10-06-86 Public Works Comm Minutes• October 6, 1986 PUBLIC WORKS COMMITTEE 3:00 P.M.
Chairman Ruiz and Councilmen Palmer, Schindler and Nystul in attendance.
Mayor Kennedy, DPW Hammer, Attorney Neier, Sewer and Water Superintendent
Hyde, Surveyor Zavodny, Construction Inspector Van Dyke, Street Superintendent
Brady, Police Chief Stefanic, Mike Fraser of TD&H and Roger Hopkins of .the
Daily Inter Lake also present.
5TH AVENUE WEST PROJECT - DPW Hammer stated that the problem with the
timing of the work on 5th that was the cause of this meeting had been solved
during the morning. Mike Fraser said Pack had been fighting water problems
but that was no excuse and 2 - 4 more blocks would be ready for paving by
the end of the week. The completion date for turning 5th over to the City
for paving was September 15. A small amount of time consideration could be
given for extra services. Imposition of penalties will be actual damages
and costs incurred by the City, which would include inspection time by both
the City and TD&H and some time for DPW Hammer. DPW Hammer stated that during
the last week when the subgrade was so wet there was no compaction Pack wanted
to give it to the City to pave, but he would not accept it. The City has
two options: 1) wait for weather to dry the road out sufficiently to allow
paving, or 2) have Pack remove the wet material and-r-eplace it with dry. The
decision was made to wait until after the weekend, hoping it would be a dry
one, and scarify it so aid in the drying. Jim Lynch of Pack agreed to that.
The time frame for total completion of the project is 180 days and Pack is
within that.
• IOTH STREET WEST - DPW Hammer explained that a third of the three blocks
of 10th which are part of the project is torn up for the water, a third for
the sewer, and there is an 8' strip -of old asphalt down the center. The contract
price for patching those three blocks is $20,000. Construction Inspector
Van Dyke explained the attached memo showing that for an additional $26,000
those three blocks can be completely reconstructed, including storm drainage.
C. Palmer asked about the City just patching, rather than the contractor,.
but DPW Hammer explained that it would be a real mess because there is only
about 8' of original pavement left in the center of the street. Mike Fraser
summarized the costs incurred for Phases I and II of the project and stated
that the costs were approximately $300,000 under the original $2.1 million
estimate. The reconstruction of these 3 blocks was not included in the original
plans because it was felt there would not be sufficient funds. There was
concern about the condition of the street through the winter. DPW Hammer
said if a decision was made soon the City crews could probably get all but
the paving done, and if the weather holds possibly the paving. The Committee
was concerned about other needs for the excess monies and wanted to see a
list of needs and costs (possible reimbursement of sewer and water funds,
lst Alley West project, and finishing several blocks of water line tie-ins)
before making a final decision. C. Palmer stated that there comes a point
when a street is not worth patching and this is a good example. The question
was asked why trenching was done here instead of total excavation, and again
the response was that it appeared originally that there would be a lack of
funds. The Committee requested a "shopping list" of needs for the remaining
funds.
s
V
PUBLIC WORKS COMMITTEE
• October 6, 1986
Page 2
LEAF PICK-UP - The Mayor indicated he has received phone calls indicating
an attitude of non-compliance with the leaf policy and felt it should be discussed
again. C. Palmer stated that the longer the City procrastinates the more
complaints there will be and that for the future there should be a list of
pros and cons, a summary, and a decision rather than dragging out a decision.
C. Schindler felt the City should do as it has in the past with leaf pick-up
and purchase a leaf -vac for next year. DPW Hammer confirmed that a leaf -vac
was the only real answer. C. Palmer asked if there could be an assessment
on the Kalispell Original only (since that is where the leaves are) rather
than the whole City paying when there are no leaves in some areas. Enforcement
of the request to bag the leaves is not possible without an ordinance to cover
it. After continued discussion the Committee consensus was that the City
is ASKING that the leaves be bagged this year, but there is no enforcement
of that, and a leaf -vac should be purchased for next year.
HERITAGE WAY STREET LIGHTS - The Public Works Secretary explained that
a decision needed to be made -on whether -the-l-ighting--for Heritage Way was
to be part of the City-wide lighting district or a special lighting district.
C. Schindler didn't see a need for lights. C. Nystul said there was definitely
a need at the intersection with Hwy. 93. DPW Hammer stated that at the time
of the development he had expressed a need to the developer but the developer
• had said they were not needed, so perhaps they should have the responsibility
if lights are put in now. The Committee agreed to authorize only the one
light at the intersection, and any additional would have to be with the creation
of a special lighting district to be paid for by the adjacent property owners.
ajg
•
SM-0078-86
•
CITY OF
John "Ed" Kennedy, Jr. °z`` j-/2ew
Mayor
DATE: October 6, 1986
TO: Ken Hammer, Director of Public Works
FROM: Ben Van Dyke, Construction Inspector
RE: loth Street West
•
a] 8
K]
PACK & COMPANY PATCHING COSTS
Two 6' ditches = 1490 S.Y. x $9.00/S.Y. _ $13,416
(1118 L.F. x 12 = 13,416 e 9 = 1490 S.Y.)
OR
Two 9' ditches = $20,124
CITY COST TO RECONSTRUCT STREET
Asphalt to pave 3 blocks (579 tons x $16.75) _ $9,698
Gravel and pit run = 4,632
Cushion = 4,632
Curb and Gutter (1638 x $6.25) = 10,237
Storm Drain (TD&H 5th Ave.W. estimated price)= 14,000
Excavation of 3 blocks = 2,880
TOTAL $46,079
Drawer 1997
Kalispell, Montana
59903-1997
.,�i�raliait r/u,
-1
EN'f�1I L_r' �,.11NG CONSULTANTS
3 Sunset Plaza • K.alisDe;I, Montana 59901-3691 • 755-5246 • Area Code 406
T. H- (TONI) THOMAS
P2sic erd SUPERVISING ENGINEERS
Dave Heckler - Sanitary
JACK HOLLAND Eery A. Hd,drix - Sanitary
Vlca P'-".'I r.achael Vv. Fraeer- Civil
Anry Rykels - Civil
JAMES A. CUMMINGS October 6, 1986 Lee Ehclinu - Structural
Secreiarv-Treasurer David Zahlier- Structural
WAYNE W. DEAN Re: Kalispell Phase II
e2.el arse l_nt -
Kenneth I3ammer
City of Kalispell
Box 1997
Kalispell, MT 59901
Dear Ken:
You have requested an update on project funding for
Phase I and Phase II of the Kalispell projects. We have
researched our file and have the following summary.
Phase I - Sanit
• Contract Bid
Final Contract
Engineering:
Design
Inspection
Sewer Trunkline
$571,020.00
568,254.60
35,255.37
38,811.66
$642,321.63
Phase II - Water, Storm
s
Schedule I - Sanitary Sewer
Contract Bid
Est. Final Contract
Engineering:
Design
Inspection (Est.)
Schedule II - Water*
Contract Bid
Est. Final Contract
Engineering:
Design
• Inspection (Est.)
Sanitary Sewer and Pavinc
$375,506.57
368,121.95
20,682.90
20,000.00
$237,943.40
246,842.69
14,121.55
9,300.00
* Excluded from contingency budget.
OFFICES LN CPFAT FALLS, BOZE�,^!,A'J. AND KALISPELL
I
•
•
Kenneth Hammer
October 6, 1986
Page 2
Schedule III - Storm Drain
Contract Bid
Est. Final Contract
Engineering:
Design
Inspection (Est.)
$262,440.96
255,467.97
Schedule IV - Streets Improvements
12,849.07
12,000.00
Contract Bid $336,289.44
Est. Final Contract 332,920.00
Engineering:
Design 31,451.78
Inspection (Est.) 30,000.00
Contingency (unallocated)
Under Budget Estimate: $20,492.45
Funding Needs and Allocations
Sanitary Sewer $1,055,935.00
Sewer Revenue Bond $ 876,426.00
Tax Increment 179,509.00
Water
Capital Improvement
Tax Increment
Storm Drain
Storm Sewer Revenue
Tax Increment
Street Construction
Sewer Revenue
Water Fund
Storm Revenue
Tax Increment
Total
$270,264.00
$280,317.00
$394,373.00
166,424.00
103,840.00
140,158.50
140,158.50
51,269.00
51,269.00
51,269.00
240,566.00
$2,000,887.00
•
Kenneth Hammer
October 6, 1986
Page 3
Funding Summary - Expenditures
Sewer Revenue $ 927,695.00
Water Fund 217,693.00
Storm Revenue 191,427.50
Tax Increment 664,073.50
Street Fund -0-
Funding Summary - Source
Sewer Revenue
Storm Revenue
Water Fund
_. Tax Increment _
Remaining Available Funds
40 Sewer Revenue
Storm Revenue
Water Fund
Tax Increment
$2,000,887.00
$1,000,000.00
300,000.00
217,693.00
664-,_07.3.5-0 _
$2,181,766.50
$ 72,305.00
108,572.50
-0-
135,926.50*
Deleting pavement replacement from the sanitary sewer and
water projects would result in a savings of approximately
$16,119.00. The contractor has placed fabric and base gravel
but not asphalt. Savings would exclude the cost of fabric and
gravel.
At this time all subbase except under the curb and
a stop approximately eight feet wide in the center has been
reconstructed. Approximately 976 square yards of excavation
and replacement must be completed for total reconstruction.
Tenth is in poor condition and we recommend reconstruction
utilizing the gravel placement. Curb and gutters would be
needed prior to paving.
From the above numbers it appears there is approximately
$135,900 remaining for improvements in the tax increment
district. Approximately $180,900 is available for asphalt
patching, additional sewer work, and additional storm drainage.
0 * Within tax district only.
• Kenneth Hammer
October 6, 1986
Page 4
•
These amounts are estimates and will change subject to the
final contract amounts.
US.
MWF:ah
#35-85
If you have any questions, please feel free to contact
Very truly yours,
THOMAS, DEAN & HOSKINS, INC.
By: W01a��W-ie�
Michael W. Fraser
L