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06-19-89 S&W Comm Minutest, ^,June 19, 1989 Attendance: SEWER AND WATER COMMITTEE MINUTES 4:00 P.M. Chairman Nystul, Vice Chairman Hopkins, Councilman Furlong. • 0 Others Present: Mayor Kennedy, DPW Hammer, S/W Supt. Van Dyke, Joanne Spielman of The Daily Interlake. ENGINEERING — HUTTON ADDITION WATER MAIN C. Nystul reported the firm of Thomas, Dean & Hoskins has been recommended to be the engineer for the Hutton Addition Water Main project. He then called for discussion. S/W Supt. Van Dyke presented the attached memo of recommendation for the award of engineering services. C. Nvstul stated he would the Committee to report to report to the Council. C. Furlong so moved. C. Hopkins seconded. C. Nyst called for discussion and expressed appreciation for the efforts of C. Furlong sittin on the Committee. There being no discussion he called for a vote. All members voted ave and the motion carried. OUTLAY REPORT - REQUEST FOR REIMBURSEMENT C. Nystul presented an outlay report and request for reimbursement on the construction program. This is a final reimbursement from EPA for the phosphorus study. EPA reimbursement is $1,845.25. The other portion will give Evergreen $12,492.00 to pay for their amendment to the facility plan. C. Hopkins moved th final reimbursement recommend the Council authorize the Mayor to sign the . FurlonQ seconded. With all in favor, the motion COUNCIL AGENDA S/W Supt. Van Dyke stated he will be unable to attend the Council meeting on this date and welcomed any questions concerning the agenda items for sewer and water. In particular he questioned the hiring of an assistant sewer and water supt. C. Nystul stated a motion will go to the Council for the assistant position. S/W Supt. Van Dyke questioned the motion. C. Nystul responded the issue will go to the Council floor without any recommendation for discussion. C. Nystul called for questions to S/W Supt. Van Dyke. There were none. DPW Hammer questioned Mayor Kennedy what the discussion will regard. Mayor Kennedy requested the Committee for definition. C. Nystul stated there are seven different opinions, one without an opinion, and will be discussed on the Council floor regarding hiring or not hiring an assistant, setting a salary, etc. DPW Hammer stated the discussion should not take place on the Council floor. Mayor Kennedy expressed concern because the Council approved the position. The S/W Supt. was hired under the assumption he was going to have an assistant. He is also concerned of the direction of discussion. C. Furlong stated he will, when asked, address the issue when the budgetary process takes place. Reassessment will be needed for decision of staffing requirements. • DPW Hammer stated it is his personal opinion that discussing personnel may change to discussing individuals and that he does not like discussing personnel on the Council floor. It would best be resolved in a combination Public Works/Sewer and Water Committee or a Council Workshop. Uune 19, 1989 SEWER AND WATER COMMITTEE MINUTES Discussion then took place regarding a project manager for the WWTP. Page 2 • 0 I \J C. Nystul called for further discussion. C. Hopkins stated he feels that two people are needed more for the long range planning need rather than the work demand. He stated the original intent was to hire a S/W Supt. with expertise in sewer what the City got was a S/W Supt, with expertise in water. The original intent of getting someone with sewer expertise has not been met. He has no problems with S/W Supt. Van Dyke's skills and ability, S/W Supt. Van Dyke has unquestionable expertise in water management and is gaining expertise in sewer management but doesn't have this immediately. He then questioned if S/W Supt. Van Dyke wanted to speak in his defense. S/W Supt. Van Dyke stated he does not think he has to speak in his defense and C. Hopkins agreed. He applied for a job, was accepted and has been working at the job ever since. He is planning to continue to keep doing all he can. The Council made a decision and this is what everything is based on. He does not intend to look back and is continuing on with the direction given. Mayor Kennedy stated his confidence in Mr. Van Dyke. There is full confidence that Mr. Van Dyke can handle the job in whatever position. The City may get someone with an engineering degree behind his name, but he does not think the City will get a man who will do the job any better than Mr. Van Dyke in either or both areas. C. Furlong stated he believes the Council properly should revisit the concept of two coequal positions. DPW Hammer stated he would like to see any further discussion take place in a joint Public Works/Sewer and Water Committee. C. Furlong agreed to the suggestion of DPW Hammer to have a joint meeting for recommendation to Council. C. Nystul stated a Council of the Whole Workshop would be better for more Council participation. The date and time will be set at the City Council meeting on this date. Adjourned: 5:30 P.M. as 1W-0041-89 n 1 CITY O John "Ed" Kennedy, Jr.<IJ�el� n ; „• IeJ; D9aynr I:uli�p.dl, N.mLnnu / SJJua-19J7 (701J) 7J3-6(JQO DATE: June 19, 1989 TO: Sewer and Water Committee FROM: Selection Committee SUBJECT: Engineering Services for the Hutton Addition Water Main Project Request for Proposals was advertised on May 23, 1989 and May 30, 1989. A deadline was set for submission of proposals at 5:00 P.M. on June 5, 1989. Firms submitting proposals by the deadline were Billmayer Engineering, Thomas, Dean & Hoskins, Carver Engineering, Stokes and Associates, and Morrison-Maierle/CSSA. The Committee set up to review the proposals was composed of City Councilman Noel Furlong, S/W Supt. IV Van Dyke, Surveyor Zavodny, and Street Supt. Brady. The committee met at 8:00 A.M. on June 15, 1989 and reviewed the proposals. The firms were evaluated as per the Request for Proposals based on the Criteria for Evaluation as set out in the RFP. The recommendation of the selection committee for the engineer for the Hutton Addition Water Main Project is the firm of Thomas, Dean & Hoskins, Inc. If construction is to be completed by November 1989 the City Council will have to approve the engineering selection at the June 19. 1989 Regular Council Meeting. Respectfully submitted, I Xtvi J-�(&'/4 Noe Y D. FF r-lo�-Co,`u`n\cil\m�an Ward 4 Ben Van Dyke, S/W Supt. Fred Za dny, City Sur Qpyor k . r` LR C� n ) • Dick Brady, Street Supt. 43 NDF/BVD/FZ/DB:ss %„„,hen •�./y