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04-06-88 Public Works Comm MinutesApril 6, 1988 PUBLIC WORKS/PUBLIC SAFETY 4:00 P.M. SEWER AND WATER COMMITTEE MINUTES Attendance: Chairman Gunnerson, Councilman Schindler, Councilman Nystul, Councilman Furlong, Mayor Kennedy, City Attorney Neier, DPW Hammer, W/S Supt. Hyde, Street Supt. Brady, Construction Inspector Van Dyke. • Others Present: Jim Thompson, Architects Design Group, and Roger Hopkins, Daily Inter— lake. Chairman Gunnerson opened the Committee meeting with the first agenda item. FVCC — EXTENSION OF SERVICES DPW Hammer reported that upon conducted research, the extension of sewer services could be accomplished with one of the following options: 1) The sewer system could tie directly into the lift station, or 2) The sewer could tie into the manhole with an 8" sewer line. The water system in the area is currently 8", and the extension could run to a certain area and loop into the property. DPW Hammer stated there had been some problems in the area in regard to pressure for fire flows and the water main should be extended regardless of the college location. He went on to state that priorities will determine the timing of the extension. W/S Supt. Hyde further explained the need for the extension referencing Hardy Cross. He presented copies of engineers' estimates for water extension, contracted out prices, without city labor force assistance, based on a 12" line. Mr. Thompson requested the city to prepare something that states that adequate water for both domestic and fire protection will be available along Grandview Lane property line at the time the college connects onto the system. C. Nystul stated that there are two issues, one being the technical aspect, costs and a way to provide the services, the other is the political issue of how much the city is willing to pay for the extension. He requested Mr. Thompson to provide the city with a calculated fire flow requirement in order to determine the size of the main needed to provide adequate water. C. Gunnerson stated that the Public Works/Public Safety/Sewer and Water Committee will meet with the Community Development Committee and will jointly develop a recommendation for the area and present to the Council on May 2, 1988. The joint meeting will be held the week of April 18, 1988. LUTHERN HOOKUP FEES C. Nystul stated that the hookup fee is $500 per residential unit. There are 100 units for the Luthern Home. He stated that in the opinion of the staff and the City Attorney, the hookup fee for sewer is $50,000 and water is $10,000 as is in accordance with the ordinance. DPW Hammer stressed the point that the sewer and water rates are approved by the Public Service Commission and the city doesn't have any means to negotiate, adjust or modify the rates without changing the entire rate structure and referred his comments to the City Attorney. City Attorney Neier stated that the City of Kalispell is within its legal right to charge the $50,000 for sewer in accordance with the Tariff Regulation. Motion: C. Nystul moved that the recommendation of the Committee is for the City to proceed under the terms of the Water and Sewer Tariff Regulations and the hookup fees be imposed as designed. C. Schindler seconded the motion. This will be brought to the next Council meeting. • The motion carried unanimously upon roll call vote. April 6, 1988 PUBLIC WORKS/PUBLIC SAFETY Page 2 SEWER AND WATER COMMITTEE MINUTES STREET RECONSTRUCTION - PRIORITY LISTING AND FUNDING C. Gunnerson stated that the Committee is requesting the amount of dollars available, the priority list of streets • and the recommendations of the Public Works Staff for direction. DPW Hammer presented a packet of costs, available funding and listed priorities for the reconstruction of streets as well as a detailed maintenance summary. He also presented a map of the subdivision areas and explained the treatments for street maintenance. He stated the priorities for water and sewer installations and projects as well as funding available. DPW Hammer explained the cost sheet for reconstruction and also the funding available from the various Street Department funds. The Tax Increment funding will fund the street reconstruction in the tax increment district. The total money remaining for this year and the new budget is a total of $213,000 for materials. The material cost is $101,000 with $112,000 remaining in Street Department funds other than tax increment. Under Special Street Maintenance, $111,961 available dollars, the material cost will be $169,000 for the four subdivisions. There is a lack of $57,000 for doing the street reconstruction and all of the maintenance. However, these figures are based on material line items. DPW Hammer presented the Public Works Department's request for Tax Increment funding. W/S Supt. Hyde stated that the storm sewer cash flow has remaining only that which will pay for the bond until the next storm sewer assessment is received in December, 1988. Water funding revenues compared to expenditures will have enough to cover storm sewer. C. Gunnerson questioned DPW Hammer what can be accomplished based on the time line for this year. DPW Hammer responded the projects could be completed before the next budget •year of 1989-90. If everything was completed, it would expend all of the funds avail- able this year with the remaining funds for the salaries line item. He went on to state that the funding is available to do the outline for street reconstruction. DPW Hammer stated that there are a lot of contingencies based upon the street recon- struction and maintenance program, such as the Southwest and 1st Alley West funding, etc. To come up with a solid recommendation, it has to be based upon what the Committee decides as far as the other projects which may or may not affect the street reconstruction priorities, basically doing the 1988-89 budget. C. Schindler stated that some concrete decisions have to be made by the Council. C. Gunnerson stated that there is a time line for construction season and questioned the amount of reconstruction, maintenance, including cost, that can be accomplished. DPW Hammer responded that the City Council has pressed him in his position for four years and he hasn't "not" completed what he has said could be completed. C. Gunnerson questioned the priorities and expenditures. C. Nystul stated the Pavement Management Study is a valuable tool. He expressed concern that in the outline for maintenance, there is no maintenance in the main part of the city, and wants to know if the city should do minimal reconstruction and conduct per- manent patches and chip sealing to save and make streets drivable. He addressed some streets and intersections specifically. •Street Supt. Brady stated that some of the streets mentioned by C. Nystul are not in good enough condition to overlay or maintain. C. Nystul questioned the streets which were chosen for maintenance and reconstruction. April 6, 1988 PUBLIC WORKS/PUBLIC SAFETY Page 3 SEWER AND WATER COMMITTEE MINUTES DPW Hammer responded that when the staff reviews the priorities, storm water, curbs, funds available, traffic, maintainability, drainage, etc., are all addressed in the decision making process. He also stated that the first packet given to the Committee had included all of the intersections which were addressed by C. Nystul and noted that the contingency streets include intersections. C. Gunnerson asked DPW Hammer the following: 1) Is the packet his recommendation to the Council to have completed this budget year? DPW Hammer responded yes. 2) Is there enough time for completion? DPW Hammer responded yes, he thought so. 3) Are there enough dollars to support all of the streets? DPW Hammer responded yes. C. Schindler stated that he has seen DPW Hammer's work in the past and has no doubt that if he says he can accomplish this then he will accomplish this, but he wants DPW Hammer to have some concrete decisions made by this Council to back him up so that projects such as the Southwest project will not affect this program. C. Gunnerson stated that he doesn't want the Council to make a decision as to which streets will be done, this is DPW Hammer's expertise. DPW Hammer stated that when budget time comes, the sewer and water funds may not have enough money to support the whole project of 1st Alley West in regard to paving after the installations have been completed. This money, at the Council's option, may be taken from the Street Department or the Tax Increment funds for streets. DPW Hammer clarified that the funds are available right now to complete the reconstruction, that it is the best way to go, it is comprehensive and in the best interest of everyone. It may be that the college will cost $120,000 and he cannot categorically state that the money from the Water Department funds will cover this. He stressed that these are all • tied together. C. Schindler noted that this has happened in the past and things do come up, the things Council has never taken care of, and can interfere in the plan. C. Furlong stated that he believed firmly in the Southwest Project, based on the surety of the funding, and voted in favor of the project. He also stated that if this Committee approves this program and makes a recommendation to the Council with the idea that the funding is now in place, he will be against any attempt to expend this money for some other project. If this program is planned and funded, then he has no objection. DPW Hammer stated that the last estimate for the let Alley W. project was $600,000. There is $400,000 available. There is a possibility for the Council to utilize Tax Increment or Street Department fund monies for the balance. C. Nystul stated that of the Southwest project, water and sewer are totally funded. Street reconstruction has not been settled for this and was also not included in the cost for the street reconstruction outline presented to this Committee. The Committee discussed placing projects into sequence with available funding. C. Gunnerson suggested the first project would be to complete reconstruction within the tax increment district due to the funding being set. C. Schindler stated that by pushing the tax increment district to first, the rest of the city may suffer. This district has work done within the boundaries year after year due •to the available funds. He also stated that the Southwest project should wait until budget year 1989-90. DPW Hammer agreed that the reconstruction will probably not happen until 1989-90. April 6, 1988 PUBLIC WORKS/PUBLIC SAFETY Page 4 SEWER AND WATER COMMITTEE MINUTES Street Supt. Brady and DPW Hammer agreed that N. Meridian should not be placed as a lower priority. It has been surveyed, doesn't have utilities and most of the homeowners have •been contacted. Motion: C. Schindler moved that the Committee recommend to the Council to accept ♦hn P„hlir Wnrkg nenartment's Street Reconstruction and Maintenance Program. C. Nystul seconded. The motion carried unanimously upon roll call vote. Adjourned 6:35 P.M. as