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04-15-82 Street & Alley Comm MinutesdJ Vl'11'1L111�,L'� 1lL' L" Vll1 KALISPELL CITY COUNCIL The street V, Allev Sewer § Water and Parks Committee's XXckii��X2§&�XX held a combined meeting on Thursday, April 15, 1982 in City Hall Conference Room. In attendance were Gayle Vidal, Francis O'Boyle, Wayne Saverud, Louis Ruiz, Mayor McDowell, Bob Hafferman, Bill Clements, Jeff Hughes and. Jim Mohn of the Flathead Regional Development Office, KALISPELL, MONT"A. 4 / 15 , 19 8 2 TO THE HONORABLE 14AYOR AND CITY COUNCIL NTIMIMT: Jim Mohn presented SID information for paving Arizona Street approximately 8501, in- cluding 20' for city equipment turn -around area. A petition containing atiout property owners was obtained. A previous letter to Francis O'Boyle requested that the $150 filing fee be waive . escription ol area is to repave not qu1 e to i and stops short of Meridian Road about 150'; about 2/10 mile..$15,000 estimate, based on last year's figures. Bid to City specs and to comply with tan ar s. o pro em:in - waiving fee. Recommendation: Present to City Council at next meeting.. Discussion of joint City/County agreement for resurfacing Meridian Road. County would .furnish paving of Meridian i we would prepare surface on #2 W.N. to 9 , est. I . miles. Extra 10' proposed for.walkway when annexed. Formerly this was high priority with Highway Department but no longer under t at system. Property at ens N e ing.. not in City, suggest negotiate to get 10' from that property. Well site/fire hall site abuts Circ e K, buy or do easement to widen area. Discussion o r.inging up e i in ate water problem. HW #2: 5,000' to 2 Mile, 3' asphalt surface = $10,000, plus another 2,5001; estimate $160,000 for asphalt surface plus base, dig -out. It was ae&idedtat it was better for the City to prepare surface, total $300,000 project. It was deter- mined that the people using this area are not.city residents; will.result- in more. ruck" travel if improved . If the mall comes in, might contribute financially. It was de-. cided to co::impare City's costs from #2 to Circle K And a separate figure or Circ e-K to #93. Wayne S. questioned how much in time and dollars would be taken up. Anticipate - two lanes, walkway. This area has been State surveyed. North of newly annexe Tower area might be a problem. State figure reconstruction 1.2 million, Louis Ruiz questioned this project in conjunction with Main Street Reconstruction, but it is ze a tTiis will not:interrupt. the regular schedule. Bob Hafferman requested Council action on Respectfully submitted, rY Francis T. O`Boyle ms . Committee Chairmzui M long range program previously presented to Council regarding budget projects, vehicle replacement, etc. rather than go on a year to year basis as we have been. Currently we are stockpiling asphalt in anticipation of recycling and re -use at a later date. Needs a program for streets, establish policy on streets and. alleys. Francis O'Boyle directed Bob to get figures on # 1 priority, #2 North to Circle K, and # 2 priority, Circle K to # 93. The Forest Service Building parking problem was discussed. 25-30 spots could be utilized. Will attempt communication with personnel first, then sign Third Avenue East if no result. PCA office, post office problems result of parking. Unsure of what to do about cross streets. Possibility of Chamber A frame being moved off area. Parking meters on City Hall Lot were discussed. We now have six two hour parking meters and two 36 minute meters. The January 18 Council Meeting minutes show that it was moved to install six 36 minute meters in these spaces, and the motion was carried. Question how meters were installed on south side of lot. Parking Commission recommend- ation of March 17 was for two 36 minute meters, the remainder two hour meters. The Mayor assumed responsibity for present placement of meters to eliminate employee parking on this lot. Francis O'Boyle recommends that we abide by the Council minutes, Gayle Vidal approves of this recommendation, For changes, action must be taken through the Council. Mayor McDowell will take care of arranging for placement of the other 4 36 minute meters. A discussion was held regarding contracting for garbage removal. Street work will be discussed at a later date. Francis O'Boyle stated that he has had concern ex- pressed regarding garbage services. Problems such as schedule irregularity, dogs etc. have been mentioned. Bob Hafferman has recently given side arm loader informa- tion to Council members. He proposes that a city employee, Bill Swagger be allowed to visit Havre's system, with the possibility of another trip by Bob or Bill Clements, at a later date. Wayne Saverud felt that we could do more efficiently for less ex- pense if done right. Contacting to a private hauler was discussed. Previously a proposal was requested from private carrier but this was never received. Bob stated that Kalispell is beating other city's costs, The life expectancy of the garbage trucks was discussed. Bob requests Council action on information on side arm loader. Francis O'Boyle recommended that Bill Swagger be allowed to visit Havre and for the Council to discuss at a later date his evaluation of the system. Wayne Saverud sug- gested a more flexible garbage pickup schedule for the time being and Bill Clements announced that this is being worked on. Change Order -Main Street. Francis O'Boyle indicated that a couple of unknown vaults were discovered on the north side of the Kalispell Hotel. He authorized an additional $800-$1,000 for unexpected work on this. The old sidewalk had been broken up, filled into hole and new sidewalk poured over it. Property owners are responsible for walls not fill. Francis asked for power to handle unexpected items such as this under change order. Bob Hafferman indicated that the detour on #93 to 13th Street was a problem area. He recommends a 4" layer of gravel at city expense, estimates about $6,000 for gravel, cleaning out, etc. from 711 Store to 13th Street, approximately 600' roadway, about 2 blocks, which Bob feels is a good price. Cannot put asphalt over as is. This is to be done right away and alley cleanup postponed for another week. Mayor Mc Dowell pointed out that we have $5,000 set aside in Revenue Sharing funds, which comes from County reimbursement on the swimming pool for 81-82 budget. -3- Question: to act on Change Orders as they occur? Francis O'Boyle recommends communication between the project engineer and the City; needs authority for Change Orders. Wayne Saverud suggests that a move be made at next Council meeting for authorization to be given to Francis and Bob Hafferman. Mayor absent from City. As Council President, Francis U'Boyle needs notifica- tion when Mayor McDowell will be out of the city, this includes weekends and any time he plans to be gone. Francis is not asking that the Mayor ask for permission for absence, but since it is a full time position, there has to be a chain of command in the Mayor's absence. City -County Planning Board rep? Mayor McDowell replied that Paul Palmer was appointed to this committee. Flathead Safety Council rep? Francis O'Boyle announced that he was only an assistant, that someone should be named to the committee Gayle Vidal stated that Lee Tower said she was never formally appointed to the Airport Board. The Mayor will check this out. It was discovered that because of Howard Grainger, John Zauner now being out of town, Louis Ruiz planning to be and the possibility of Wayne Saverud being unable to attend the Regular Council meeting on Monday, April 26, we would not have a quorum. Since a quorum is not required to open bids, but an official meeting must be in session, the bids will be opened then referred to committee for action. A Special Council Meeting will be called at a later date. Signatures were required by Louis Ruiz and Wayne Saverud for Ashley Square Town- houses, known as Ken -Way regarding easement, hydrant in before building permit is issued. Wayne Saverud discussed InterLake SID Bonds for Washington Street, to rebuild behind office on parking lot up to right of way, In this area it is planned to put a microwave discs. This will take about one parking spece. Gayle Vidal questioned if we had the right to make requirements, felt that a policy should, be established and discussed the esthetic point of view regarding discs. Francis felt that an attorney should look into this. Wayned indicated that the Daily Inter Lake people wanted an encroachment agreement or whatever is required. They will bring this up at Council meeting when the Council is ready for dis- cussion. Meeting adjourned at 5:35.