07-20-89 Public Works Comm MinutesJuly 20, 1989 PUBLIC WORKS COMMITTEE MINUTES
Attendance: Chairman Hopkins, Councilwoman Hafferman.
8:00 A.M.
Others Present: Mayor Kennedy, DPW Hammer, Surveyor Zavodny, Street Supt. Brady,
S%W Supt. Van Dyke, Mark Miller, Dana Jefferies of Plum Creek, Tom Arvidson of
Anderson Masonry Supply, Terry Richmond of Morrison-Maierle, Don Ryan of Columbia
Falls Aluminum, Bob Raisch of MDHES-Helena, Bill Myers of Air Quality Committee,
Joe Russell of the Flathead County Health Dept.
AIR QUALITY Mr. Raisch introduced members of the Air Quality Advisory Committee
and then stated a brief history regarding the air quality problem in Kalispell as
evidenced by previous study and testing using PM10 Standards. The study identified
reintrained road dust as the primary contributor at 70% - 80%. The Advisory
Committee has met several times and has drafted recommendations. He presented
three documents for review. 1.) Background Document, 2.) Recommendations,
3.) Demonstrates recommendations should achieve compliance with the PM10 Standards
through the year 2000.
Mr. Raisch stated that in developing the recommendations the committee members attended
several meetings. Numerous options were researched keeping in mind the following:
1.) Establishing recommendations to protect public health, 2.) Keeping requirements
at the local control level, 3.) Balancing benefits of the option with the cost of the
option, 4.) Enforcibility. The recommendations presented are in the form of draft
ordinances, resolutions, and suggestions. The ordinances apply to private entities
and other public agencies. The resolutions are a committment by the City itself.
The suggestions are more conceptual than specific.
Each recommendation is identified as either a core or an alternative recommendation.
Core recommendations are what the Advisory Committee feels is essential to achieve
compliance. Document #2 states recommendations which the committee felt are the keys
to reduce PM10 concentrations in Kalispell. Item #1 is Ordinance ail and Resolution #1:
If adopted, requires a sanding material to be used by both the City, State, or anyone
else applying sand in the City to meet certain sanding specifications. Mr. Raisch
stated after meeting with state maintenance personnel he was advised that if there
is an ordinance on the books, the state will comply with sanding requirements. A
suggestion of the committee is to work out a maintenance agreement between the City
and the State Highway Dept. where the City would take over sanding, sweeping, and
flushing in return for payment compensation.
Item #2 is Resolution #3: A sweeping and flushing ordinance. If adopted, requires
that during the summer season sweeping and flushing be done on an as needed basis.
During the winter and early spring it refers to prioritizing streets for sweeping and
flushing. The sweeping will have to commence the first working day after streets
become bare of snow or ice and temperatures are warm. If a maintenance agreement
cannot be worked out with the highway department then an ordinance would be required
in addition to the resolution.
Item #3 is Suggestion ill: Voluntary Emmission Curtailment Program, primarily designed
to reduce wood burning during periods of poor atmospheric dispersion and poor air
quality on a voluntary basis.
Demolition and Construction Ordinance: Requiring anyone doing demolition or construction
involving 3,500 sq ft of floor space or 4,000 sq ft of surface area to obtain a permit
from the Public Works Dept. The permit application would require incorporating a dust
control plan. EPA will allow exemptions for exceeding the PM10 Standards if reasonable
precautions have been taken and the ordinance followed.
C. Hafferman stated that the EPA objection dealt with the demolition of an old building.
She questioned the means for dust control.
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Mr. Raisch responded the ordinance could include dust suppression on the barrier around
the demolition, shielding by canvas, etc. Each project would require handling on a
case by case basis by the Public Works Dept., who will have the authority to determine
reasonableness.
Street Paving and Dust Control, Resolution #2: Requires any new streets in City limits
which have a traffic flow of over 50 cars per day to be paved. Any existing street as
of January 1, 1990 which has a traffic volume of 200 cars per day would require a plan
for dust abatement, either paving or treatment on a regular basis. That plan would be
approved by the Public Works Dept. and would have to be in effect by 1992.
DPW Hammer stated this resolution will not have a major effect on the City. There are
only two or three unpaved streets other than alleys.
Mr. Raisch stated the main aspect is to assure that streets are paved in the future.
There is a similar resolution for parking lots, devised almost identical and works
on a 5,000 sq ft area parking lot or 15 vehicle parking capacity. It will require
paving of new parking lots, existing lots would go through the plan process.
A recommendation is included for development exposed land area. If the Public Works
Dept. or the Health Dept. notes dust coming off of the excavation or exposed area and
remains uncontrolled for 90 days, the owner can be requested to take action to alleviate
the problem within 60 dyas. An emergency provision is also included: If it is causing
a lot of dust the Health Dept. can take immediate action to solve the problem.
In addition to the above recommendations suggestions are included as follows:
1.) Maintenance Agreement with the State, 2.) Consider the concept of the Kalispell
bypass, 3.) Wood stove curtailment program valley wide, 4.) Paving roads throughout
the valley on a priority basis.
The third document is regarding demonstration of adequacy, which shows whether or not
the recommendations would comply with the standards through the year 2000. The
demonstration is contingent on the three items as well as the other items which are
designed to reduce emmisssion growth. The Committee is asking the Public Works
Committee to consider the recommendations and approve some type of similar regulations
which are at least as effective and refer to the entire Council.
C. Hafferman questioned how EPA could expect Kalispell to act as an island when the City
is affected by surrounding activities. Dust abatement is expensive.
Mr. Raisch stated that even though activities are going on around Kalispell, they are
not impacting readings as much as activities within Kalispell. Readings are considerably
lower in areas between cities.
Mr. Ryan stated the standard is designed not for asthetics but for the population that
is exposed to the particulate.
Brief discussion then took place regarding enforcibility and variances for exceptional
events.
Mr. Raisch is to arrange a meeting with state Highway District Engineer, DPW Hammer,
and himself to discuss possible agreement for sweeping and flushing state highways
with the City limits of Kalispell.
C. Hopkins complimented the efforts of the Advisory Committee. He requested time to
review the documents provided as well as the draft ordinances of the City Attorney,
possibly in a Council Workshop, before bringing to the Council for decision. Persons
present agreed.
DPW Hammer requested Mr. Raisch to review the draft ordinances prepared by the City
Attorney and inform of acceptability.
July 20, 1989
PUBLIC WORKS COMMITTEE MINU Lb
Members of the Air Quality Advisory Committee then excused themselves from the meeting.
ABANDONMENT OF.MISSION LANE Surveyor Zavodny explained that Austin Miller began the
process of having Mission Lane abandoned. Before he could accomplish this he passed
away. His son has obtained all land owner signatures on the petition and is presenting
this to Committee.
The former Public Works Committee concurred with the abandonment and authorized the
City Surveyor to work with Austin Miller to arrange for the abandonment.
The Committee agreed that prior to recommending the abandonment of Mission Lane to the
Council as a whole, the Public Works Department is to request the County Clerk to
verify the property owners and that there are no other property owners.
6TH STREET WEST Surveyor Zavodny reported the Public Works Department has negotiated
a contract for the engineering of 6th St. W. with Morrison-Maierle. The following
is a breakdown of the fees to be charged: 1.) Design $13,310, 2.) Construction $10,890,
3.) Final Inspection and Asbuilt Drawing $800. The ceiling is not to exceed $25,000
in any circumstances. In the contract presented, the engineer has a statement as follows:
"The owner and engineer mutually agree to reserve the right to renegotiate the cost of
the construction phase services and operational phase services should more than 14
months elapse from the date of this agreement and the owner's notice to proceed for
construction phase services or the operational phase services."
DPW Hammer stated the budget will dictate whether or not this job is accomplished.
Engineering may still be done, and again this money was not budgeted.
Surveyor Zavodny stated the City can move ahead with the project and attempt to build
the street this construction season or proceed with the design and bid out next spring.
C. Hopkins stated that if this project can be tied into the expanded parking lot it
may be looked at as a package project. He believes Morrison-Maierle should proceed
on the design.
Surveyor Zavodny recommended the Committee request the City Attorney to add an exhibit
to the contract. An exhibit relative to 3.10 of the contract presented, "Owner
designates a person to represent owner at the site who is not engineer or engineer's
agent or employee the duties and responsibilities and limitations of authority of
such person —shall be set forth". The Public Works Department of the City of Kalispell
definitely reserves the right to be on the job site at any time to perform any and all
inspections believed necessary. This should be perfectly clear and included as an
exhibit in the contract. Who should be notified in the engineer's absence should also
be made clear.
Mr. Richmond agreed. In addition, he requested identification of designated persons.
He doesn't want other departments on the site directing if they are not charged with
this responsibility. Morrison-Maierle requests the City to have a designated project
representative contact for the engineer, one individual rather than the entire Public
Works Staff.
DPW Hammer stated the Public Works Department usually designates one project coordinator
for every project. The chain of command is always followed.
Mr. Richmond presented and briefly explained CAD generated drawings in preliminary form
for the street layout from survey notes.
The Committee agreed to recommend to the Council on August 7, 1989 to authorize the
Mayor to sign the contract.
Mr. Richmond then excused himself from the meeting.
July 20, 1989 PUBLIC WORKS COMMITTEE MINUTES Page 4
SOUTH MERIDIAN ROAD DPW Hammer reported problems which need resolution, i.e.,
1.) Retention site, 2.) Curbing. The City Attorney is to contact the county
regarding curbing. It may require an RSID (60 - 40 vote) and the City is most
likely not to get the vote. The residents living adjacent to Meridian Road like
the road the way it is. The City may decide to pay for the curbs. A letter was
sent out by Mayor Kennedy regarding the retention basin site and DPW Hammer is unaware
of any response.
DPW Hammer stated the staff has been looking at other alternatives. He explained a
drainage problem at the residence of Jim Pittman who lives at the corner of loth Ave. W.
and 7th St. W. as well as surrounding area in need of reconstruction and storm drainage.
S/W Supt. Van Dyke stated that in order to solve Mr. Pittman's problem the City will
have to install storm system for three blocks.
DPW Hammer stated the money for 7th St. W. is being shown as a budget request. He
suggested the City further install a storm system for 2.5 blocks and tie into Meridian
Road. C. Hopkins stated that he would also like to see sewer main extended at the
same time.
This would eliminate negotiations for the retention detention type basin. S/W Supt.
Van Dyke stated in discussion with Dennis Carver the conclusion is that even if the
City were to obtain the triangular parcel of property it may not be large enough.
Surveyor Zavodny stated the problem he is encountering on Meridian during this design
is the installation of sidewalks. He does not disagree but sidewalks need to abuts
the curb because of the right of way. He has an excellent design for the road, without
sidewalks it will work, with sidewalks driveways will be steep and that portion of the
walkway will be steep.
DPW Hammer stated the road can also be constructed with certain areas provided for
sidewalks and sidewalks placed at a later date.
C. Hopkins questioned if the street can be completed from the RR tracks to 2nd St. W.
without impacting studies for the west side neighborhood. Surveyor Zavodny responded
yes, but.water will be ponding around the intersection of 2nd St. and Meridian.
C. Hopkins questioned water main installation proposals. DPW Hammer responded he
believed the main could be adequately designed in-house as it is a replacement and
not a new installation.
e
C. Hopkins stated Meridian Road is a very complicated project and one of the most
important projects the City will accomplish. With all of the problems and no solutions
here today he suggested patching take place, do the needed planning for construction,
and plan on an early start next year.
The Committee decided and Mayor Kennedy agreed to postpone reconstruction for planning
purposes. In addition, storm, and water should be budgeted.
Adjourned: 10:30 A.M.
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