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10-17-88 Public Works Comm Minutes0 PUBLIC WORKS/PUBLIC SAFETY WATER AND SFWER COMMITTEE MINUTES OCTn0FR 17, 1900 4:00 P.M. Att:r-_ndance: Chairman Gunnerson, Councilwoman I-lafferman, Counr_il.man ,chinrller, and Counr_i.lman Nystul_ Othrrs Present.: Mayor Kennedy, Councilman Furlong, Councilman 1-lopkins, DPW Hammer, Police Chief Clark, Surveyor Z_avodny, Con,itruct,ion Inspector Van Dyke, Street Supprinterrrlent Brady, and Andy lydv. Cnunr.iIwoman Ilafferman oppnod the meeting with the following first agenda item. HIGH SCHOOL - UNI_DADING /t-OADING ZONE Police Chief Clark stated the __........- ---.._-.__ . -- -------------- ---- — - --- construction at the high school is complete and he has received a r-egrrest; from the High School for loading/unloading bus zonr-s. Police Chief Clark requested the Committee to recommend to the CiLy Council they approve tho following locations for loading and unloading -zones for buses from 11:00 A.M. t❑ 4:00 P.M.: 1) Immediately adjricent to the east side of the high school, and 2) On the north side of Lhe high school, 145 Feet for buses only and the remainder to be for parents to pickup and drop off students. Policp_ Chief Clark stated he has received a request for a four-way stop a]; 4th Street West and 5th Avenue West, lie has a]]. of tiro suppnrtivr data and requested the Council to accept; the recommendation to approve a four-way stop at thin, intersection and pass a resolution. The Committee was in agreement they should see tho supportive rlal;a and the criteria in the code book as well as look at the intersection hpfore making a decision. -The request for a four-way stop will be on the agenda for the Public Safety Committee. C. Gunnorson called for a motion for loading/unloading bus zones. C. Schindler moved the Committee accept the recommendation of the - Police Ctie_f. for approval of loading and unloading bus, zones _at the high sr_honl._ C. Hafferman-eCnnded the motion. The motion carried RL_ORGANIZATI(IN: WAIT_R/SEWf_R DEPARfMFNI- Mayor K.pnnrdy stated the City no longer ha-, a Water/Sewer Supt. as Andy Hyde's last day was October 14, 19t313. lie then presented the Committee with four various options for thrr nrganiz:ation of the departments. The proposed options are as fWifoIInws: stay with the present situation, Option fill Replace Ler/13ewer Supt., Add two positions: Water Supt. and Sewer Supt., 412 ct-rate a one position, separate Water from Sewer, have Supt. of each,. and 113 Create one position: Asst. for present Supt. The recommendation of Mayor Kenne-_rly is for approval of Option It2. (Hire e-.rparatr Superintendents) There is interest in both of the positions. 0 PI1111_rC WORKS/PURI_IC SAFETY/WATER AND SEWER COMMTTTEE MINUTES PAGE 2 Mr. Hyde stated he supports Options #1 and 42. Ile believes there is too much work involved for one person to do efficiently and stressed strongly the need for change. Two million dollar per year budgets and City resources require hirinq two or more people to be in charge of Lhe,e Departments. Lengthy discussion then took place of the various alternatives for reorganization .and qualifications of individuals who may apply for the posil:ion(s). Concerns of available budget were expressed by Councilmembers present. There are funds available in the grant for the wastewater treatment plant as well as funding left over from Administrative Transfers and vehicles mistakenly incorporated into the budget. The Committee agreed that the request I -or individuals should he specific as to the separate job descriptions for Water Supt. and Sewer Supt., but did not commit to any organizational. plan. C. Nystul moved the Committee recommend to the City Council to authorize and direct Mayor Kennedy to solicit through usual channels upon the development oi_ appropriate ,job deseriptrons for an individual to head the Water Department and an individual to head the Sewer Dr•partmerit, or with suffir_ient e�xerti_se in one of the two posit ions- Lo coordinate the Wastewater Treatment Plant improvement pro aELt_. C. Schindler seconded the motion. The motion carried unanimously in favor. -- SOUTHWEST KALISPI_LL - CURD AND GUTTER DPW Ilammer stated there is $74,000 in the budget to cover the r-ost of curb and gutter to address storm drainage in Southwest Kalispell. This cost is split between this budget year and next budget year. The money is in the budget as a means to fund the Southwest Kalispell project, but would take Council approval for expending the dollars. DPW Hammer explained the storm drainage would not be eligible for EPA Grant assistance and would be a City cost. The Engineer submitted his plans to WOO for review. There is a choice of $72,000 for culverts vs $74,000 for curb and gutter. C. I-lafferman spoke strongly against the City expending any money for r_urb and gutter for Southwest Kalispell. DPW I-lammer, explained the drainage problems in the area, if there is not any curb and gutter, the water will runoff onto the prope_r-ties and cau,;e the new streets to deteriorate at a faster pace Mr. Hyde explained this is not eligible in the sewer construction .grant program and the Community Development Block Grant was the only funding •.nurcr_ and no money is available for storm drainage. Storm drainage was discussed as a problem in previous meetings without t-.nlutino for funding. Dennis Carver in his review realized in r-epairing the existing ,torn drainage system to reinstall rulverts and ditches would cost $72,000, this is not good engineering practice.. PUBLIC WORKS/PUBLIC SAFETY/WATER AND SEWER COMMITTEE MINUIES PAGE 3 C. Furlonq stated that in previous meetings he had been assured that the funding was in place and Lhere should have been money to install culverts, or install curb arm qutter, in the initial bid. C. Schindler suggested creation of a Special Improvement Distrir_t for thn property owners to fund the curb and gutter. Ile disagrees with thr• City expending money to fund curb and gutter in this area. C. Gunner son stated this aroa should pay as others do. DPW Hammer staterl money has been set aside for the City's share on street- reconstruction and dons not include the cost for curb and quLLer or rulverts. The figure arrived at for estimate on the cost for reronstrur_I:ion was based upon using City forces. C. Gunnerson stated it shouldn't: go any further. The funding is not in place at this time and svos other areas in the City to expend the •dollars. ❑PW Hammer requested the consent: of the Committee to explain the decision to Community Development and Carver Enginr_erinq. Dennis Carver has requested a written statement from the City Council. to -delete the concept. C. Nystul suggested the Committee request Mr. Carver to attend a meeting and explain in detail possible alternatives. DPW tlamnrer stated the City Attorney had concerns regarding storm drainage and had written a memo to Mayor Kennedy. DPW Hammer had expressed his concern for the funding at various Committee and Council meetings as did City Accountant Robertson. Mr. Hyde stated the Engineers Seler-tion for Southwest Kalispell dealt with the question of drainage in the area. The pipelines have to be installed at a proper depth. Ground surface elevation has to be known in advance. ]he, scope of the design work for this area involved a mini --master plan for storm drainage. Carver Engineering conducted the mini -master plan research and has identified some alternatives for draining the area. This cost was never anticipated in the beginning of thr• project. Funding was in place prior to designing the project. The Engineer believes this to be a hidden cost that was never anticipated to be so high. Community Development should attend the meeLinq with Carver Engineering and the Committee to explain the I*riteria of the block grant. C. Runnerson recommended that this agenda item be brought to the next Piihlir, Works Committee meeting and invite Mr. Carver to attend. 4 • PUBLIC WORKS/PUBLIC SAFEIY/WATER AND SEWER COMMITTEE_ MINI.ITES PAGE 4 INTERIM PI_IOSPI-10RUS DPW Hammer statrarl the requirements of the Water Reality Bureau for the WWTP discharge permit state the City has to have a interim phosphorus system on-line and performing satisfactorily within 90 days of issuance of the final permit. DPW Hammer has sent a letter requesting an extension of 180 days. Ile doesn't believe they will grant the extension. The City needs to contract with an engineer and purchase the equipment. He recommends Carver Engineering, who conducted the plan for phosphorus removal for Whitefish which was approved by EPA. DPW Hammer explained the requirements, procedures, and costs for phosphorus removal. Mayor Kennedy is optimistic the City will be granted an extension. C. Nystul questioned the cost for engineering. DPW Hammer responded Carver Engineering stated it would probably cost less than 9:4,000 and •no more titan $5,000. The initial cost for the purchase of equipment is approximately $25,000-$70,000. The funding available comes from the Purifax settlement. C. Furlong requested the Water- and Sewer Committee provide him with complete details and accounting. He has attended a meeting with state employees with some talk about interim phosphorus removal and nothing was required at that time. He stated misunderstanding of the possible cancellation of the grant if interim phosphorus removal was not undertaken by the City. C. Nystul stated more accurately the discharge permit will require interim phosphorus removal until such time as the discharge permit of 1 mg/1 is complied with. If the discharge permit is not complied with the City is in violation of the Administrative Order of the State. Mayor Kennedy stated the permit was recently received and reviewed, these are conditions of the discharge permit. C. Nystul moved the Committee recommend to the City Council to direct Mayor Kennedy to solicit proposals to engineers for design of interim phosphorus removal. C. Schindler seconded the motion. C. Gunnerson called for questions. C. Schindler questioned if this includes attempting to obtain an �Xtension. C. Nystul stated whether the City does or does not receive an extension, the City will br required to conduct phosphorus removal, and strensed the need to continue forward. C. Grinner on requested a copy of the letter written. PUBLIC WORKS/PUBLIC SAFETY/WATER AND SEWER COMMITTEE MINUTES PAGE 5 C. Gunnerson called for a vote on the Motion made by C. Nystul. The motinn carried with C. Schindler opposed. FIRST ALLEY WEST C. Gunnerson questioned if Construction Inspector Van Dyke inspected the conduit on First Alley West. C. Gunnerson stated Kalispell Electric claims the Contractor is in definite violation of the specifications for conduit type and sweeps. DPW Hammer stated the Public Works Department has received a ropy of the letters sent to the utility companies requesting an approval of the way the conduit is installed. Construction lnspector Van Dyke has inspected the site. Mr. nillmayer has sent letters to modify the Specifications. Construction Inspector Van Dyke stated Billmayer Engineering wants to relax the specifications on all three major underground utilities. C. Gunnerson stated the conduit specifications required a 4B degree of sweep on the curvatures. Construction Inspector Van Dyke stated the •utility companies should not allow this to happen. C. Nystul stated the City has specifications which were approved by the utility companies and questioned if the conduit on the corners complies with the specifications. Construction Inspector Van Dyke responded no. DPW Hammer stated Jay Dillmayer claims the utility companies told him it was all right-. Construction Inspector Van Dyke has requested letters of approval from the affected utility companies. C. Gunnerson stated if the specifications were not being complied with the contractor should be required to take the conduit out of the alley. Adjnurned 5045 P.M. 1]