03-06-86 Personnel Committee Minutes(See attachment Safety Comm. copy)
Personnel. & Safety - Joint Meeting March 6, 1936
Attendance: Mayor Kennedy, Councilmembers Grainger, Schindler, Saverud and
llafferman, Police Chief Stefanie, City Attorney h'e-_er, Clerk/Treasurer
Halver, Assistant Fire Chief Larson and Ro;;er Hopkins.
PERSO'.iNEL AND POLICY
1. Fire Department Grievance
The committees gave the Mayor and City Attorney authority to represent the
City in selecting a mediator for the grievance.
2. Police Lieutenant
The cocnittees concluded past practice indicated Lieutenant Dupuy should
receive the sane benefits as the Police Union menbers even though he is not
in the union. A letter defining the procedures for setting his salary and
benefits should be prepared, signed by the Mayor and put in his file and the
City's master personnel file. These procedures apply to Dupuy and not the
position, Glen Neier suggested the council approve the letter. Councilman
Grainger said the co7jaittee had been given power to act but the, action will
be reported to the council.
3• Uniform allowances
The Police Chief, Assistant Police Chief, and Police Lieutenant, did not
receive the increase in the clothing allowance paid to the police union.
members, Hayor Kennedy and Clerk Halver are requesting the policy for paying
clothing allowance -for supervisors also be defined in writing.
• Councilman Grainger requested all these questions be routed through the Mayor
to the council.
Policy for clothing allowances for non -bargaining unit employees will be
established by the council at the next meeting.
4. Fire Chief Replacement
Procedure for securing a replacement for the Fire Chief was discussed. It
was concluded the Mayor has the authority to appoint with approval of the
council. Council members are welcome to participate in interviews.
5. Fire Department staffing
Duane Larson told the Mayor that delaying the replacement of the Fire Chief
would increase the department wort: load, Councilman Grainger also commented
the department is operating at minimum staffing now. Mayor Kennedy said he
is still waiting for the cost of retirement of the Chief and isn't ready to
make a decision on the replacement timing,
6. Clerk II promotion procedures.
[Mayor Kennedy asked if there was a policy for pron!otion from Clerk I to Clerl:
II. There is no written policy. The committee felt it was up to the
discretion of the Mayor and Department Heads.
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Personnel & Safety - Joint Meeting March 6, 1986
�. 7. Educational assistance
Fireman Jim Neal has requested consideration of educational assistance for
him to work for a Master's Degree. He would need 52 hours at a cost of
$95.00 per credit hour. The committee concluded they would like to encourage
anyone t•:ho wants to further their education but they didn't have any source
of funds for this request.
The corn=ittee requested the Mayor write him a letter stating there aren't any
funds available.
S. Retired Police Officer Pay
Bob Sevier has requested the city determine the proper base pay of a
"confirmed officer" as needed to determine the retirement rate of retired
officers. The City Attorney will investigate this.
9• Banner Policy
After considerable discussion of proposed policies suggested by Attorney Jeff
Ellingson and City Attorney Neier, the committee recommended the City
Attorney's proposals be presented to the council for consideration. His
proposal includes:
1. $150.00 fee
2. To announce an event, activity or celebration, no political
parties or candidates.
3. Applicant must sign statement agreeing to comply with state
laws and will not descriminate in violation of the Montana Human
Rights Act.
Councilwoman Hafferman felt the $150.00 fee would prevent many organizations
from using banners.
The committee suggested trying a fee of $75.00.
Councilman Grainger requested the Mayor and City Attorney work up a proposed
policy for the council to consider.
10. 4-10's work shifts.
Mayor Kennedy and Clerk/Treasurer reported they had received approval from:
the AFSCME union to try allowing the Clerk/Treasurer's staff to work four ten
hour shifts a week. They would be working as teams with one team member
being of on Monday and the other on Friday.
The committee agreed it could be tried as long as it was done as a manarement
prerogative and was not put into the contract.
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Personnel h Safety — joint Meeting Earth 6, 1986
SAFETY
Police Chief Stefanie presented a report regardin3 suggestions for
consolidation of dispatch services and a discussion of "911" emergency nunber
proposals. (report attached to original. minutes.)
At the conclusion of his report the committee requested he and Councilman
Schindler prepare a policy statement for the council to consider
presenting to the 11911" Coi=ittee.
Chief Stefanie reported the 11911" committee has about completed their bylaws
and the Nayor should contact the other City Mayors for their feelinzs on this
subject.
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