07-14-86 S&W Comm MinutesJuly 14, 1986 SEWER AND WATER COMMITTEE 11:00 A.M.
• Chairman Nystul and Councilmen Hafferman and Ruiz present. Mayor Kennedy,
DPW HAmmer, Attorney Neier and S/W Supt. Hyde also in attendance.
MONK AGREEMENT - Attorney Neier explained that Bob Monk has agreed to
pay for the extension of the water and sewer lines. The costs for this project
were more than the City or Monk originally planned. $15,000 will be paid
to the City by Monk for the upsizing. Pack and Company's bills and the material
bills have already been paid - the agreement with Monk is for reimbursement.
Mr. Monk cannot pay the $15,000 all at once but will pay $5,000 now and the
remainder over the next year if the Committee approves. The Committee approved
the plan with the condition Mr. Monk be charged interest at the prevailing
rate. Attorney Neier is to get the contract signed.
COMPLIANCE SCHEDULE - S/W Supt. Hyde brought the Committee up to date.
A letter was sent to WQB proposing the schedule and they returned a letter
approving 12 months of further study with some conditions. They were willing
to give the extension if the City spent the time beneficially and came up
with a solution other than deciding to fight WQB. The risks involved were
also noted in the letter. Studies done above and beyond Stahly's will be
the financial responsibility of -the -City. S/W Supt. Hyde's recommendations
were as follows: 1) Work from Stably is not of a quality to make a decision
from. 2) City should begin looking for a second opinion now so that another
firm could be hired immediately upon receipt of the Stably report if that
is necessary. 3) Stahly should re -do the report based on the final facility
• plan report because the report that they did was based only on the draft.
Stably claims that they did not have the final copy but it was available and
it was Stahly's responsibility to have the most current information. When
the revised Stahly plan is available there should be some useful information
and then a decision can be made. There was some discussion of Stahly and
fees - either it was a set fee or their cost, and S/W Supt. Hyde has not finished
researching that.
S/W Supt. Hyde and DPW Hammer are of the opinion that the City should
look for additional input. C. Nystul added that they had talked to an engineering
firm in Michigan who should have hlepful information as they have dealt with
these same problems successfully. It was pointed out that various other factors
have not been considered: the slaughterhouse below the WWTP, milk being put
into the system from Equity Supply, and other items.
The Committee will recommend to Council acceptance of the compliance
schedule, directing S/W Supt. Hyde to get out requests for qualifications
to interested engineering firms, and waiting for Stahly to finish the 201
Facility Plan. It was also pointed out that data studies on Ashley Creek
that would need to be done in the summer months must be started soon or it
could hold up further studies.
SAVERUD SERVICE LINE LEAK - S/W Supt. Hyde explained that there was a
leak in the service line. The Water Department dug up the line in the boulevard.
The cost of $800 was questioned as being prohibitive for the size of the excavation.
Half of the charge was for materials. Because the line was offset with a
• kink it required more time than usual to trace and required the removal of
a portion of sidewalk. Additional backfill was necessary because of the larger
hole. There was discussion of similar cases and it was pointed out that the
customer is always given the option of hiring a private contractor. DPW Hammer
SEWER AND WATER COMMITTEE
• July 14, 1986
Page 2
suggested that breaking down the billing so that it is easier to understand
might help. The Water Department did not do surface restoration in this case
because it would have added to the bill and could easily be done by the owner.
S/W Supt. Hyde explained that the owner is given an estimate ahead of time,
something that was not being done when he came.
WATER TOWER GRAFFITI - Insurance may cover the repainting. The security
problem was discussed. Everything short of razor wire is being done. S/W
Supt. Hyde is to look into additional security, repainting costs, and sonic
or infra -red alarms part way up the tower which would allow the Police Department
to apprehend persons involved.
WATER DEPARTMENT BUDGET - The Staff recommendation is to terminate the
temporary position of meter installers. The job has been performed and now
budget constraints call for phasing out the two positions. The meter reader
will be repositioned so that she is not in City Hall at all, but in the Water
Warehouse (there is no need to pay $10/hr for secretarial services during
her off weeks). When she takes maternity leave this can be straightened out.
The plan would be for the meter reader to install meters during the weeks
that meters are not being read. That would continue the meter installation
program. S/W Supt. Hyde is to notify Carmen Franklin and Mike Hall that their
temporary positions will be completed within 90 days and that the City will
• make every effort to give them two weeks notification.
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