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03-18-87 Personnel Committee MinutesPERSONNEL & POLICY COMMITTEE 9:00 A.M. 3/18/87 Present were Dave Astle, Attorney; Wayne Saverud, Howard Grainger, Claire Hafferman, Mayor Ed Kennedy, Ken Hammer, Dick Brady, Fred Zavodny, Marty Stefanie, Glen Neier. Attorney Dave Astle discussed Calvin Gamma's injury on the job which occurred in September. Calvin did not go to the doctor at that time but did complain to fellow workers that he was injured. In January there was a layoff in the Street Department and Calvin Gamma was one of those persons laid off. At that time he was found to have a hernia resulting from the accident in September. Calvin was paid off his 25% of his sick leave at the time of the layoff. Attorney Dave Astle requested that his sick leave be reinstated as he would have used that sick leave if the accident had been pursued at the time it occurred. Attorney Dave Astle also questioned when Calvin Gamma was to return to work as that was one of Calvin's and his concerns. He was informed by Street Superintendent Dick Brady that it would be probably within the next two weeks. The Personnel & Policy Committee encouraged Mayor Kennedy and Attorney Geln Neier to pursue the appro- • priate legal means to "make it right" for Calvin. Mayor anZ City Attorney will come back to committee with recommendation. Attorney Astle will write a letter to the City in regard to this. The Committee discussed the tax files, what has been done on them and • what needs yet to be done. It was recommended by the Mayor and the Staff that we hire a part-time person to work on the tax files. Clerk Don Halver has completed going thorugh the microfiche indentify- ing some problems but the major part of the work now is working on each one of those items that involve sometimes going out into the field to view the lots, etc. The Committee unanimously approved the hiring of a temporary person. Estimated length of employment would be approxi- mately 3 months at 1/2 time. The Committee agreed that this does not need to go to the whole Council. Funds for this position would be from Garbage, Storm Sewer, and Special Street Maintenance. The Mayor was authorized to start procedure for hiring. Marty Stefanie gave an update on the Police Liability Insurance and read several letters and correspondence between himself and Doris Runyan. A lengthy discussion about the League's Insurance occurred at this point, noting that part of the League's coverage would include the jail and the insurance that we had previously talked about. According to figures received recently we estimate that there could be approximately $100,000.00 saved by going with the League's insurance program. The League's program covers general liability for the City, property insurance, auto liability insurance, law enforcement insurance, the E & 0 for public and appointed officials. Many items were dis- cussed, and some of the problems with the League's policy were brought to the Committee's attention, but over all the Committee felt that this is probably the best option at this time. It will be brought to a special Council meeting for consideration on March 23, 1987 at 5:00 p.m. The need for the special meeting is because there is a deadline of getting the paper work in of March 31, 1987, which • will be prior to our next regular Council meeting. In the meantime Chief of Police Marty Stefanic will correspond ,with our insurance agency to see if we can get our present Police Liability Insurance coverage extended until July 1, 1987. A letter was read from Duane Larson, Fire Chief of the City of Kalispell. It was a letter recommending Ted A. Waggener, who is presently Acting Assistant Fire Chief, to be promoted to the Assistant Fire Chief position. Chief Larson also requested that the time Ted has served as temporary Assistant Chief be deducted from the customary one year probationary period. This would make his confirmation date August 4, 1987, which would make one full year from his temporary appointment date. The Committee had no objection to this, but wanted to be sure that the salary was set prior to the appointment. Meeting adjourned at 11:00 A.M. EK/sh