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09-03-87 S&W Comm Minutes., I September 3, 1987 SEWER & WATER COMMITTEE The committee met at 8:00 A.M. Present were members Nystul, Ruiz and Hafferman, t also present were Superintendent Hyde, Paul Stokes of Stahley Engineers, Susan Moyer and Ross Plambeck of Community Development Department, DPW Ken Hammer and Surveyor Fred Zavodny. WASTEWATER TREATMENT PLANT: Supt. Hyde reported on the treatment plant. We are in tentative agreement with the proposed discharge permit from the Water Quality Bureau. In order for us to receive 75-25 funding for the phosphorous and other improvements at the plant, we need to sub- mit a grant amendment application. It was the recommendation of the committee that the Council authorize the mayor to sign a grand amendment application for the next plant improvements. The facility plan can now be finished and we can proceed ahead with its finalization. ENGINEER SELECTION Now that the facility plan is nearing completion and the discharge permit is in rough form, the engineering can start at the Wastewater Treatment Plant for phos- phorous removal and the other improvements. Supt. Hyde recommends that we prepare a RFQ or Statement of Qualifications to solicit proposals from engineering firms. Councilwoman Hafferman asked Paul Stokes what it means to get a different engineer. He agreed that they welcomed the solicitation and was confident in his firm's ability. Superintendent Hyde pointed out that the scope of work we now have with Stahley is substantially different than the work we will be going to do. That is the reason for his recommendation of the solicitation of proposals. The committee agreed to recommend to Council the solicitation of engineering firms. ASHLEY CREEK Supt. Hyde reported that he has engaged Marc Spratt, as authorized, to take water samples at four sites along Ashley Creek. This may give some indications of what is needed to be cleaned up in the creek. Jack Stanford may have a Masters student who would be available to study Ashley as a one year project. SLUDGE MANAGEMENT FACILITY There is a final dispute with the Water Quality Bureau on the Sludge Management Facility. The City solicited proposals for some piping. The total exceeded $10,000 for both and they were awarded to the same firm. The State says this is not legal , and they will pay only $10,000. The final payment to the City is being held up -- about $5,000 is in dispute. VEHICLES Supt. Hyde announced that the Wastewater Treatment Plant has purchased two vehicles. One replaces the pickup which was using 4 quarts of oil a day. It was not economical to repair. Another vehicle purchased was an '83 Jeep which replaces a 1944 Jeep and is used to plow snow and other tasks at the plant. SOUTHWEST KALISPELL PROJECT Susan and Ross explained where we are with the project. About $145,000 is budgeted from the Water Department as its contribution to replacing what is mandated by PSC •rules - the two inch line. The CGBG will pay for the balance of the water line and the city match on the sewer line. The total project is about $843,300 for 19 blocks and 104 existing residences. The street will have a gravel patch at this time until Phase II, which will replace the street surface. There will be a hearing on Wednesday, September 9, at 7:30 P.M. at City Hall on the project. v__• Sewer & Water Committee Page 2 September 3, 1987 • STORM DRAIN ASSESSMENTS The Clerk reported he had no record of the square feet of the different rates charged for storm sewer. The proposed new rates were based on percentages. Now that the County has run the tax roll, the rates used in the resolution generate more than the amount that was budgeted. It was the committee's direction to reduce the rates so that the budgeted amount will be realized. At new resolution will be proposed at the next meeting. WOODLAND AVENUE S.I.D. There are now over 50% of users on the system (the trailer court and Montessori School). The conditions of the EPA Grant are to have "substantially all" of the users hooked up one year after completion. When the project was started, the intent was that no one would be required to be hooked on until approximately five years or when their system failed -whichever occurred first. The one year is up on June 30, 1988, The old sewer hook-up fees have been charged to those connected now. It was the concensus of the committee that Superintendent Hyde write the residents telling them: (a) the old hook-up rates will be in effect until June 1988, (b) that the city would like as many who can, or need to, or are interested to hook on, (c) that the city stated in the beginning it was not going to require all to con- nect, but would allow 5 years or until a septic system failed, and we would stand by that policy. Andy also stated there was a problem with the procurement of the engineering in- spection services for the EPA. Apparently the right steps were done but at the wrong time. Therefore, we may not be reimbursed for the inspection. SEWER CREW Superintendent Hyde asked to increase the sewer crew from two to three. The tem- porary employee is working out well. There is concern over Ron Anderson's health. If the work is slow during the winter, the new man would be laid off. Chairman Nystul asked for time to think about this. The meeting adjourned at 9:45 A.M. Gary Nystul Committee Chairman GN/ms 0