ■ ■ ■ $56,750
The Freedom Truck Sales offer included 2 vehicles as follows :
2004 Freightliner FL 80 with new 15' Crysteel Dump Box & Hoist.........................$829300
2004 Freightliner FL 80 with new 15' Crysteel Dump Box & Hoist, ■ ......... , ............ $82,300
A total of $200,000 has been budgeted for this equipment investment.
At this time staff is in the process of reviewing the bid submittals, and is requesting postponing the bid
recommendation to a future City Council Meeting. The postponement will allow sufficient time to review the
bid submittals and will solicit a third party mechanic for inspection of the proposed trucks.
ACTION REQUESTED: Motion to postpone awarding the bid for Used Tandem Axle Dump Trucks to the
January 6, 201 q Council Meeting.
FISCAL EFFECTS: The purchase will be funded by the Special Streets Fund.
ALTERNATIVES: As suggested and approved by the City Council