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04-14-86 Personnel Committee MinutesPersonnel and Policy April 14, 1986 Mayor Kennedy, Councilmen Grainger, Hafferman and Saverud, Clerk Halver, Attorney Neier and Pieter Drent. 1. Part time Parks Employees Committee recommends offering to laid off street workers; will have no affect on their permanent position recall status. If they don't want it then go through Job Service. 2. Health Insurance - laid off employees Mayor Kennedy requested the two laid off employees be provided Health Insurance til July 1, 1986. The committee agreed. 3. Seasonal Worker - Surveyor Mayor Kennedy reported the surveyor has always had a seasonal worker and he needs one again this year and needs him now. Clerk Halver reported he had not been budgeted for because of an oversight during budgeting but the General Fund can handle it. The committee agreed to hire a seasonal worker for the Surveyor. 4. Street Superintendent Salary Mayor Kennedy recommended the new Street Superintendent's salary be $22,000 and the 90% probationary wage not be applied. The probationary time period. of six months would apply. 5. Dog Catcher Mayor Kennedy reported we are in bad need of a replacement dog catcher but there is no money available because the present dog catcher is on sick leave. The county will help us on emergencies. The committee recommended looking at the situation at budget time and ask the Police Department to help out in the meantime. 6. Firing of City Employees The committee felt the Mayor has the authority to fire other than Department Heads as long as the reasoning is documented. Department head firing policy should be handled similar to the chain of authority set for hiring department heads. Keep the council informed on all hiring and firing actions. 7. City Policies on Hiring Mayor Kennedy presented proposed policies on the hiring of City Employees and requested the committee members review them and make recommendations to him. 8. Meter Installers Mayor Kennedy reported the water meter installers were hired on a temporary basis and the project is now done. We probably should keep one to fill the vacancy in the water department. Both employees were hired at the same time so the question is how to handle the situation. Personnel and Policy April 14, 1986 The committee recommended both employees be terminated and then post the vacancy in the water department. Mayor Kennedy said he wanted to discuss it further with Ken Hammer and Andy Hyde before he takes any action. 9. Staff changes Mayor Kennedy and Clerk Halver reported on some things they have been discussing in regards to staff changes. They have been considering allowing the Fire Department's request for a secretary by letting Kathy move over there and pay her 1/2 from Ambulance and 1/2 from Fire Department. This proposal would include not replacing the assistant chief, if the present assistant chief is promoted to chief. The firefighters would do most of the fire marshall's building isnpections. Halver would require a replacement and is proposing that person would continue to be paid 1/2 by water/sewer and would receive the other 1/2 from the general fund to take care of Clerk's office work not presently being properly addressed. These duties would include maintaining tax records, recording and preparing the first draft of minutes of the council meetings, maintenance of Clerk's filing system, central purchasing and backup secretarial and phone answering, and maintaining the city's code books. The committee requested Clerk Halver write a proposal including the costs and present to the committee. Councilman Saverud asked for documentation for the Fire Department's need for a secretary and also asked if 1/2 a day charged to 41 the ambulance is excessive. 10. Mayor Kennedy reported he has formed the labor-management committee called for in the AFSCME contract and would like to have a councilmember volunteer to serve on the committee. 0-1 - 2 - ,