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03-07-85 Street & Alley Comm Minutes4:00 P.M. March 7, 1965 STREET & ALLEY/FINANCE COMMITTEES •The combined committees met in the Conference Room at City Hall. Present were S&A Chair- man Palmer, members Nystul and Saverud; Finance Chairman Ruiz, member Grainger, Council- man Manning, Mayor McDowell, DPW Hammer, Finance Director Swanson, CDC Director Gallagher, Construction Inspector VanDyke, Surveyor-Zavodny, Roger Hopkins, DIL and representatives from various heavy equipment firms. Financinq Grader Purchase : Finance Committee C. Palmer stated that the Street & Alley Committee requested power to act on the bids received and the Finance Committee meeting was for the purpose of discussing means of financing the purchase of the grader. Chairman Ruiz opened the Finance portion of meeting. Chairman Ruiz reported that we have $110,000 in Revenue Sharing funds for Capital Outlay. $43,800 of this has been committed for the purchase of a dump truck, though it is not yet incurred. $55,000 has been budgeted for the grader, also $6,000 for -a used trailer which has not yet been purchased. This amount could be used and rebudgeted in June. Also, he reports a $28,920 Capital Improvement Sinking Fund. The logic of totally depleting a fund, accumulating cash in a fund, vehicle replacement fund, as well as the benefits of lease purchase were discussed. C. Nystul pointed out that we have $61,200, or if the $6,OOOused trailer fund is added, $67,200. He does not feel that anything would be gained by financing the balance of $15,000 or $21,000 if the low bid for a new grader of $82,788 is selected. C. Palmer moved that available cash be spent to pay for the grader. Seconded by C. Grainger. All voted aye. Chairman Ruiz instructed DPW Hammer to make the decision on the $6,000 to either leave in the budget for the trailer or take out of the balance due • on the grader. There being no further business of the Finance Committee, this committee meeting adjourned. Chairman Palmer called the Street & Alley meeting to order. Present were Chairman Palmer, committee members Saverud and Nystul, C. Manning, Mayor McDowell, DPW Hammer, C. I. Van - Dyke, Sur-veyor Zavodny and Roger Hopkins, DIL. Construction Standards DPW Hammer explained the his memo itemizing revisions in the Standards and General Pro- visions for Design and Construction, copy attached. Surveyor Zavodny explained that although this is a housekeeping procedure, Council approval is required. The changes should resolve some problem areas. C. Nystul moved to recommend the changes to Council for approval. Seconded by C. Saverud. This will be taken to Sewer & Water Committee also. Street Reconstruction Program DPH Hammer stated that Chairman Palmer suggested that the budget be gone over before the planned 25 block reconstruction program starts. The Surveyor's office has prepared a memo on the available funding for 1985 and projected funding for 1986 programs. A copy itemizing costs of materials is attached; labor costs have already been budgeted for. Estimated total material is $150,000; total available funding is $132,919 from 3 funds not including tax increment. The Chip Seal Program was also discussed and a memo listing needs for 1985 was distributed by Van Dyke. DPW Hammer stated that the 25 blocks of reconstruction and 11 blocks of chip seal could be done within the mone- tary means available. He explained that by doing so, we are borrowing into 4 months of gas tax monies. Technically, he states,we should be doing 55 blocks per year. C. Saverud asked if we will be able to keep up on the alley program; he states that we are receiving about as many complaints on alleys as on streets. Street & Alley/Finance Committees Page 2 March 7, 1985 . DPW Hammer has a list of many in commercial areas who are willing to pap for the cost of asphalt needed for alley repair, this does not take labor into consideration. C. Palmer stated that we would have to call for bids and a decision muse be made on street reconstruction. DPW hammer stated that the list could be broken down into 5-6 blocks per project, this is flexible to allow for the need of off -site improvements. C. Palmer stated that Streets & Alleys would be credited for street work from Water Department for main/sewer replacements. This will be brought up at 3/8 Water & Sewer meeting. C. Nystul stated that the proposal had been posted and budget for, the Council has been advised of the Reconstruction Program and for the record, moved to accept the proposal as recommended. Seconded by Councilman Saverud. All voted aye. Grader Bids DPW Hammer presented a memo comparing the 8 bids, which were discussed. He recommends the low bid on the new grader from Long Machinery for the 140g Caterpillar at $82,788. He stated that Street Foreman and Shop Foreman agree. Discussion followed on the various features and parts availability. Hammer pointed out that a local citizen who is an expert on writing specifications, Mr. Howard Hurst, assisted with the specs. A letter will be drafted from the committee thanking Mr. Hurst for his assistance. These are the first specs sent out with no problems and very few inquiry calls, per DPW Hammer. • For information purposes, we have two graders, about 1960 vintage, Mr. Hurst, in fact, sold one in 1946 or 1948. Both will be kept for backup and the new one used for larger jobs. C. Saverud moved that we accept the responsible low bid of Long Machinery in the amount of $82,788.00. Councilman Nystul seconded the motion, noting that it would be in the best interest of the City to purchase the new machine over a used machine. All voted aye. Motion carried. After a brief discussion of the beautification of Depot Park in relationship to Center Street, the meeting adjourned at 5:00 P.M. Markie Sabot Recording Secretary ,ve , 6/) LeRoy E. McDowell Mayor Drawer 1997 Zip 59903-1997 Telephone (406) 755-5457 THE CITY OF KALI S P E L L, MONTANA TO: Director of Public Works FROM: Surveyor's Office -- RE: Available funding for 1985 Street Reconstruction and Maintenance Program DATE: March 7,1985 The estimated material costs for the 1985 Street Reconstruction and Maintenance Program are as follows: -- Asphalt (pavement) $110,000 Crushed gravel (31' gravel layer under payment) 27,500 Curb & sidewalk installation (City responsibility) 10,000 A.C. Oil (oil for City hot mix plant) -- 2,500 Estimated total materials cost $150,000 The $150,000 estimate is based on the assumption that pit run gravel for the 1985 construction season will be available at no cost from the Lawrence Park gravel pit; otherwise, the cost for pit run will be approximately $45,000. IAVAILABLE FUNDING j/ 3 1985 $52 630 Gas tax allocation through June 0, , Special street maintenance through June 30, 1985 12,000 Gas tax allocation July through October 1985 61,289 Special street maintenance after July 1, 1985 6,000 Total available funding $132,919 PROJECTED FUNDING FOR THE 1986 STREET RECONSTRUCTION AND MAINTENANCE PROGRAM Gas tax allocation through June 30, 1986 $49,031 Special street maintenance through June 30, 1986 6,000 Gastaxallocation July through October 1986 61,289 Special street maintenance after July 1, 1986 6,000 Total estimated available funding for the 1986 - Street Reconstruction and Maintenance Program $122,320 NOTE: Estimates based on 1985 Budget as approved. ms F. Z. "Vacation City" GRADER BIDS • HALL PERRY (GREAT FALLS) * 770A John Deere 1979 (4,500 hours) (Engine & Transmission Rebuilt) LONG MACHINERY (KALISPELL) 140G Caterpillar (New) DAVIES, INC. (KALISPELL) - John Deere 770-A TRI-STATE EQUIPMENT, INC. (MISSOULA) - 730A .Champion NORTHWEST MACHINERY, INC. (KALISPELL) FG 85 Fiat Allis (New) HALL PERRY - - (GREAT FALLS) ---------- - * 772A John Deere 1982 (970 hours) TRI-STATE EQUIPMENT, INC. - (MISSOULA) 740A Champion GODERN MACHINERY (MISSOULA) 605A-2 Komatsu (New) * If rear ripper added to above units, add $8,694.00. • $68,579.00 $82-,788.00 $83,491.00 $89,827.00 $91;943.90 $93,119.00 $94,699.00 $116,000.00 LeRoy E. McDowell Mayor Telephone (406) 755-5457 THE CITY OF K A L I S P E L L, MEMO TO: Director of Public Works, Kenneth Hammer From: Construction Inspector, Benton Van Dyke Drawer 1997 ZIP 59903-1997 M O N T A N A March 7, 1985 Re:Sealcoating needed in 1985, list of streets and estimated costs Estimated cost for materials and equipment rental to seal and chip an average block 34'x 360' is $683.60. 1.,This figure was computed using the following figures: !,I a.. Chips $14.00 ton, 25lbs/ s.yd.` . - b. Emulsified oil (CRS-2)-$1.09 gal, gal/ s.yd. -- - 2. The labor by the city crews hauling chips, pavement preperation(sweeping, cracksealing) traffic control etc. is not figured in this price. The following is a list of city streets which need sealcoating and their length in city blocks. *7th Avenue West ...........................11.0 Blks. *West.Center..............................11.2 *West llth Street ...........................8.0 30.2 = $20,644. 2 Summit Ridge...............................6.7 Summit Ridge Circle ...................... .0.5 Pondersa...................................3.1 Sunny View Lane ............................2.8 Heritage Way...............................2.2 Sth Ave. W.N...............................2.0 Wyoming....................................2.3 East Nevada................................0.4 4th Street West ............................1.0 5th Street West ............................1.0 1st Street East ............................1.8 2nd Avenue East ............................0.8 'Rest Arizona...............................2.5 llth Avenue West $8th Street West..........1.8 59.1 = $40,400. E 1985 Reconstructed Streets................25.0 Total 84.1 Blks. @ $683.60 =$57,490.76 *These streets are showing signs of surface decay and need priority attention B.V.D. "Vacation City" LeRoy E. McDowell Mayor Telephone (4o6) 755'5457 THE CITY OF K A L I S P E L L, MEMORANDUM TO: Mayor McDowell Louis Ruiz, Councilman Sandy Schindler, Councilman Howard Grainger, Councilman Paul Palmer, Councilman Gary Nystul, Councilman -Pat Springer, Councilman Wayne Saverud, Councilman Chuck Manning, Councilman. FROM: Kenneth W. Hammer, Director Department of Public Works DATE: February 26, 1985 Drawer 1997 21P 59903'1997 M O N T A N A 0 RE: Revisions to Standards and General Provisions for Design and Construction Attached are the recommended revisions to the Standards and General Provisions for Design and Construction. After the 1984 construction season, the Public Works Department reviewed the most conflicting areas of construction problems and has proposed."the attached revisions reflecting current prices, methods and materials. The first sheet is a copy of the present Construction Standards. The second sheet is a copy of the revised Construction Standards with all revisions and changes underlined in red. Please review and advise of any changes or recommendations you may have. "Vacation City" LeRoy E. McDowell Mayor T HE CITY OF March 14, 1985 Telephone (06) 755-5457 K A L I S P E L L, Drawer 1997 Zip 59905-1997 M O N T A N A .Mr. Howard Hurst 340 West Wyoming Kalispell, MT 59901 Dear Howard: On behalf on the Street & Alley Committee and the Director of Public Works, I really want to thank you for all the input in designing the bid specifi- cations for our road grader. It is people like you in the community helping and caring that make our jobs a lot easier. Again, thanks for your assistance. With all best wishes for the coming year. Sincerely, 0 E. McDowell Mayor LEM: ms cc: Street & Alley Committee Director of Public Works Hammer "Vacation City'