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08-27-86 Personnel Committee MinutesPersonnel & Policy August 27, 1986 • The committee met at 9:00 am. with Mayor Kennedy, Chairman Grainger, members Hafferman and Saverud and Clerk/Treasurer Halver. Also atttending were Fire Chief Larson, Police Chief Stefanie, City Attorney Neier, Acting Assistant Fire Chief Waggener, Public Works Director Hammer, Water/Sewer Superintendent Hyde, Meter Installer Mike Hall and Roger Hopkins. • 1. EMPLOYEE CHANGES Garbage Mayor Kennedy presented the letter prepared by City Attorney Neier and Neier explained it. The letter states that Garbage Employees Jerry Edmondson, Rick Baker and Gene Lauman will be have their jobs eliminated as of September 5, 1986 at 4:00 pm. They are being offered' temporary positions in the Street Department commencing September 8, 1986 and continuing until the close of the 1986 construction season. The employees have not received the letter yet but they are aware of the conditions explained in the letter. Water Andy Hyde reported on the proposed staffing of the Dater Department. His budget requires some substantial cutbacks* including cuts in the Main Replacement Program. Staffing is proposed at a reduction from 8 to 6 employees. The six would include one foreman, two system maintenance people, one meter reader, one meter installer/repair, and one supply operator/maintainer. They would like to budget next year for a summer main installation crew of four people. The Water/Sewer committee has recommended the six person staff. Councilwoman Hafferman said she didn't like to lay off people to save money and felt the Meter Installers were generating revenue and should be maintained. Mike Hall said he and Carmen were producing more than enough revenue to cover their costs. Councilman Grainger said he was against laying off people but if the department and the Water/Sewer Committee have determined the appropriate staffing level is six, there is no point in this committee continuing to argue about it. He said the department will have to operate with the six and get the job done. Mayor Kennedy said he was against laying off people but he has to support the department's recommendations. - 1 - Personnel & Policy August 27, 1986 Councilman Saverud asked if consideration should be given to contracting out • the meter reading. Firefighter Trainee Mayor Kennedy and Fire Chief Larson reported there are three finalists who will be tested for physical agility before a recommendation is made. Dogcatcher Mayor Kennedy reported our dogcatcher is on sick leave until September 20, 1986, then he will be retiring. The Mayor has been talking to the county about having them take it over. They said was they would need to hire a half time person and would need a van. They would like to have our van. NEGOTIATIONS Mayor Kennedy reported the Firefighters are at an impasse. The state will send a mediator. This would not cost the city or the union. The Police negotiations are making some progress. AFSCME has not come to the table. Mayor Kennedy reported he will be coning to the committee with salary recommendations and evaluations of department heads. The committee felt no decisions on department head salaries should be made until the union negotiations start moving. • DEFERRED COMPENSATION PLAN Councilman Grainger suggested, if a plan is to be offered to employees, that proposals be formally solicited. The committee will look into deferred comp further and make a recommendation to the council. INSURANCE CLAIM Halver explained we have received a request from a citizen who had opened a car door and struck a decorative streetlight post which damaged the door. They are requesting payment for the damage. The committee asked the claim be forwarded to our insurance carrier with the message the City does not accept liability. DOGCATCHER Mayor Kennedy stated he preferred to retain a City Dogcatcher if it can be worked out. Chief Stefanie said we would have better service. The county cannot respond after their people go off duty. CITY VEHICLE USE Councilman Grainger thought the council. at one time had set policy on use of city vehicles. He thought employees living outside the city limits were supposed to leave and pick up their city vehicles at the shop. - 2 -