06-08-89 Public Works Comm MinutesJune 8, 1989 PUBLIC WORKS COMMITTEE 8:00 A.M.
Attendance: Chairman Hopkins, Councilman Schindler, Councilwoman Hafferman.
Others Present: Mayor Kennedy, DPW Hammer, City Attorney Neier, Surveyor Zavodny,
Street Supt. Brady, S/W Supt. Van Dyke.
RECOMMENDATION - BID AWARD Surveyor Zavodny presented written recommendation of the
Public Works Staff for the award of bids received as follows: (Copy Attached)
1. 6" Uncrushed Sub -Base Award to NuPack
2. Crushed Base 3/4" Minus Award to McElroy & Wilken
3. Pipe Bedding Award to McElroy & Wilken
4. Hot Mix Award to A-1 Paving
5. Excavation Award to McElroy & Wilken
6. Truck Rental Award to Dan Lybeck
7. Curbing Installation - Southwest Kalispell Award to Marriott Concrete
8. Curbing and Sidewalk Installation for the Year Ending December 31, 1989
Award to Sandon Construction
In the event of a tie between bidders the recommendations were based on the actual
mileage from the Flathead County Court House, utilizing state highways and other major
roadways, to the main entrance gates of the identical bidders. Mileage is a constant
factor.
Lengthy discussion took place regarding quality of material and recourse available
to the City of Kalispell. The Committee decided to address problems on a case by case
basis.
C. Schindler moved to recommend to Council to accept the recommendation of the Public
Works Staff for the award of contracts. C. Hafferman seconded. With all in favor
the motion carried.
The Committee was in agreement that the Public Works Staff and the City Attorney are
to review contracts.
Surveyor Zavodny requested the Committee to inform persons responsible to expedite the
Notice of Award and Contract preparation.
6TH STREET WEST - ENGINEERING SELECTION Mayor Kennedy presented written recommendation
from the selection committee for the engineer selected for 6th St. W. as Morrison-
Maierle. The Committee reviewed the attached memo.
C. Hopkins moved the Committee recommend to Council to accept the selection committee's
recommendation to award the engineering of 6th St. W. to Morrison-Maierle. There being
a second and all in favor, the motion carried.
4TH STREET WEST Mayor Kennedy stated 4th St. is a major fire route and requested the
Committee approve the reconstruction of this street. This is also a request of the
Fire Department.
DPW Hammer stated since the project does not require water main replacement/repair, it
will be a quick reconstruction job which can be completed in four to five days. The
cost will be as inexpensive as an overlay.
The Committee agreed to authorize the reconstruction of 4th Street.
2ND AVE. EAST C. Hopkins reported C. Nystul felt bad regarding the outcome of the 2nd
Ave. E. recommendation from the Public Works Committee.
June 8, 1989 PUBLIC WORKS COMMITTEE
Page 2
2nd Ave. E. - Continued
Surveyor Zavodny stated surveying is required for 2nd Ave. E. repair and recommended
maintenance be performed in the interim.
COMPACTOR PURCHASE - STREET DEPARTMENT Street Supt. Brady explained the immediate need
for a compactor purchase in the Street Dept. He stated the one presently owned is in
need of drastic repair and that it would not be cost effective to repair. The parts
are obsolete and are hard to find. At this time the repair is going to cost as much
as a new purchase. Street Supt. Brady requested approval to purchase a new compactor.
The funding is available in the General Fund Street Department overall budget. The
compactor would be charged to line item 940, which does not have budgeted dollars.
The overall remaining budget will cover the cost of the purchase.
The Committee approved the purchase of a new compactor.
C. Hopkins will discuss the purchase with all Council Members not present for any
objections.
MERIDIAN ROAD - REQUEST FOR PROPOSALS S/W Supt. Van Dyke stated proposals are needed
for water main installation on Meridian Road and requested direction from the
Committee.
The Committee agreed to refer the request to the Sewer and Water Committee.
Adjourned: 9:45
ss
PW-0040-89
�4__
"ITIIIIIIiIiIIIAIIIII,
CITY oP
John "Ed" Kennedy, Jr.
rlC
Il
IVfayor
(406) 752-G600
DATE: June 7,
1989
TO: Public Works Committee
FROM: Public Works Staff
SUBJECT: Awarding of Bids - Public Works Recommendations
1. 6" Uncrushed Sub -Base
Bidder Unit Price Total Price
Dr:iwcr 1997
N:ilispell, MoII :uui
JJUa-1997
NuPack $1.00/ton $18,150.00
A-1 Paving $1.00/ton $18,150.00
L.H.C. $1.05/ton $19,057.50
McElroy & Wilken $1.25/ton $22,687.50
NuPack and A-1 Paving have submitted identical bids. Based on the actual mileage
from the Flathead County Court House, utilizing state highways and other major
roadways, to the main entrance gates of the identical bidders it has been
determined that the shortest distance is to NuPack. Based on mileage, as mileage
is a constant factor, the Public Works Staff recommends the bid for 6" Uncrushed
Sub -Base be awarded to NuPack.
2. Crushed Base 3/4" Minus
Bidder Unit Price Total Price
McElroy & Wilken $3.00/ton $16,410.00
NuPack $3.00/ton $16,410.00
A-1 Paving $3.15/ton $17,230.50
L.H.C. $3.24/ton $17,722.80
NuPack and McElroy & Wilken have submitted identical bids. Based on the actual
mileage from the Flathead County Court House, utilizing state highways and other
major roadways, to the main entrance gates of the identical bidders it has been
determined that the shortest distance is to McElroy & Wilken. Based on mileage,
as mileage is a constant factor, the Public Works Staff recommends the bid for
Crushed Base 3/4" Minus be awarded to McElroy & Wilken.
SUBJECT® Awarding of Bids - Public Works Recommendations
June 7, 1989
Page 2
3. Pipe Bedding
Bidder Unit Price Total Price
McElroy & Wilken $2.95/ton Item 1 $11,800.00
$2.95/ton Item 2
L.H.C. $2.40/ton Item 1 $11,800.00
.$3.50/ton Item 2
NuPack $3.00/ton Item 1 $13,200.00
$3.60/ton Item 2
L.H.C. and McElroy & Wilken have submitted idential bids. Based on the actual
mileage from the Flathead County Court House, utilizing state highways and other
major roadways, to the main entrance gates of the identical bidders it has been
determined that the shortest distance is to McElroy & Wilken. Based on mileage,
as mileage is a constant factor, the Public Works Staff recommends the bid for
Pipe Bedding be awarded to McElroy & Wilken.
4. Hot Mix
Bidder
A-1 Paving
NuPack
Unit Price
$16.80/ton
$19.50/ton
$104,143.20
$120,880.50
The Public Works Staff recommends the bid for Hot Mix be awarded to the low
bidder - A-1 Paving. As the availability of hot mix cannot be guaranteed on
a daily basis by any vendor, the Public Works Staff recommends arrangements
be made with the second lowest bidder - NuPack to supply hot mix at a price
agreeable both to NuPack and the Public Works Department.
5. Excavation
Bidder Unit Price Total Price
McElroy & Wilken $69.00/hour $20,700.00
The Public Works Staff recommends the bid for Excavation be awarded to the only
bidder - McElroy & Wilken. Last year's excavation bids were $50.00, $68.00,
$76.50 and $77.93 per hour. McElroy & Wilken's bid of $69.00 per hour is well
within acceptable limits.
6. Truck Rental
Bidder
Dan Lybeck
Doyle Enterprises
NuPack
L.H.C.
McElroy & Wilken
A-1 Paving
Unit Price
$35.00 per hour
$37.25 per hour
$38.00 per hour
$38.50 per hour
$38.50 per hour
$45.00 per hour
The Public Works Staff recommends the bid for Truck Rental be awarded to the
low bidder - Dan Lybeck providing Mr. Lybeck will certify the availability of
three trucks within the framework of the contract.
ruollc worxs uommiEree
SUBJECT: Awarding of Bids - Public Works Recommendation
June 7, 1989
Page 3
7. Curbing Installation - Southwest Kalispell Project
Bidder Unit Price Total Price
Marriott Concrete $4.82/foot $67,962.00
NuPack $6.99/foot $98,559.00
Sandon Construction $7.40/foot $104,240.00
The Public Works Staff recommends the bid for Curbing Installation/Southwest
Kalispell Project be awarded to the low bidder - Marriott Concrete.
8. Curbing and Sidewalk Installation For The Year Ending December 31, 1989
This bid contained 15 items. Sandon Construction and Marriott Concrete
submitted bids. Sandon Construction was low bidder on 14 of the 15 items.
The Public Works Staff recommends the bid for Curbing and Sidewalk Installation
For The Year Ending December 31, 1989 be awarded to Sandon Construction.
ss
PW-0039-89
John "Ed" Kennedy, Jr.
Ivlayor /
(406) 752-6600
DATE: June 7, 1989
TO: Public Works Committee
FROM: Selection Committee
SUBJECT: Engineering Services for the 6th Street West Project
Dr;wer 1997
K;ilislu•II, Alont;uin
599Ua-N97
Request for Proposals was advertised on May 23, 1989 and May 30, 1989. A deadline
was set for submission of proposals at 5:00 P.M. on June 5, 1989. Firms submitting
proposals by the deadline were Thomas, Dean & Hoskins, Carver Engineering, Stokes
and Associates, and Morrison-Maierle/CSSA. The Committee set up to review the
proposals was composed of S/W Supt. Van Dyke, Surveyor Zavodny, and Street Supt.
Brady. Mayor Kennedy sat in on the committee meeting. The firms were evaluated
as per the Request for Proposals based on the Criteria for Evaluation as set out
in the RFP.
The Public Works Staff and Mayor's basic philosophy is: 1) to acquire the best
service for the citizens of Kalispell, 2) best utilization of the taxpayers
dollars, and,. 3) when at all possible all things being equal to spread the
engineering services out among the engineers of our community.
The committee met at 8:00 A.M. on June 7, 1989 and reviewed the proposals. The
recommendation of the selection committee for the engineer for the 6th Street West
project is Morrison-Maierle/CSSA.
Things to be considered by the Council: 1) Flathead High School resumes classes
on August 28, 1989, completion of the project will not occur until September 20,
1989. Morrison-Maierle/CSSA feels that the construction of 6th Street West between
6th Ave. W. and 4th Ave. W. could be completed by August 28, 1989 with final project
completed by September 20, 1989., 2) Speed is of the essence so that we can get
this project going.
Ben Van Dyke, S/W Supt.
Fred Zav dny,\City Sury r
X)
Dick Brady, StreeY Supt.
BVD/FZ/DB/EK:ss