Loading...
09-12-89 Public Works Comm MinutesSeptember 12, 1989 PUBLIC WORKS COMMITTEE MINUTES 8:15 A.M. Attendance: Chairman Hopkins, Councilwoman Hafferman, Councilman Schindler. Others Present: Councilman Furlong, DPW Hammer, CUD Gallagher, Surveyor Z.avodny, Street Supt. Brady, S/W Supt. Van Dyke, Construction Insp. Samson. • O'NEIL PARKING LOT Surveyor Z.avodny stated that the bid received totalled $33,498.50. He believes this to be a reasonable bid for a private contractor given Davis -Bacon, overhead, profit, etc. The Public Works Staff did not have a baseline for comparison. Utilizing the current year City bids for computation, the City is able to construct the parking lot at a cost of $23,227.53, which includes a 20% contingency. There is a $10,270.97 difference. The Public Works Staff does not have a recommendation for awarding the bid. The specifications state "Each bidder must show that former work performed by him has been handled in such a manner that there are no just or proper claims against such work". Surveyor Zavodny stated the City of KalispelL may have a just and proper claim against Pack & Co. for the 5th Ave. W. project in that the List of defective items, as noted by a letter from T, D & H, the Project Engineer, have not been corrected. The Committee discussed available recourse to the 5th Ave. W. warranty items. This will be a future agenda item for discussion with Mayor Kennedy and City Attorney Neier present. Discussion took place regarding Public Works' time lines for completion of ongoing projects and beginning the O'Neil Parking Lot project. COD Gallagher stated the reason for bidding the project in a timely manner was to obtain a lower bid in conjunction with building improvements on Cal Robinson's building. Also, if the Committee, Council, and Staff believe the job can be done in-house then a recommendation should be made. • DPW Hammer pointed out the Council granted authorization to the Committee for the Power to Act on the bid. If the Committee wants the project to be done in-house, the bid must first be rejected. C. Hopkins made a motion to reject the bid of NuPack and Co. The Committee was in agreement. The motion was amended as follows: The Committee recommends to the Community Development and Safety Committee to reject the bid of NuPack and Co. on the basis that there was only one bid received and the bid was high. The consensus of the Committee was that the project could be done in-house this year. This is being referred to the Community Development/Safety Committee for. concurrence. The amended motion carried. GARBAGE TRUCK DPW Hammer requested the Committee to recommend to Council to authorize the Public Works Department to call for bids for a New Side Arm Loader Garbage Truck. DPW Hammer explained the truck the City presently owns has approximately 70,000 to 80,000 miles on the odometer with increasing maintenance required. The City currently uses the garbage truck from the City of Whitefish when needed. C. Hopkins questioned the plans for staffing and for extra shifts. DPW Hammer responded staffing would increase by one man at 20 hours per week or by utilizing an existing person from the Street Department. DPW Hammer stated that the City of Kalispel.l's implementation of the side arm loader operation five years ago involves only one man servicing the entire City. He commended Jack Fournier for his performance in that he is able to service the City at its current population in 37 hours per week. With further expansion of the City by annexations and additional development two trucks may be running. *eptember 12, 1989 PUBLIC WORKS COMMITTEE MINUTES Page 2 C. Schindler moved the Committee recommend to Council to authorize the Public Works Department to call for bid on a New Side Arm Loader., C. Hafferman seconded. With all in favor, the motion carried. AIR QUALITY C. Hopkins informed the Committee the Air Quality Ordinances are scheduled to go to the Council floor September 18, 1989. DPW Hammer stated letters were delivered to contractors requesting input regarding the ordinance pertaining to demolition. There have not been any responses. DPW Hammer stated the only problem he can find with the ordinances is the definition of a parking lot, which is not clearly defined as it is stated. There are portions of property in which paving should not be required. Discussion took place regarding the definition of a parking lot and which properties are affected. C. Furlong suggested the definition state what 1s not a parking lot rather than what is a parking lot. Also, that there may be alternatives to paving. The Committee agreed with the suggestion of C. Furlong and referred the change in definition to City Attorney Neier. Discussion took place regarding the responsible department, Public Works or Building. The Committee decided to have Public Works as the designated responsible department. Building Official Kerzman questioned the standards governing the demolition and the guidelines for inspection. Asbestos removal is not mentioned In the ordinance. DPW Hammer is to contact Bob Raisch of Air Quality in Helena for response to standards of demolition and report back to Council. STREETS - 5TH ST. E. Surveyor Zavondy believes the Council meeting minutes regarding the decision on the design of 5th St. E. are unclear. It appears Committee action is needed before proceeding with the project. C. Hopkins stated the motion seems clear and reads as follows: "The committee recommended and Hopkins moved that Fifth Street East be reconstructed to a width of 44 feet, allowing a 5 foot Safety Easement on the North and South sides of Fifth Street East, and the City Attorney draft the proper Safety Easement Documents, the adjacent property owners will bear the responsibility for sidewalk installation. C. Hafferman seconded. (This project is for one block between Main Street and First Ave. East.)" C. Hopkins stated the amendment to the motion requested a report form the Committee and staff on a recommended solution of which C. Hopkins believes is related to only landscaping and barricades to be installed. In response to the request of the Council, the Committee decided to installconduit and knockouts for decorative lights. STREETS - GENERAL Surveyor Zavodny requested the warranty items on the Sth Ave. W. project be addressed by the individuals responsible. C. Hopkins is to request a report from Mayor Kennedy and City Attorney Neier. DPW Hammer stated a brief update on streets completed to date. Out of the remaining projects from the 1988-89 Street Reconstruction/Maintenance Program all but 5th St. E. • and 6th Ave. W.N. have been completed. He is working on coordinating 3rd St. E. DPW Hammer informed the Committee he has almost completed a three year reconstruction/ maintenance for inside and outside tax increment. He is requesting expediency o1 ,,,September 12, 1989 PUBLIC WORKS COMMITTEE MINUTES Page 3 approval for budgetary planning and bid preparation for 1990. DPW Hammer reported Sherry Lane was overlayed on Thursday September 7, 1989. 40 Surveyor Zavodny reported he is currently working on resolution of the Burger King Project. DPW Hammer requested the Committee to consider implementing a policy for boulevards. It is a problem in designing streets if people are parking on boulevards in relation to landscaping and right of way. OTHER - ALLEY CLEAN UP C. Furlong inquired about alley clean up. There seems to be a problem in timeliness of clean up. Discussion took place regarding resolution of the alley clean up problem. Several suggestions include the following: 1. Hiring additional personnel to conduct alley clean up year round. 2. Advertise extensively regarding time frame for alley clean up. 3. Increase rates to cover additional service. 4. Provide service on a monthly basis. 5. Create a hotline for information on time frame for alley clean up or location of route. The staff will report back with various solutions, costs, and benefits as a proposal for a policy, etc. Adjourned: 11:05 A.M. • ss