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03-31-89 Public Works Comm Minutesmarch 3i, s rbbLiu WONKS LOCli1 L'16t WATER AND SEWER COMMITTEE MINUTES Attendance: Chairman Nystul, Chairman Hopkins, Councilwoman Hafferman, and Councilman Schindler. • Others Present: Mayor Kennedy, City Attorney Neier, City Accountant Robertson, Street Superintendent Brady, Dennis Carver of Carver Engineering, and Butch Woolard of LHC, Inc. SOUTHWEST KALISPELL - Bid The City Attorney has provided the Committee with a memo expressing legal opinion in relation to a $30,000.00 bid error on behalf of LHC, Inc. LHC, Inc. has presented evidence to the City Attorney to support their claim. The Committee was in agreement to recommend to the City Council to award the low bid of LHC, Inc. with the addition of the $30,000.00 error. Budget - City Accountant Robertson presented the Committee with actual budget breakdown costs based on the bid of LHC, Inc. which includes a 5% contingency. She reported there is adequate funding available to complete the project. Mr. Carver stated he does not foresee any change orders. WASTEWATER TREATMENT PLANT City Accountant Robertson presented and explained an EPA Budget Summary for the Kalispell wastewater project. Contract - City Attorney Neier reported the contract for Design and Construction Engineering which has been negotiated with Carver Engineering and SESI has also been reviewed with EPA and has changed substantially. Carver and SESI have both been named responsible for the entire project rather than separating tasks. • Effort was made to reduce the cost for design engineering by $30,000.00. Due to the complexity of the design it will cost more for engineering than allowed under EPA Regulations. Mayor Kennedy advised the Committee to proceed with a recommendation on the contract due to timeliness for compliance as scheduled. The Committee agreed if contract negotiations are complete the City Council at their meeting of Monday, April 3, 1989 can authorize the Mayor and City Clerk to sign the documents. City Accountant Robertson recommended a rate increase of 12% for two to three years in both the water and sewer funds to fund the bonds for the WWTP and for upcoming projects in the water division. C. Nystul requested a legal time table from the City Attorney and will place this issue on the next Sewer and Water Committee agenda. EVERGREEN SEWER Mayor Kennedy questioned the progress of the Evergreen sewer issue. C. Nystul stated the Committee has to reach an agreement and respond to Evergreen's letter of January 29, 1989. C. Hopkins stated he understood there was direction given from the Sewer and Water Committee to allow the staff to pursue the proposal for conventional sewer down the strip. 0 C. Schindler expressed total opposition to annexation. WATER AND SEWER COMMITTEE MINUTES C. Nystul stated the $435,000 difference in funding of the staff's proposal is a problem as there is no basis to charge this amount to Evergreen. In addition, • the proposal does not address the multitude of failed septic systems beyond Phase I which with Evergreen's proposal would receive 85% participation for small diameter. If Evergreen does not make a decision in a timely manner, the grant may be forfeited. The Sewer and Water Committee will meet Tuesday, April 4, 1989 at 8:00 A.M. to discuss the Evergreen sewer issue. Adjourned 8:35 A.M. ss 0 •