04-20-88 Public Works Comm MinutesApril 20, 1988 PUBLIC WORKS/PUBLIC SAFETY 4:00 P.M.
WATER AND SEWER/COMMUNITY DEVELOPMENT
JOINT COMMITTEE MEETING MINUTES
Attendance: Acting Chairwoman Hafferman, Councilman Nystul, Councilman Saverud,
• Councilman Schindler, Councilman Furlong, Councilman Atkinson, Mayor Kennedy,
Police Chief Clark, Community Development Director Gallagher, Asst. Police Chief
Hossack, W/S Supt. Hyde, Surveyor Zavodny.
Others Present: Jay Billmayer, Billmayer Engineering, Mike Stocklin, Media Marketing,
Inc., John Peterson, Architects Design Group, and Rick Hull, Daily Interlake.
Acting Chairwoman Hafferman opened the meeting with the following first agenda item.
REPORT ON RETAINING ALARMS Police Chief Clark stated that detailed examination has
been conducted in regard to the alarms which the Police Department currently monitors.
There are 45 alarms in-house located in the Police Department, eight of which are
City alarms, three are agreement alarms and the remaining 35 alarms are deemed by the
City Attorney to constitute some liability to the City. The issue to address is the
liability of the 35 alarms. Both Police Chief Clark and City Attorney Neier recommend
that only the eight City alarms and the three agreement alarms be retained at the
Police Department, separate from the digital alarms.
Police Chief Clark stated the cost to the City is approximately $2,500 to retain and
repackage the alarms. Part of the $2,500 cost will be borne by the responsible parties
for the three agreement alarms and W/S Supt. Hyde is in agreement to pay the City Water
Department share for the remaining eight alarms.
Due to the liability aspect on the City's behalf, Police Chief Clark requested the
Committee to direct the City Attorney to notify Peterson Alarm Company providing a
minimum of 90 - 120 days to effect a transition.
• The Committee will recommend to the Citv Council at the next Council meetine concu
a
notice
Councilman Furlong requested the rationale of the recommendation by the Police Chief.
Police Chief Clark explained the monitoring system at present and also expressed concern
for the possible liability of the City if something should malfunction or if the alarms
were misread.
MAIN STREET HANDICAP PARKING Asst. Police Chief Hossack stated the Police Department
has been contacted in writing by Shelly Lang, requesting six handicap parking spaces on
Main Street. The initial request was sent to the Parking Commission, who declined
comment on the issue and referred the issue to the Public Works/Public Safety Committee.
After researching various locations, the recommendation of the Police Department is
to re -activate the handicap parking space on 2nd St. W. off of Main Street, the first
30 minute parking position, and to create a second position on the south side of 3rd
St. off of Main Street, which is a 30 minute parking position. Asst. Police Chief
Hossack stated that over a period of time and evaluation it can be determined if more
spaces are needed.
Councilman Atkinson questioned how the locations are monitored. Asst. Police Chief
Hossack stated the monitoring is conducted in accordance with Montana State Law.
•A prominently displayed sticker or license plates for the handicapped or disabled
must be on the vehicle. The fine for illegally parking in these spaces is $50.00
Councilman Schindler questioned if the information of the $50.00 fine could be incor-
porated in the signage of the parking positions.
' 1 April 20, 1988 PUBLIC WORKS/PUBLIC SAFETY Page 2
WATER AND SEWER/COMMUNITY DEVELOPMENT
JOINT COMMITTEE MEETING MINUTES
Asst. Police Chief Hossack stated that at present a decal is being made to post on the
• existing signs so as not to incur additional cost in the signing. This decal warns of
the $50.00 fine. Due to the fact that the Police Department has jurisdiction over
private lots, Police Chief Clark and Asst. Police Chief Hossack requested the input
of the Committee in regard to placing the decals on the signage in the private lots.
The recommendation of the Committee is to authorize the City Attorney to change the
existing ordinance and a motion will be based on the ordinance at the Council meeting
of Mav 2. 1988.
There being no further Public Safety issues on the agenda, Police Chief Clark and
Asst. Police Chief Hossack excused themselves from the meeting.
REQUEST TO PAVE A PORTION OF CITY PROPERTY Dr. Madsen requested authorization to
pave a 22 foot portion of the City property on 1st Ave. W.N. A site plan has not
yet been prepared and Dr. Madsen presented a sketch of the area.
After some discussion of the location of the building and the proportions of the
property, i.e., grass, trees, pavement, etc., C. Atkinson stated that this proposal
would be extending the business area on this block and sees no problem. Before a
decision is made, he would like to have DPW Hammer review the proposal.
Dr. Madsen requested the Committee to look at the site.
The Committee was in agreement to refer the request to the Public Works Department
Staff to report back to the Committee with a recommendation at the Committee's regu
• meeting or may v, tyao, v:UU r.M.
HWY 93 SOUTH RECONSTRUCTION W/S Supt. Hyde stated that the Water Department has been
contacted by the Highway Department requesting the City to locate the existing utilities
that are in the highway right-of-way. The Highway Department has a project in the
future to build a four lane highway. He stated this for informational purposes as well
as requesting the Committee to authorize for the City to go on record to the Highway
Department informing them that the City is concerned about the project and wants to
work with them and coordinate the reconstruction of the highway with the City's existing
utilities.
Councilman Atkinson moved the Committee recommend to the Council the Mayor be authorized
to sign a letter to the Highway Department stating the concerns of the City. The motion
was seconded and, with no one opposed, the motion carried.
FIRST ALLEY WEST CONSTRUCTION ENGINEER Councilman Nystul stated the City solicited the
Request for Proposals for Construction Engineering Inspection and the bids will be opened
for the construction on May 2, 1988, and requested a decision be made as to who will be
the Construction Engineer.
Mr. Billmayer, Design Engineer for the project, stated that Billmayer Engineering had
secured a detailed review by the Public Works Department, Building Department and Fire
Department, and has incorporated the comments in the plans. One set of plans has yet
to be signed off by the various affected departments and is in the Public Works Depart-
ment at this time.
• The Committee's recommendation to the staff is that the Mayor see that the approval of
the construction be expedited by the staff.
ry April 20, 1988 PUBLIC WORKS/PUBLIC SAFETY
WATER AND SEWER/COMMUNITY DEVELOPMENT
JOINT COMMITTEE MEETING MINUTES
Page 3
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W/S Supt. Hyde stated that after receipt of the proposals, the selection has not gone
beyond this point. Surveyor Zavodny stated that it may be that no one knows who will
be on the selection committee. Mayor Kennedy will decide who will review the propose
and the decision of who will be recommended will be reported back to the Committee.
FVCC - EXTENSION OF SERVICES Councilman Nystul stated the estimate on the water line
extension to the proposed college site is $119,000. He stated that the Public Works
Staff had looked at the existing water lines and the low fire flows in the Grandview
and Buffalo Head Subdivision at present and calculated the figures for the construction
of a 12" water main into the area.
It has been decided that the sewer service off of Grandview is close enough to the
proposed site that in Jim Thompson's view, who was at the previous meeting representing
Architects Design Group, the sewer location was not a cost problem. The only City
utility cost is for the 12" water main.
W/S Supt. Hyde stated that the proposal would bring a second 12" feeder line into the
subdivision from the north off of Grandview which would augment the existing system.
The capacity for fire flow at the north end of the subdivision is limited by the single
8" line, 1f looped with a 12" line, it would significantly increase the fire flow
capability. There has been problems with the existing fire flow capacity.
Councilman Saverud, for clarification purposes, stated that the City should be looking
at an upgrade in the area regardless of the proposed college site.
Councilman Furlong asked where the $119,000 for the extension of services was to come
from. Councilman Nystul stated that normally it would be the Water Department. There
was discussion of the sewer/water budget balance at this time.
Ken Madsen stated there is adequate water available there now for domestic use by FVCC.
The problem, which is there now, is fire flow for hydrants.
Councilman Saverud stated that the college won't know for at least six months what they
are going to do, but they would like information for their Board, specifically, an
intention of upgrading the system by the City if and when they do relocate.
Councilman Atkinson moved the Committee recommend that Council express their intention
to extend the water main to Grandview at such time that FVCC needs, if they relocate.
Councilman Saverud seconded. Motion passed on roll call vote with 4 aye's and 2 ab-
staining.
Councilman Saverud stated that was not exactly what FVCC was asking the City for at
this time. The college would like the City's intent to purchase the FVCC properties
(Blake and Heritage Halls) with Parking Commission/Tax Increment monies, with these
properties to be used for parking, but for resale for highest and best use at anytime.
the FVCC Board that the City will work with them on acquisition of these two properties
(Blake and Heritage Halls). Motion passed on roll call vote with 4 aye's and 1 nay.
Adjourned: 5:35 P.M.
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