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05-04-88 Public Works Comm MinutesN May 4, 1988 PUBLIC WORKS/PUBLIC SAFETY 4:00 P.M. WATER AND SEWER COMMITTEE MINUTES Attendance: Chairman Gunnerson, Councilwoman Hafferman, Councilman Schindler, Councilman Nystul, Councilman Furlong. Others Present:Mayor Kennedy, DPW Hammer, Acting Building Official Kerzman, City Accountant Robertson, Police Chief Clark, Assistant Police Chief Hossack, W/S Supt. Hyde, Surveyor Zavodny, Construction Inspector Van Dyke, Ken Madsen, Larry Streeter, Steve Cummings, Ronnie Pack, Mr. Hensley, Don McCarthy, Walter Bahr, Dick Vollstedt, Bob Meinhardt, John MacMillan, Mick Blodneck. Chairman Gunnerson declared the Public Works/Public Safety/Water and Sewer Committee meeting open. REVIEW OF BIDS C. Gunnerson referred the review of bids for 1st Alley West Construc— tion to the Public Works Staff for recommendation to be broueht to the Committee ALARM SYSTEM Police Chief Clark presented a brief history of the alarm systems which are being monitored in the Police Department. He stated the position of liability on the City's behalf as well as lack of manpower and the stress factor on behalf of the dispatcher. C. Gunnerson opened the meeting for general comments. Mr. Bahr, representing First Interstate Bank, stated on behalf of the various banks in Kalispell, the alarms should stay in the Police Department. He expressed concern for the response time of the answering service if the alarms were relocated as well as the vulnerability of the bank personnel and the several million dollars in the banks. The banking community members agreed they are of the largest taxpayers and isservice paying the City for a level of services and believe they are entitled to the service of having the alarms monitored. He stated that the banks have had very good relations with the Police Department and like the arangement as it is at this time. Police Chief Clark stated that he does not have a problem of servicing the alarms to the banks, but would refer the liability issue to the City Attorney. City Attorney Neier stated when the City undertakes the answering of alarm systems, it is a proprietary function of government. The police function is the governmental function and responding to the alarms is the City's business. The answering of alarms is not a governmental function, but a proprietary function. Anytime the City takes on a proprietary function, it will assume some of the liability of the failing of the system. The alarms are not required to be in City Hall. It is the decision of the City Council to assume the liability in order to protect the position of the financial institutions in the community. C. Nystul stated that there is a method of documenting the information that comes into the City and what the responses are. With the bank alarms there is nothing to protect the City in regard to the interpretation of the alarm. Mr. Bahr stated that if the City wants a recording device, the banking community would assist the City in providing the device. C. Nystul stated that continued research should be conducted. He requested the City • Attorney to prepare a memo regarding what he has stated about the issue of liability. The Committee was in agreement to recommend to both the City Attorney and Police Chief to report back to the Committee in its regular meeting of June 8, 1988 with a recommendation at that time. c May 4, 1988 PUBLIC WORKS/PUBLIC SAFETY Page 2 WATER AND SEWER COMMITTEE MINUTES With no further business pertaining to the alarm systems of the banks, members of the Kalispell banking community excused themselves from the meeting. • WOODLAND PARK SEWER EXTENSION - OPENING OF BIDS C. Gunnerson opened the two bid packets as follows: 1) LHC, Inc., received at 2:48 P.M., 5-4-88 -- Total Schedule I: $16,866.88, Total Schedule II: $12,995.38 2) Pack and Co., received at 12:00 P.M., 5-4-88 -- C. Gunnerson read letter of appreciation, however, Pack and Co. did not submit a bid for the Woodland Park Sewer Extension Project. C. Nvstul moved the bids be referred to the Public The motion carried unanimously upon roll call vote. PARKHILL ROAD - PARKING PROBLEM Mr. Ruona stated that the parking problem is a result of the expansion of the Montessouri School and the increased traffic flow. The vehicles are parking on a portion of the lawn in front of his residence. He is requesting a barrier along the edge of the blacktop to prevent the parking. The Committee reouested the Public Works Staff to make a recommendation back to the Committee on June 8. 1988. DPW Hammer stated that the proper solution would be to place curbing, address sewer and water and widen the street, but will be an expense to all owners in the affected area. WATER MAIN INSTALLATION W/S Supt. Hyde stated that the street reconstruction schedule which was approved by the Council included three large water projects. He stated • that the Water Department doesn't have the manpower or the equipment to do the installation. The labor to install the materials will be over $10,000 and W/S Supt. Hyde requested the Committee to recommend the Council at thier next meeting to authorize him to go out for bids. C. Nystul moved the Committee recommend the Council call for bids at the regular Council meeting of May 16, 1988. The motion carried unanimously upon roll call vote. RECOMMENDATION ON REQUEST TO PAVE DPW Hammer presented a report and recommendation prepared by the Public Works Staff in regard to Dr. Madsen's request to pave a 22' portion of City property. The recommendation of the staff is to grant a 20 foot wide access from let Ave. W.N. The access may be paved from the edge of the existing road to Dr. Madsen's westerly property line. The remainder shall remain grassy boulevard. The property is located in a Neighborhood Professional Zone. Discussion of the affects of vacating or abandoning 10 - 15 feet on the sides of the street took place. Dr. Madsen stated he would rather see a curb and gutter, vacate property as necessary, make the street a one-way street and allow angle parking along the entire frontage of the buildings. The Committee deferred Dr. Madsen's site plan back to the Public Works Staff for • recommendation to the committee on June 8, 1988. -- A total review of the area, parking alternatives and the 20 foot approach area. i May 4, 1988 PUBLIC WORKS/PUBLIC SAFETY rage J WATER AND SEWER COMMITTEE MINUTES TWO MILE VISTA Steve Cummings, Attorney, presented drawings of the improvements for Two Mile Vista apartments. He stated a brief history of the project to date. • Mr. Cummings requested approval of a draft Developers Agreement for Mr. Pack over the next 20 years. W/S Supt. Hyde expressed his reservations of the agreement as it is presented. He requested that the consideration of Mr. Pack's request be postponed until the next Committee meeting of the week of May 9, 1988 in order to further complete detailed research on the agreement. DPW Hammer stated that in order to solve any dispute over the agreement, he believes the staff should prepare a recommendation on a point by point basis to be compared to the agreement prepared on behalf of Mr. Pack. The Committee agreed to postpone any decision until the next Committee meeting. C. Gunnerson stated that there will be a Public Works/Public Safety/Water and Sewer The agenda items will be 1) Two Mile Drive - Sewer Connection, 2) Sewer Reconstruction recommendation from the Public Works Department, 3) Police Chief Clark - Review Computer System and implementation of a Training Area, 4) Funding - City Accountant Robertson, 5) Evergreen Sewer SPEEDY OIL & LUBE - AIRPORT ROAD A discussion took place in regard to the encroachment of the concrete base and the concrete retaining wall for the Speedy Oil & Lube business on Airport Road was discussed. Mr. Streeter gave a brief history and description of the construction from beginning. Surveyor Zavodny stated that approval of the construction in the right-of-way was never granted. DPW Hammer stated that the retaining wall is a structure that cannot be issued a building permit in the right-of-way. Acting Building Official Kerzman has also advised the contractor that this could not be in the right-of-way. The Committee agreed to refer the issu Adjourned 6:30 P.M. as 0 tee and