09-25-13 TBID MinutesBoard of Directors M eeti ng
Kalispell Tourism Business Improvement District
Kalispell Chamber of Commerce
September 25, 2013
M i nutes
Board Members Present: Lisa Brown, Gib Bissell, Lori Fisher, Janet Clark, Chris Walters
Board Members Absent: Angie Bowman, Dan Moderie
Staff Present: Diane Medler, Joe Unterreiner
Staff Absent: Fbb Brisendine
Guests Present: Brandon Fbterson, Holiday Inn Express
Meeting wascalled to order by Lisa Brown, Chairman of the Board at 3:00 RM .
1. Hear from the public— none
2. Board Action
a. Approve Minutes from the August 7, 2013 Meeting:
Action: Motion was made by Gib Bissell to approve the minutes. Motion seconded by Janet Clark.
Discussion: none. Board approved unanimously.
b. TBID financial statements for July 2013:
Action: Motion was made by Janet Clark to approve the financial statements. Motion seconded by
Gib Bissell. Discussion: none. Board approved unanimously.
3. Board Discussion
a. Dragon Boat Festival: 91 teams participated; races had to be cancelled due to weather Sunday @
11:30. Anticipate over 8,000 onsite over the two days; shuttle system worked well, some delays on
Saturday when everyone left at once; 1,200 hotel nights in Kalispell attributed to the event; boats
took on water during Friday afternoon practices -rescue services responded, no incidents.
Faference event summary report in board packet.
b. Travel Writer FAM : Journalists arrive M onday Srpt 30, depart Sunday Oct 61". 5 writers confirmed
representing publications such as Canadian Geographic Mag, Dreamscapes Travel & Leisure; Farm &
Ranch and Country Mag, Sunset and Va. Itinerary was distributed and board memberswere
encouraged tojoin in any activitiesor meals.
Event updates: 1) Cinch Bucking Horse Championships Oct. 19 h. 45 broncs and 22 cowboys
participating from MT, SD, ND, WYand Canada. Anticipate 2,000 spectators. 2) Have received
verbal commitment from the committee that Kalispell/Majestic Valley Arena hasbeen awarded the
event for 2014 & 2015 with option for 2016.3) Fond Hockey registrations will start to pick up now
that summer isover and hockey rinksgear up. We are finaliang promotional plan with Partners
Creative and Scott, Fbnd Hockey Classic.
d. Travel ':how Schedule: October — Calgary Women's ':how; November — Seattle media mixer at
Warren Miller film release Qoint event with Glacier Country); March — Salt Lake City Sportsman
Show; March — Calgary Outdoor & Adventure ':how.
e. Kalispell Video: Diane showed the draft video to receive board input. Fbsitive comments received.
Final version will be released on all KCVBchannels beginning November.
TBIDQ3 Collections: total collections= $122,134. 7%increase in room nights compared to same
quarter previousyear (not including Best Western).
Support of Kalispell Bypass: the board discussed the request by the Kalispell Chamber to publicly
endorse the completion of the Kalispell Bypass. Janet Clark wasjoining a group transported by the
Chamber to attend the Montana Highway Commission meeting in Helena on Sapt. 26, 2013
representing the Kalispell Grand. The signed endorsement will be sent to represent the approval by
Action: Motion was made by Janet Clark to sign the Public Endorsement Authorization provided by
the Kalispell Chamber showing support from the TBID Board of Directors. Motion seconded by
Gib Bissell. Discussion: none. Board approved unanimously.
h. Expansion of TBID Associate Membership: The KGVB has been approached by lodging properties
outside the established TBID district expressing interest in joining the TBID and collecting the nightly
fee. Rathead Lake Lodge is one example; they recognize the benefits of the KCVB initiatives and
state they would rather contribute to TBID to assist in building those initiatives than other
associations they have contributed to in the past. Board discussed concerns about how to broaden
the membership — where do you draw the boundaries? How to include some but exclude other
competing properties? No consensusor decision wassought. Discussion will be revisited at a later
date.
Meeting wasadjourned at 4:20 RVl
F;L-spectfully Sibmitted: Diane Medler
For Further Information, Pease Contact
Lisa Brown, Board Chairman lisa.brown@redlion.com or 406-751-5064
Diane Medler, CVB Director, dianem@kalispellchamber.com or 406-758-2808
2013 Board Meeting Sthedule - Kalispell Chamber Conference Fbom at 3:00 PM
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Aygust 7 93ptember 25 November 6 December 4