04-06-87 S&W Comm Minutes0 April 6, 1987 SEWER AND WATER COMMITTEE 3:30 P.M.
Chairman Nystul and Councilmen Ruiz and Hafferman in attendance. Surveyor
Zavodny, Construction Inspector Van Dyke, Sewer and Water Superintendent Hyde,
Chief Operator Olsen, Butch Woolard, Dennis Carver, Paul Stokes and Roger Hopkins
of the Daily Inter Lake also present.
PHOSPHORUS REMOVAL/FACILITY PLAN - S/W Supt. Hyde reported that the staff
had met with Stably and McLaughlin representatives and a final draft of the
facility plan is ready. The Committee agreed to recommend to Council a public
hearing date of May 28, to be held in Council Chambers.
The plan identifies the preferred alternate as discharge to the Flathead
River. A variance to non-degredation regulations is needed. The variance
process involves an appeal to the Boad of Health. There was a staff recommendation
that Stahly/McLaughlin be authorized to do the legwork and paperwork required
to petition for appeal. The work will be charged at an hourly rate with a
$5,000.00 ceiling according to the letter from Stably Engineering. C. Nystul
made a motion authorizing an application to the Board of Health for a variance
to -the non-degredation regulation -and authorizing the incurrance of expenses
in the amount not to exceed $5,000.00. The Committee was in agreement.(See * below)
Solicitation of RFP's for design of the phosphorus improvements was discussed.
The City Attorney has approved calling for RFP's. Paul Stokes stated that
Stably had a signed contract and they would prefer to do the work. After discussion
• is was decided to wait a week and do more talking before making a decision.
The question is whether to stick with the existing firm (Stably) or open up
the job opportunity to others. There are both pros and cons. The Committee
agreed to make a decision by the next Council meeting.
S/W Supt. Hyde mentioned several additions that the engineers and staff
feel should be added to the vacility plan if possible. All are related to
plant improvements. A 20' x 24' expansion would increase lab and office space.
New testing requirements will require more room. A vehicle garage to house
the nurse truck (worth $100,000) and other equipment is needed. Yard improvements
would include piping for washing clarifiers (will have 4) and irrigation piping
for the grass which would use effluent from the plant. The staff hopes to
obtain grant eligibility for these items, which would provide 75%-25% funding.
*According to WQB, the Board of Health will accept the City's appeal and
make a decision at the Board's May 15 meeting.
WOODLAND SEWER PROJECT (SYLVAN CUL-DE-SAC) - Surveyor Zavodny explained that
the ownership of the cul-de-sac remains with the O'Neils. The new sewer system
plans include hooking into the manhole in the island. There is also playground
equipment, grass and trees in the area. Dennis Carver said that Marilyn Bain
had called him and said she had not realized it was still in the family, but
that they were willing to deed the cul-de-sac to the City on the condition that
the City 1) Accept and maintain it, and 2) Name it after her mother. The option
of going around the island was discussed. This would be possible but owuld
• require going through Bain's yard. There is an easement there but there is
also alot of landscaping. Parks Director Drent stated that he had assumed
that the City owned it, but the neighborhood has been maintaining it. Going
around the island would add approximately $3,000 to the cost of the SID.
SEWER AND WATER COMMITTEE
April 6, 1987
Page 2
It was questioned whether the City had prescriptive rights, but those cover
only the existing water line. C. Hafferman stated that the question seemed
to be between $3,000 now or longtime maintenance. Possible future development
for the area and how that might affect this decision was discussed. Dennis
Carver, when asked for his opinion, stated that it was a purely political question
from an engineering standpoint. C. Ruiz proposed that if the owner would grant
an easement then he would approve that, but if they required.dedication to
the City with the resulting long-term hassle for the Parks Department then
he felt the City should go around the cul-de-sac. The Committee agreed to
make that recommendation to the Council.
WOODLAND SEWER PROJECT/CHANGE ORDER FOR PAVING - During the course of
construction pavement has been found that was laid directly on grass and unpre-
pared ground. The contractor hesitates to repair a trench over those conditions.
The bids that were solicited included $27,541.00 for total patching costs.
The cost to overlay the entire area in question would be $47,222.00. This
would also include widening one portion that is presently only 16'. The change
order is for $22,865. This does not include the excavation of Sylvan Drive,
but only the replacement of gravel and cushion and the paving. S/W Supt. Hyde
asked if additional bonds could be sold since they had been authorized to sell
up to $125,000, but had only sold $110,000. C. Nystul stated that they were
still being stuck with past mistakes. He felt that any additional costs because
• of the streets should be taken from the Street Department. Surveyor Zavodny
stated that an alternative would be to let the contractor do what the contract
calls for and let the Street Department consider doing the work or possibly
putting it out for competitive bidding. Dennis Carver said that it would not
be cheaper because the patching of other areas would use up $24,000 of the
bid monies. C. Nystul felt the City could use their existing contract to do
the excavation. It was pointed out that DPW Hammer and the Public Works Department
needed to be involved in the decision. The Committee decided that a Public
Works Committee should be set, and they would recommend to the Council that
the Public Works Committee be given the power to act on this.
AUTHORIZATION TO CALL FOR BIDS FOR MATERIALS - S/W Supt. Hyde asked for
permission to go out for water and sewer materials bids for summer construction
projects in order to comply with the $10,000 limit on purchases. The Committee
will recommend approval to the Council.
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