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11-13-85 Street & Alley Comm Minutesr November 13, 1985 STREET AND ALLEY COMMITTEE 4:00 P.M. isChairman Palmer and Councilmen Saverud and Nystul in attendance. Ed Kennedy, Surveyor Zavodny, Attorney Neier, and side -arm loader operator Jack Fournier also present. DECORATIVE STREET LIGHTS - Attorney Neier was asked to report on the contract for the lights. He pointed out that the contract did not include wiring between the top section and the base and the need to try the pole that we have to make sure that the bolt pattern fits. There was discussion of whether or not to require a 100% performance bond, but the Committee was in agreement that because they were supplying only materials, which were also warrantied for 1 year, that the performance bond did not apply. They did ask that the guarantee be included in the contract. Neier said that Antique Street Lamps has agreed to provide additional lamps at $1351 plus shipping. C. Saverud stated that it is not wise to mix off -site and on -site dealings with the Mall and that while they are welcome to include their order with ours that the City should neither order for them, nor pay the bill and then collect from them. The Mall is to be notified that they may combine their order with the City's. The Committee felt the following information was needed before a final decision could be made and instructed Attorney Neier to hold the contract until he has the answers: 1. A pole is installed and fits the bolt pattern properly. 2. A request is made and an answer received from the Parks Committee stating that funds from the BN grant may be needed to complete the project. Council commitment is needed before going forward. • 3. The bid for extra installation costs because of additional wiring and additional weight be made available. GARBAGE CHARGES - C. Palmer began this discussion by explaining that Austin Miller had an 8-unit apartment house by Peterson School and many of his tenants were elderly ladies. He is uncomfortable having them walk across the alley and since the City will only allow placing of the container across the alley he would like to use Evergreen Disposal and not have to pay the City for pick-up. So the question is what is commercial? C. Nystul explained the history of the current garbage charges beginning in 1982 to the present and after much discussion the Committee agreed on the following basic concepts, which will need to be written up as a resolution and/ordinance: 1. Residential fees of $48 per year be assessed on all average single family dwellings. 2. Commercial rates to be based on volume and number of pick-ups per week. This could be keyed to the County's records, which the Committee believes to be up to date. This would also be an across the board assessment except for those using private haulers. 3. In the case of multiple family dwellings anything above a 4-plex would be considered commercial. Anything 4 or below would be charged per single family dwelling x $48 per year. The effective date is to be January 1, 1986. C. Palmer asked how the City • got 400 gallon containers and asked that the minutes be looked up. Financing for both the west side and the east side was discussed. The Committee was agreed that the yearly rates are to stay the same. The Committee requested that the PWD write and submit to the City Attorney a clarification of the X STREET AND ALLEY COMMITTEE November 13, 1985 • Page 2 ordinance which states that garbage cans must be so many inches off the ground. This must be worded "where applicable" or "privately owned containers" so that the east side is not affected until it is also automated. The Committee requested that DPW Hammer follow through with obtaining a garbage person to spend whatever time is necessary during this winter to go through the records and straighten up the garbage assessments. Jerry Edmondson was suggested. 5TH AVENUE WEST AND 4TH STREET - A letter from Steve and Karen Breck was presented, requesting a warning light for this intersection. It was pointed out that another neighbor across the street had requested a four-way stop. DPW secretary was asked to write to the Brecks that the matter has been taken under advisement until such a time as the design for street reconstruction is in hand. PLOWING OF SNOW INTO STREETS FROM PARKING LOTS - C. Nystul recommended that the City not be in the snow hauling business from snow pushed into the street (public right-of-way) from parking lots, but rather that this be left to the private sector. There was discussion of lot sizes, costs, and what does the private individual do with the snow? Theoretically the City is supposed to bill the owners for extra removal, but this has not been done. The Parking Commission was billed for several City leased lots. The Committee decided two things must be done: The Council needs to give notice that no permission will be granted this year for snow to be pushed into the right-of-way for • pick-up, and that letters are to be written to those owners of the large lots causing the problem stating that the City will not, as in the past, haul snow away and they must make other arrangements. The Street Superintendent will be asked to provide a list of those needing letters. TRAFFIC SIGNAL FOR 1ST AVENUE WEST AND CENTER STREET - C. Nystul indicated that nothing had been ordered (and it would take 60 days after ordering to arrive), plans specify re -use of the old fixtures but the widened street calls for larger poles. Something needs to be done as everyone does not abide by the 3-way stop. DPW Hammer is to move on this. CURB AND GUTTER ON CENTER STREET - C. Palmer briefly explained the problem and that the Committee had taken a hard-nosed position on this because of the problems a lenient attitude could cause in the future. The Committee requested DPW Hammer to produce the memo to Council as requested. Dennis Carver, engineer for the project, was to be asked how this was allowed to happen. PARK PLACE - Surveyor Zavodny asked if this project was going to be finished. The Committee felt that it was a waste of the City's time and the resident's money to rebuild a street for two houses, but that the original agreement was to do just that. The residents are to be informed that the City ran out of time and money and the problem will be addressed in the spring. is ajg