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02-02-89 S&W Comm Minutesv February 2, 1989 SEWER AND WATER COMMITTEE MINUTES Attendance: Vice Chairman Hopkins, and Councilman Furlong. 3:30 PM Others Present: Mayor Kennedy, DPW Hammer, Acting Water Supt. Van Dyke, City Accountant Robertson, Susan Moyer of Community Development, Surveyor Zavodny, Chief Operator Olsen, Dennis Carver of Carver Engineering, Jim Thompson of Architects Design Group, John Peterson, and Rick Hull of the Daily Interlake. Vice Chairman Hopkins opened the meeting with the following agenda item. SOUTHWEST KALISPELL C. Hopkins stated the decision of the Public Works Committee is to refer recommendation of advertisement for bids for the Southwest Kalispell project to the Sewer and Water Committee. DPW Hammer explained the cost breakdown and funding for street reconstruction. The total cost is $270,899 for the operations and asphalt. EPA will reimburse $75,000 for street construction in direct proportion to yardage utilized for installation of sanitary sewer. $48,000 out of $50,000 has been budgeted in Gas Tax for the street funded portion with the remainder of funding from water and sewer funds. In -kind services has been transferred into cash. Mr. Carver presented by sketch an explanation for the allotted percentages of funding for sanitary sewer patch back. City Accountant Robertson presented an accounting breakdown of revenue as well as present and future budgeted expenditures. She stated although cash is available to fund street construction, the Council has to determine priorities for expenditures within the budget such as possible elimination of constructing a water warehouse and purchasing vehicles vs other projects. The alternative is to utilize city forces. DPW Hammer stated the Street Dept. can perform the construction. He presented the 40 figures to provide the Council with the option of contracting. Mayor Kennedy questioned if the streets have to be completed this year. Susan Moyer responded it has been foreseen from the beginning that the streets would be a "phase II" portion of the project. The streets would be driveable, but not necessarily paved. C. Furlong suggested a cooperative effort in utilizing the Street Dept. equipment and manpower. DPW Hammer stated Mr. Carver was requested to include an alternate in the bid to provide the Council with this option. Mr. Carver explained the alternate bids. C. Hopkins suggested the Committee recommend to City Council to authorize the Public Works Director to advertise bids for the Southwest Kalispell project C Furlong so moved. C. Hopkins seconded. The motion carried in favor_ City Accountant Robertson announced Senate Bill 290 will not allow the City of Kalispell to increase rates by 12% without a hearing and recommended increasing rates as soon as possible. C. Furlong stated the City Attorney should provide the Council with a copy of Senate Bill 290. Rate increases will be discussed with all Committee members present. FVCC C. Hopkins stated the Sewer and Water Committee in a previous meeting was informed that costs for extension of services to the FVCC site may be greater than anticipated. Three possible options were discussed for acquiring minimum water to the college site. The original expectation to extend 12" main on Grandview to complete a loop will not Is provide enough water for the college. Mr. Carver stated there is only one line serving all of Northridge and area to the north east. Further analysis proved 1800 gpm would be available to the college site. The City may have to run a main from the reservoir to substantially increase flows. He then explained minimum fire flow requirements for FVCC are 3,750 gpm. This figure could • be reduced by 50% if the college were to install a sprinkler system. Mr. Thompson stated the water service does not have to be in place and totally completed at this time. FVCC has requested the committment for water being in place upon completion of construction, which is planned for late 1990. C. Hopkins questioned if the college would be able to share in any costs or possibly install a sprinkler system. Mr. Thompson stated a fire sprinkler system is not anticipated for the buildings and money is not available for installation of such system. C. Furlong stated with the addition of the sprinkler system it would cut in half the necessary flow to the site. Mr. Thompson agreed there are advantages of the sprinkler system. Discussion of alternatives then took place regarding extension of a main with the installation of a sprinkler system at FVCC, drilling a well on site, and extension from the reservoir. Surveyor Zavodny informed the Committee of the proposed 100 bed Lantis nursing home being developed in the area which would utilize water before the college. Acting Water Supt. Van Dyke stated when the lines were installed fifteen years ago it was adequate. With increasing development in the area, major changes in piping need to be addressed. 41 DPW Hammer stated he believes a thorough study should be conducted for the entire area before any committments are made. Mr. Peterson questioned if expansion to the west of the Gateway West Mall would adversely affect the system. Mr. Carver stated there is more flow available in this area. A well at the college site may obtain as much as 2500 gpm. Mr. Carver is not sure of the exact quantity. He recommends drilling a well to add to the water supply of the City. City Accountant Robertson suggested the Council consider a bond issue to finance upgrading the water system in the north end of Kalispell for the entire area and future expansion. DPW Hammer stated he believes the City should expand the current system to provide adequate supply of water for the entire area and FVCC should be looking at installing a fire system for future purposes. Mr. Thompson stated if there is a way to fund the sprinkler system, then it should be installed. A bigger problem is being identified than only serving the college. An immediate problem exists within this area at present. DPW Hammer agreed the City should address long range planning with the college. C. Furlong stated the City is obligated to improve the capacity to those structures that already exist. Mr. Carver stated the information provided is preliminary and requires more detailed • research. C. Hopkins requested the recommendation of the staff regarding long range planning. DPW Hammer stated he is aware of a problem. This water system was analyzed 8 - 9 years I t February 2, 1989 SEWER AND WATER COMMITTEE MINUTES Page 3 0 0 ago. Within 9 years development has included the 100 unit Immanuel Lutheran Home and the expansion of the hospital. With all of the development, the staff agrees the system has to be thoroughly analyzed. The City may require a main and a well regardless of the needs of the college. Any cost above the quoted $100,000 for extension of services to the FVCC site is due to the lack of a thorough study of the system. C. Hopkins questioned if the City agreed to have a new water source in the area and recommends to drill a well, is it an advantage to complete the 12" main extension. Surveyor Zavodny stated the City should also be prepared for an unlikely emergency such as a fire, explosion, etc., and also continue to supply everyone with adequate supply of water. C. Furlong suggested FVCC contemplate installation of a sprinkler system. If the well were on college property, the City should maintain ownership of the well. C. Hopkins questioned if there is a way to persuade a development to install a sprinkler system. DPW Hammer stated this may be obtained through Board of Adjustment, Conditional Use Permit, in which the Council, Fire Department, and Department Heads can make recommendations for incorporation. Mr. Thompson stated the Board of Adjustment can make recommendations but they do not have the authority to override the building code. The type of construction and size of the buildings for the college does not require a fire sprinkler system. Various options of main installation in conjunction with drilling a well took place. C. Furlong suggested the Committee direct Mayor Kennedy to have the staff, Mr. Carver, and the college begin preliminary discussions of long range solutions. Mr. Thompson stated Architects Design Group is at the point with college planning that a decision has to be made in order to advise the Board of Trustees. He questioned if the City is in a position to state the minimum the City will provide, by what date will the City provide more, and can this be accomplished before December 1990. C. Furlong responded staff expertise is required to base his decision. C. Hopkins agreed and questioned if information was adequate to discuss long range planning and analysis of the alternatives. DPW Hammer responded no. Acting Water Supt. Van Dyke suggested the staff discuss with Mr. Carver the cost for such analysis. If the cost is over $5,000, the City will have to formally request proposals to engineer the study. DPW Hammer stated a full Sewer and Water Committee has already authorized the Public Works Staff to negotiate with Carver Engineering if the cost did not exceed $5,000. Discussion of S.I.D. possibilities then took place. Mayor Kennedy stated the Fire Department has concerns with the college not installing a sprinkler system and he encourages the college to heavily consider this option regardless. Mayor Kennedy confirmed the staff will work with Mr. Carver regarding analysis and funding. Adjourned: 5:30 PM as February 2, 1989 SEWER AND WATER COMMITTEE MINUTES 3:30 PM Attendance: Vice Chairman Hopkins, and Councilman Furlong. Others Present: Mayor Kennedy, DPW Hammer, Acting Water Supt. Van Dyke, City Accountant Robertson, Susan Moyer of Community Development, Surveyor Zavodny, Chief Operator Olsen, Dennis Carver of Carver Engineering, Jim Thompson of Architects Design Group, John Peterson, and Rick Hull of the Daily Interlake. Vice Chairman Hopkins opened the meeting with the following agenda item. SOUTHWEST KALISPELL C. Hopkins stated the decision of the Public Works Committee is to refer recommendation of advertisement for bids for the Southwest Kalispell project to the Sewer and Water Committee. DPW Hammer explained the cost breakdown and funding for street reconstruction. The total cost is $270,899 for the operations and asphalt. EPA will reimburse $75,000 for street construction in direct proportion to yardage utilized for installation of sanitary sewer. $48,000 out of $50,000 has been budgeted in Gas Tax for the street funded portion with the remainder of funding from water and sewer funds. In -kind services has been transferred into cash. Mr. Carver presented by sketch an explanation for the allotted percentages of funding for sanitary sewer patch back. City Accountant Robertson presented an accounting breakdown of revenue as well as present and future budgeted expenditures. She stated although cash is available to fund street construction, the Council has to determine priorities for expenditures within the budget such as possible elimination of constructing a water warehouse and purchasing vehicles vs other projects. The alternative is to utilize city forces. DPW Hammer stated the Street Dept. can perform the construction. He presented the figures to provide the Council with the option of contracting. Mayor Kennedy questioned if the streets have to be completed this year. Susan Moyer responded it has been foreseen from the beginning that the streets would be a "phase II" portion of the project. The streets would be driveable, but not necessarily paved. C. Furlong suggested a cooperative effort in utilizing the Street Dept. equipment and manpower. DPW Hammer stated Mr. Carver was requested to include an alternate in the bid to provide the Council with this option. Mr. Carver explained the alternate bids. C. Hopkins suggested the Committee recommend to City Council to authorize the Public Works Director to advertise bids for the Southwest Kalispell project. C. Furlong so moved. C. Hopkins seconded. The motion carried in favor. City Accountant Robertson announced Senate Bill 290 will not allow the City of Kalispell to increase rates by 12% without a hearing and recommended increasing rates as soon as possible. C. Furlong stated the City Attorney should provide the Council with a copy of Senate Bill 290. Rate increases will be discussed with all Committee members present. FVCC C. Hopkins stated the Sewer and Water Committee in a previous meeting was informed that costs for extension of services to the FVCC site may be greater than anticipated. Three possible options were discussed for acquiring minimum water to the college site. The original expectation to extend 12" main on Grandview to complete a loop will not provide enough water for the college. reu uaLy G, 1707 OBWnA HNU WaInA UvrW1111.L 1"111tlU1.GJ rage G Mr. Carver stated there is only one line serving all of Northridge and area to the north east. Further analysis proved 1800 gpm would be available to the college site. The City may have to run a main from the reservoir to substantially increase flows. He then explained minimum fire flow requirements for FVCC are 3,750 gpm. This figure could be reduced by 50% if the college were to install a sprinkler system. Mr. Thompson stated the water service does not have to be in place and totally completed at this time. FVCC has requested the committment for water being in place upon completion of construction, which is planned for late 1990. C. Hopkins questioned if the college would be able to share in any costs or possibly install a sprinkler system. Mr. Thompson stated a fire sprinkler system is not anticipated for the buildings and money is not available for installation of such system. C. Furlong stated with the addition of the sprinkler system it would cut in half the necessary flow to the site. Mr. Thompson agreed there are advantages of the sprinkler system. Discussion of alternatives then -took place regarding extension of a main with the installation of a sprinkler system at FVCC, drilling a well on site, and extension from the reservoir. Surveyor Zavodny informed the Committee of the proposed 100 bed Lantis nursing home being developed in the area which would utilize water before the college. Acting Water Supt. Van Dyke stated when the lines were installed fifteen years ago it was adequate. With increasing development in the area, major changes in piping need to be addressed. DPW Hammer stated he believes a thorough study should be conducted for the entire area before any committments are made. Mr. Peterson questioned if expansion to the west of the Gateway West Mall would adversely affect the system. Mr. Carver stated there is more flow available in this area. A well at the college site may obtain as much as 2500 gpm. Mr. Carver is not sure of the exact quantity. He recommends drilling a well to add to the water supply of the City. City Accountant Robertson suggested the Council consider a bond issue to finance upgrading the water system in the north end of Kalispell for the entire area and future expansion. DPW Hammer stated he believes the City should expand the current system to provide adequate supply of water for the entire area and FVCC should be looking at installing a fire system for future purposes. Mr. Thompson stated if there is a way to fund the sprinkler system, then it should be installed. A bigger problem is being identified than only serving the college. An immediate problem exists within this area at present. DPW Hammer agreed the City should address long range planning with the college. C. Furlong stated the City is obligated to improve the capacity to those structures that already exist. Mr. Carver stated the information provided is preliminary and requires more detailed research. C. Hopkins requested the recommendation of the staff regarding long range planning. DPW Hammer stated he is aware of a problem. This water system was analyzed 8 - 9 years r'eoruary L, 1�Pbv b WhK AND WAThK UUMMl'1" hL MiNUThb rage i ago. Within 9 years development has included the 100 unit Immanuel Lutheran Home and the expansion of the hospital. With all of the development, the staff agrees the system has to be thoroughly analyzed. The City may require a main and a well regardless of the needs of the college. Any cost above the quoted $100,000 for extension of services to the FVCC site is due to the lack of a thorough study of the system. C. Hopkins questioned if the City agreed to have a new water source in the area and recommends to drill a well, is it an advantage to complete the 12" main extension. Surveyor Zavodny stated the City should also be prepared for an unlikely emergency such as a fire, explosion, etc., and also continue to supply everyone with adequate supply of water. C. Furlong suggested FVCC contemplate installation of a sprinkler system. If the well were on college property, the City should maintain ownership of the well. C. Hopkins questioned if there is a way to persuade a development to install a sprinkler system. DPW Hammer stated this may be obtained through Board of Adjustment, Conditional Use Permit, in which the Council, Fire Department, and Department Heads can make recommendations for incorporation. Mr. Thompson stated the Board of Adjustment can make recommendations but they do not have the authority to override the building code. The type of construction and size of the buildings for the college does not require a fire sprinkler system. Various options of main installation in conjunction with drilling a well took place. C. Furlong suggested the Committee direct Mayor Kennedy to have the staff, Mr. Carver, and the college begin preliminary discussions of long range solutions. Mr. Thompson stated Architects Design Group is at the point with college planning that a decision has to be made in order to advise the Board of Trustees. He questioned if the City is in a position to state the minimum the City will provide, by what date will the City provide more, and can this be accomplished before December 1990. C. Furlong responded staff expertise is required to base his decision. C. Hopkins agreed and questioned if information was adequate to discuss long range planning and analysis of the alternatives. DPW Hammer responded no. Acting Water Supt. Van Dyke suggested the staff discuss with Mr. Carver the cost for such analysis. If the cost is over $5,000, the City will have to formally request proposals to engineer the study. DPW Hammer stated a full Sewer and Water Committee has already authorized the Public Works Staff to negotiate with Carver Engineering if the cost did not exceed $5,000. Discussion of S.I.D. possibilities then took place. Mayor Kennedy stated the Fire Department has concerns with the college not installing a sprinkler system and he encourages the college to heavily consider this option regardless. Mayor Kennedy confirmed the staff will work with Mr. Carver regarding analysis and funding. Adjourned: 5:30 PM ss