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02-09-89 S&W Comm Minutes- February 9, 1989 SEWER AND WATER COMMITTEE MINUTES 8:15 A.M. Attendance: Chairman Nystul, Vice Chairman Hopkins, Councilman Furlong, and Councilman Schindler. Others Present: Mayor Kennedy, DPW Hammer, Acting Water Supt. Van Dyke, and • Surveyor Zavodny. DELINQUENT ACCOUNT - Scott Levengood Acting Water Supt. Van Dyke stated a brief history of the delinquent account for Scotty's Bar in the amount of $2,300. Mr Levengood believes he should not be charged sewer service for Sun Rental, the house behind Scotty's Bar, and the Winchester Room. Mr. Levengood's well serves these three locations but all are on separate septic systems and not receiving City sewer service. Acting Water Supt. Van Dyke suggested to deduct monthly the minimum use for a home, 1/3 off of the remainder for the Winchester, and the remaining 2/3 would be the responsibility of Mr. Levengood. C. Furlong questioned if the City could separate the water and only charge for sewer. Acting Water Supt. Van Dyke responded the City meters the water consumption from Scotty's Bar to arrive at a sewer charge. The Committee discussed estimations and possible metering solutions. C. Furlong suggested the City negotiate a 3/4 percentage to be the responsibility of Scotty's Bar. The Committee was in agreement with this suggestion. C. Furlong suggested the negotiated amount of 3/4 be applied to the past due balance. C. Nystul questioned if it is proposed to credit more than six months. Acting Water Supt. Van Dyke proposed to credit only six months, which is reflected in the water regulations for the City of Kalispell. • C. Furlong proposed the City request 3/4 of the total past due balance and apply 3/4 percentage to all future billings. The Committee agreed the adjustment should be for the total oast due balance. DELINQUENT BILL - Sandy Fellows Acting Water Supt. Van Dyke explained Sandy Fellows' delinquent account in the amount of $2,600. Sandy Fellows owns the trailer park on College Ave. and believes she should be reimbursed or compensated for engineering performed on the failing system. The engineering was completed prior to the sewer system installation in the Woodland Park area. Engineering costs were $6,000 to design a collection and force main. DPW Hammer stated in 1984 the health dept. had concerns with the trailer park's leaking septic systems which lead to Sandy Fellows' hiring of an engineer to design a system to serve only the trailer park. Surveyor Zavodny stated the system Sandy Fellows would have installed would have created potential for others in the area to utilize. By creation of a Developers Extension Agreement she may have been reimbursed. DPW Hammer stated the total costs she would have incurred have been basically eliminated by the creation of an SID. C. Nystul agreed. The proposal was brought before the Sewer and water Committee. The Committee determined it was more appropriate to address long term development of a system for the area. Sandy Fellows would like to address the Committee and the item is being discussed at this time to provide members with information. • C. Furlong stated Sandy Fellows would have been required to construct an adequate system for sewage disposal to comply with state health standards and doesn't believe the City is obligated. DPW Hammer referred to Sewer and Water Committee minutes dated December 13. 1984. t February 9, 1989 SEWER AND WATER COMMITTEE MINUTES Page 2 The system was estimated to cost $31,400. C. Schindler stated the City did not agree to the proposal because it did not alleviate all problems in the area. • C. Schindler and C. Furlong agreed the City is not obligated for the engineering fees. C. Nystul stated Sandy Fellows will be invited to attend the next Sewer and Water Committee meeting. He requested Acting water Supt. Van Dyke to research the total assessment charged to the trailer court. C. Schindler suggested Mr. Carver be requested to prepare a memo responding to questions relating to the amount of engineering paid by Sandy Fellows which may have been used for the SID. TELEMETRY - Update Acting Water Supt. Van Dyke reported a pre -construction conference took place between City Water Dept. personnel and Motorolla. The contracts have been signed with Motorolla. The completion date is May 23. The contract with Morrison- Maierle for construction inspection is pending negotiation of fees. He has prepared a proposal for the inspection fee of $3,100 vs the requested $4,995. DPW Hammer stated the total hours requested by Morrison-Maierle were unreasonable. HIGH PRESSURE ZONE - Update Acting Water Supt. Van Dyke reported the staff has met with Mr. Carver and has provided data for the high pressure zone analysis. Mr. Carver is proposing to complete his findings by February 17, 1989. C. Nystul questioned the type of agreement which was made with Carver Engineering to perform this study. DPW Hammer stated Mr. Carver was authorized to perform this work, which is estimated to be approximately $1,500. Surveyor Zavodny stated this figure was based on the City providing assistance. C. Furlong stated there should be a memorandum of understanding which quotes a dollar figure. • C. Furlong questioned the amount of lost pressure that could be alleviated for existing users if the system were upsized from the tower to the distribution lines. DPW Hammer responded it would require upgrading the existing lines to 12" or 15" and install from Summit Ridge Drive to Grandview, approximately 2,000 feet. C. Furlong questioned if these improvements were constructed would there be adequate capacity. Acting Water Supt. Van Dyke stated the capacity of the water tank is 4 hours if the system shuts down, which is not adequate. The storage and distribution is under capacity but the source is adequate for existing purposes. C. Schindler questioned if the piping were upsized and the City has to drill a new well to provide pressure to the FVCC site would the City expect to be reimbursed through their monthly water bill. C. Nystul responded yes. C. Furlong expressed concern for the increased cost to the City to provide adequate water supply for FVCC. Discussion of various preliminary proposals for extension took place. Mayor Kennedy questioned if the loop is completed on Grandview would it help Northridge. C. Nystul responded if the $100,000 line from Summit Ridge were installed north across to Grandview it would help the fire flow in Park View Terrace and would provide increased fire flow for the college site, but the increase is marginal. This would not address fire flow requirements for the college. • WATER RIGHTS OBJECTIONS - Update Acting Water Supt. Van Dyke reported there are five people who have applied for water which will affect the City's use of Ashley Creek and Stillwater River. He has conferred with DPW, City Attorney, and the Dept. of Natural Resources. He was advised to object to the permits on behalf of the City of Kalispell. February 9, 1989 SEWER AND WATER COMMITTEE MINUTES Page 4 C. Nystul requested DPW Hammer and Acting Water Supt. Van Dyke inquire as to who will be preparing the rate analysis and present to Committee. C. Nystul questioned if there were any additional agenda items to address. • DPW Hammer responded the relocation of the water warehouse should be addressed. fie is in agreement with the relocation. $80,000 is in the budget for construction. The warehouse would possibly be relocated by the Street Dept. to centralize City personnel, materials, and equipment. C. Nystul referred this item to the next Sewer and Water Committee meeting. Mayor Kennedy requested comments regarding Senate Bill 290 be directed to him in order to refer to representatives in Helena. Adjourned: 10:00 A.M. as 0